Specifications include, but are not limited to: A. Assist the City of Peoria in producing events. The following areas may be part of your scope of work depending upon the event. 1) Contract with artists, performers or entertainers. • Submit suggested artists to City prior to booking for approval. • Work with the City to develop the contracts, in the end providing a final contract copy to the City. Submit weekly reports on concert expenses; including records of payment for all expenses (artist and technical fees, labor, rental, sound systems, lighting and equipment fees and production costs). Final reports are due within 30 days after the conclusion of each event. • Contract with artists for events solely managed by City staff. 2) Responsible for fulfilling entertainers contract terms including but not limited to: • Sound equipment • Stage plots from the performers • Stage, lighting and related equipment • Back stage security and technicians, etc. • Transportation, lodging and food for contracted entertainment • Provide all request outlined in concert "riders" provided by artist. 3) Plan, coordinate and procure logistics for the event including but not limited to: • Event security • Crowd management • Ticket management • Traffic control (involved in planning phase) • Obtaining liquor license (if needed) • Securing logistical rental equipment - portable toilets, barricades, closure signs, fencing, generators, portable light towers, tents, chairs, tables, etc. Whether all of these items need to be utilized will depend on the venue. • If the event is at the Peoria Sports Complex, the event manager must work with the contracted food/beverage vendor. 4) Attend and support the City of Peoria at each event • Serve as the liaison between artist and City of Peoria while remaining on site during each event. 5) Risk Management • The City will provide general Risk Management oversight and recommendations from the City Attorney's Office. The role of the City's Claims Coordinator is to manage the liability exposure to the City. • The Event Manager is required to retain its own Risk Manager for the purpose of managing the risk exposure to your company. • Carry the appropriate Liability insurance (as required by Special Terms and Conditions) to underwrite all contracted services. 6) Permits and Approvals Required • The Event Manager shall obtain and comply with all necessary permits, licenses, approvals and deadlines from any applicable state, county and local agency. • Permits for such Event, include but are not limited to: liquor permit, Sales Tax License; tent permit, generator permit, road closures, etc. • Subcontractors must be e-verified.
