1 INTRODUCTION
Army Contracting Command-Redstone Arsenal (ACC-RSA) is issuing this Sources Sought synopsis as a means of conducting market research to identify parties having the interest and resources to support the requirement to provide aviation fielding and sustainment level maintenance, training, and logistics support on all aviation and ground support equipment of the Royal Saudi Land Forces Aviation Corps (RSLFAC). The intent is to procure these services on a competitive basis.
BASED ON THE RESPONSES TO THIS SOURCES SOUGHT NOTICE AND ADDITIONAL MARKET RESEARCH, THIS REQUIREMENT MAY BE SET-ASIDE FOR SMALL BUSINESSES (IN FULL OR IN PART) OR PROCURED THROUGH FULL AND OPEN COMPETITION. All Small Business Set-Aside categories will be considered. Telephone inquiries will not be accepted or acknowledged, and no feedback will be provided regarding submissions.
2 DISCLAIMER
“THIS SOURCES SOUGHT NOTIFICATION IS FOR INFORMATIONAL PURPOSES ONLY. THIS IS NOT A “REQUEST FOR PROPOSAL (RFP)” TO BE SUBMITTED. IT DOES NOT CONSTITUTE A SOLICITATION AND SHALL NOT BE CONSTRUED AS A COMMITMENT BY THE GOVERNMENT. RESPONSES IN ANY FORM ARE NOT OFFERS AND THE GOVERNMENT IS UNDER NO OBLIGATION TO AWARD A CONTRACT AS A RESULT OF THIS ANNOUNCEMENT. NO FUNDS ARE AVAILABLE TO PAY FOR PREPARATION OF RESPONSES TO THIS ANNOUNCEMENT. ANY INFORMATION SUBMITTED BY RESPONDENTS TO THIS TECHNICAL DESCRIPTION IS STRICTLY VOLUNTARY. RESPONSES WILL NOT BE RETURNED. FAILURE TO RESPOND TO THIS NOTICE DOES NOT PRECLUDE PARTICIPATION IN ANY FUTURE REQUEST FOR QUOTE (RFQ), INVITATION FOR BID (IFB) OR RFP, IF ISSUED. IF A SOLICITATION IS RELEASED, IT WILL BE SYNOPSIZED ON THE GOVERNMENT-WIDE POINT OF ENTRY (GPE). IT IS THE RESPONSIBILITY OF POTENTIAL OFFERORS TO MONITOR THE GPE FOR ADDITIONAL INFORMMATION PERTAINING TO THIS REQUIREMENT.”
3 PLACE OF PERFORMANCE
Location USG Site Off-Site
Kingdom of Saudi Arabia 0% 100%
4 PROGRAM BACKGROUND
The United States Government (USG) has provided services to the Kingdom of Saudi Arabia (KSA) through Maintenance, Service and Support (MSS) contracts for more than fifteen (15) years utilizing single-source and competitive award acquisitions. The RSLFAC currently possesses infrastructure to support the tasks described below. Base support will be provided to the Contractor by the RSLFAC, to include KSA-controlled working space, material, equipment, vehicles, services, and other support the KSA determines can be made available at, or through, any RSLFAC installation where this contract will be performed. RSLFAC will provide to the Contractor aviation related systems and required support equipment, kits, equipment, repair parts and materials to be utilized or installed in such aircraft. RSLFAC will provide all fuel, oil, lubricants and coolants associated with contractual services and will provide facilities and equipment to include access to telephone, electric power, compressed air, hydraulic equipment, testing equipment and facilities, work stands, (both fixed and portable type), workspace including laboratory facilities, maintenance, and area security. This support will be provided on a no-charge-for-use basis and the value of this support will not be a part of the USG contract consideration.
5 REQUIRED CAPABILITIES
The Contractor shall provide the following services per the background and conditions stated above. Further detail is provided in the draft Statement of Work attached to this announcement.
5.1 Period of Performance
This contract will provide maintenance and support services to the Royal Saudi Land Forces Aviation Corps for five (5) years: one (1) 12-month base period with three (3) individual 12-month options, one (1) 6-month option, and two (2) 90-day periods for transition operations, as required. A competitive award is anticipated NLT May 3, 2026.
