Develop a Scholarship Management System that meets the following requirements: Application Process 1. User Registration: a) Applicants should be able to create accounts by registering with the system. b) Include a secure authentication process to protect user data. 2. Application Form: a) Design a comprehensive online application form with fields capturing essential information. b) Include sections for personal details, academic achievements, financial information, extracurricular activities, and any other relevant criteria. 3. Document Upload: a) Enable applicants to upload supporting documents, such as transcripts, recommendation letters, and financial statements. b) Implement a file validation system to ensure the submission of required documents in specified formats. 4. Dynamic Form Logic: a) Implement dynamic form logic to show or hide certain sections based on the applicant's responses. b) Enhance user experience by presenting a personalized application journey. 5. Progress Tracker: a) Include a progress tracker or checklist to guide applicants through the completion of the application. b) Provide visual cues on completed and pending sections. Decision Finalization 1. Designate a final decision stage within the workflow where committee members can collectively make decisions on award recipients. 2. Implement a voting or consensus mechanism, if applicable. Award Management 1. Identify Awardees along with appropriate elements (i.e. amounts, dates, special conditions, etc.) 2. Automated notification to awardees 3. Create/attach required documentation 4. Collect necessary signatures Performance Monitoring 1. Track and monitor the academic and non-academic performance of scholarship recipients throughout the scholarship period. 2. Generate reports to assess the impact of scholarships on recipients' academic achievements, retention rates, and graduation outcomes. Award Adjustments 1. Allow administrators to adjust renewal award amounts based on changes in recipients' financial circumstances or academic progress. 2. Provide a transparent process for communicating changes in renewal awards to recipients, including reasons for adjustments. Documentation and Record-Keeping 1. Request and collect needed information and/or documentation during the award period Integration 1. Integrate with financial systems for seamless fund transfer 2. Integrate with PowerSchool to access student data Audit Trail 1. Incorporate an audit trail within the workflow to log all actions and decisions made during the evaluation process. 2. Ensure transparency and accountability in the decision-making process.
