Specifications include, but are not limited to: The Contractor shall provide the following services: A. Office Space and Communications 1. Office Facilities 1.1 Provide administrative offices and conference space for meetings as needed by the Commission. Facilities should be located in the State of Alabama, preferably in the Montgomery metropolitan area and must provide accessibility for the handicapped. The Commission reserves the right to visit and inspect all operations of the Contractor dedicated to the Commission’s business at any time during the Contractor’s regular working hours. 1.2 Office facilities should include, but are not limited to, standard office equipment: desks, chairs, tables, etc.; computers, copier machine; and other equipment normally required to conduct such business. 2. Telephone, E-mail, Website, and Other Communications Services 2.1 Contractor shall provide information to the public on request, create communication links, to include, but not limited to establishing and maintaining e-mail communication to all Commission members, as well as the public; and if applicable, establish and maintain the Commission’s website in a timely manner. 2.2 Contractor will facilitate the transfer of the dedicated telephone line and provide a fax line in the name of the Commission in the Contractor’s offices with service during regular business hours, Monday through Friday exclusive of established State holidays; fax line to operate 24 hours a day seven days a week. The telephone number will be listed in the telephone directory under the name “Alabama Sickle Cell Oversight and Regulatory Commission.” 2.3 Contractor will maintain a mailing address in the name of the “Alabama Sickle Cell Oversight and Regulatory Commission.” Mail shall be checked daily. 3. The Contractor has provided administrative services to similar agencies for a minimum of three (3) years prior to the submission of this bid and/or has worked for or with the Commission or a CBO for at least (1) year in good standing.