5.2 Aircraft Fielding and Sustainment Support
Contractor provides complete maintenance and logistics support for the following airframes: eight (8) CH-47 Chinooks, forty-two (42) AH-64 Apaches, forty-seven (47) UH-60 Blackhawks, fourteen (14) 406 Combat Scouts, and twenty-nine (29) Schweizer 333 Initial Entry Rotary Wing (IERW) training aircraft. This support includes related aviation ground support equipment, including special tools and test equipment. Contractor will support and assist with all maintenance and logistics tasks commonly associated with military rotary wing assets.
5.3 Schweizer 333 Support
Contractor provides staffing support for IERW Schweizer 333s aircraft to include Aviation Mechanic III and Instructor Pilot/ Maintenance Test Pilot advisors.
5.4 Flight and Ground Operations
Contractor shall comply with AR 95-20 requirements for operations involving work performed on aircraft in performance of this contract.
5.5 Backshop Support
Contractor supports and assists consolidated back shops to accomplish field maintenance and approved sustainment maintenance. Contractor personnel assist with component repair, inspections, servicing, and troubleshooting of unserviceable aircraft parts and components.
5.6 Property and Supply Management
Contractor supports and assists all Logistics Management and logistics-related functions in support of aviation missions. Contractor provides a Logistics Management Coordinator responsible for all logistics management activities.
5.7 Procurement
The contractor shall support and assist with procurement of services requirements in support of the RSLFAC MSS program in accordance with (IAW) procedures, standards, and guidance established by the National Contract Management Association’s “Contract Management Standard,” which is the basis of the DoD Contracting Competency Model. Contractor shall support and assist with the procurement of material and services support for aviation-related items in or out of the KSA. Program procurements will follow all regulatory requirements dictated in the Federal Acquisition Regulations (FAR).
5.8 Additional Skillsets
Contractor provides fully qualified personnel capable of providing repair support, assistance and instruction in the following areas: aircraft hydraulics and related flight control actuating systems; sheet-metal and composite repair; onsite machining and welding; repair of avionics, electrical, and navigation components; armament repair and troubleshooting; and maintenance support for applicable powertrains.
6 RESPONSES
The USG will evaluate market information to ascertain market capacity to provide services consistent in scope and scale with those described in this notice and otherwise anticipated; secure and apply the full range of corporate financial, human capital, and technical resources required to successfully perform similar requirements; implement a successful project management plan that includes compliance with tight program schedules, cost containment, meeting and tracking performance, hiring/retention of key personnel; and risk mitigation.
6.1 Required Information
If your organization has the potential capacity to perform these contract services, please provide the following information:
a. Organization name, address, point-of-contact (POC) with email address and phone number, company website, and the size and type of ownership for the organization;
b. Tailored capability statements addressing the particulars of this effort, with appropriate documentation supporting claims of organizational and staff capability; and
c. If significant subcontracting or teaming is anticipated in order to deliver technical capability, organizations should address the administrative and management structure of such arrangements.
7 INDUSTRY DISCUSSIONS
The USG representatives may or may not choose to meet with or otherwise initiate communication with potential offerors. Such discussions are intended only to get further clarification of potential capability to meet the requirements, especially any development and certification risks.
8 SPECIAL REQUIREMENTS
8.1 Business Size
Respondents to this notice also must indicate whether they qualify as a Small, Small Disadvantaged, Women-Owned, HUBZone, or Service-Disabled Veteran-Owned Small Business Concern.
8.2 Security Personnel Requirements
Contractor shall designate an operational security (OPSEC) POC. That individual shall complete Level 1 OPSEC training under this contract within six (6) months and will provide OPSEC training to contract employees. The Contractor personnel shall adhere to all local security policies, procedures and restrictions.
8.3 DD Form 254
Contract Security Classification Specification shall apply to this requirement and the prime contractor shall have or demonstrate ability to obtain an appropriate Facility Clearance.
8.4 Government Furnished Property
No USG furnished property is anticipated for this effort.
8.5 Service Contract Act
The proposed contract is anticipated to include tasking accomplished by labor categories that are subject to the Service Contract Act or a collective bargaining agreement.
8.6 Contract Type
The contract type is anticipated to be a combination of a firm fixed-pricing for labor hours, and cost-reimbursable for procurements.
9 ELIGIBILITY
The applicable North American Industry Classification System (NAICS) code for this requirement is 488190, Other Support Activities for Air Transportation, with a Small Business Size Standard of $40 million. The Product Service Code is J015. Businesses of all sizes are encouraged to respond. However, each respondent must clearly identify their business size in their capabilities statement. Additional standards and conditions apply. Please refer to Federal Acquisition Regulation (FAR) Part 19 for additional detailed information on Small Business Size Standards.
9.1 Submission Requirements
9.1.1 Format
Interested parties are requested to submit a capabilities statement of no more than ten (10) pages in length, single spaced with one-inch margins, and using no smaller than 10-point Times New Roman font.
9.1.2 Cover Page
All responses should include a cover page that includes company name, business type, mailing address, overnight delivery address, and contact information for a designated business POC and the Facility Security Officer (FSO). The cover page does not count towards the ten-page limit.
9.1.3 Deadline
The deadline to respond to this request is no later than 5 pm, EST 20 November, 2024. All responses under this Sources Sought Notice must be e-mailed only to Velma L. Howard, at velma.l.howard.civ@army.mil.
9.1.4 Contracting Strategy
Responses should include a recommended contracting type/strategy.
9.2 Proprietary Data
9.2.1 Proprietary Information and Non-disclosure Agreements
Provide copies of executed Proprietary Information Agreements (PIAs) with contractor supported PEOs and DRPMs in technical evaluations, or a statement that the respondent will not allow the USG to release its proprietary data to the USG support contractors. In the absence of either of the foregoing, the USG will assume that the respondent does NOT agree to the release of its submission to USG support contractors.
9.2.2 Proprietary Markings
Proprietary information, if any, should be minimized and MUST BE CLEARLY MARKED on a cover page. To aid the USG, please segregate proprietary information. Please be advised that all submissions become USG property and will not be returned.
10 REQUESTED INFORMATION
a. Has your company previously managed a task of this nature? If so, please provide the customer, contract number and dates of performance.
b. If the contractor is unable to perform the described services, what is the gap in capability?
c. Would the contractor require subcontractors to complete the described tasks? What capabilities will these subcontractors provide?
d. Is the contractor currently performing work in Saudi Arabia or a neighboring country? If yes, please provide details and specify if commercial or government work.
e. Would the contractor require any USG equipment or facilities to perform the listed tasks?
f. Detail any specific issues or concerns regarding execution of this effort, if not addressed above.
11 SUMMARY
THIS IS A REQUEST FOR INFORMATION (RFI) ONLY to identify sources that can provide MSS capabilities to the RSLFAC. The information provided in this notice is subject to change and is not binding on the USG. The Army has not made a commitment to procure any of the services discussed, and release of this notice should not be construed as such a commitment or as authorization to incur cost for which reimbursement would be required or sought. All submissions become USG property and will not be returned. All questions must be submitted to the POC identified above. The USG is not committed nor obligated to pay for the information provided, and no basis for claims against this Sources Sought Notice.
Attachments:
Note that all attachments are subject to change at any point prior to the award of any potential contract, and after any required negotiations and/or notifications.
a) 0001 Statement of Work
b) 0002 Areas of Responsibility
c) 0003 Document Summary List (DSL)
d) 0004 Definitions and Acronyms
e) 0005 Capabilities or Missions by Location
f) 0006 Position Qualifications
g) 0007 MSS Program Support Team
h) 0008 DCMA Inst. 8210-1D Contractor’s Flight and Ground Operations
i) CDRL A001 Personnel Report – Manning Accountability
j) CDRL A002 Contractor Standard Operating Procedure - Safety
k) CDRL A003 Contractor Standard Operating Procedure - OJT
l) CDRL A004 Meeting Minutes – PMR or other
m) CDRL A005 Contractor Phase-Out Transition Plan
n) CDRL A006 Contractor’s Progress and Status Report – Contractor Performance
o) CDRL A007 Technical Report-Study or Services-Expenditures or Disbursement Report
