This is a SOURCES SOUGHT ANNOUNCEMENT ONLY. It is neither a solicitation announcement nor a request for proposals or quotes and does not obligate the Government to award a contract. Requests for a solicitation will not receive a response. Responses to this source sought must be in writing. The purpose of this sources sought announcement is for market research to make appropriate acquisition decisions and to gain knowledge of potential qualified Service-Disabled Veteran Owned Small Businesses, Veteran Owned Small Businesses, 8(a), HubZone and other Small Businesses interested and capable of providing the services described below. Documentation of technical expertise must be presented in sufficient detail for the Government to determine that your company possesses the necessary functional area expertise and experience to compete for this acquisition. Responses to this notice shall include the following: (a) company name (b) address (c) point of contact (d) phone, fax, and email (e) DUNS number (f) Cage Code (g) Tax ID Number (h) Type of small business, e.g. Services Disabled Veteran Owned small Business, Veteran-owned small business, 8(a), HUBZone, Women Owned Small Business, Small disadvantaged business, or Small Business HUBZone business and (i) must provide a capability statement that addresses the organizations qualifications and ability to perform as a contractor for the work described below. The Department of Veteran Affairs, Long Beach VA Health Care System and associated Outpatient Clinics (OPC), Community Based Outpatient Clinics (CBOC s), and Vet Centers located at multiply locations to provide move service at the VA Medical Center and outpatient clinics and community-based outpatient clinics facilities will provide labor, supervision, materials, transportation, tools and equipment necessary for furniture and equipment relocation and installation services. Important information: The Government is not obligated to, nor will it pay for or reimburse any costs associated with responding to this source sought synopsis request. This notice shall not be construed as a commitment by the Government to issue a solicitation or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The Government will in no way be bound to this information if any solicitation is issued. The VA is mandated by Public Law 109-461 to consider a total set-aside for Service-Disabled Veteran Owned Small Business set aside. However, if response by Service-Disabled Veteran Owned Small Business firms proves inadequate, an alternate set-aside or full and open competition may be determined. No sub-contracting opportunity is anticipated. The North American Classification System (NAICS) code for this acquisition is 484210 ($34.0 Million dollars). Notice to potential offerors: All offerors who provide goods or services to the United States Federal Government must be registered in the System for Award Management (SAM) at www.sam.gov and complete Online Representations and Certifications Application (ORCA). Additionally, all Service-Disabled Veteran Owned Businesses or Veteran Owned Businesses who respond to a solicitation on this project must be registered with the SBA Dynamic Small Business Search located at https://dsbs.sba.gov/search/dsp_dsbs.cfm. All interested Offerors should submit information by e-mail to felicia.simpson@va.gov All information submissions to be marked Attn: Felicia Simpson, Contract Specialist and should be received no later than 1:00 pm EST on April 9, 2025. GENERAL. Contractor shall provide all labor, supervision, materials, transportation, tools and equipment necessary for furniture and equipment relocation and installation services as described herein for the participating VA Medical Centers and their associated Outpatient Clinics (OPC), Community Based Outpatient Clinics (CBOC s), and Vet Centers as identified in paragraph 2 below. FACILITY LOCATIONS: VA LONG BEACH HEALTHCARE SYSTEM Tibor Rubin VA Medical Center 5901 East Seventh St, Long Beach, CA 90822 Placentia VA Clinic 770 South Placentia Avenue, Placentia, CA 92870-6832 Cabrillo VA Clinic Villages at Cabrillo, Building 28 2001 River Ave, Long Beach, CA 90806 Santa Fe Springs VA Clinic 10330 Pioneer Blvd, Suite 180, Santa Fe Springs, CA 90670 Laguna Hills VA Clinic 23719 Moulton Parkway, Laguna Hills, CA 92653 Santa Ana VA Clinic 1506 Brookhollow Dr, Suite 100, Santa Ana, CA 92705 Gardena VA Clinic 1149 West 190th St, Suite 100, Gardena, CA 90248 VA Desert Pacific Healthcare Network (10N22) 300 Oceangate, Suite 700, Long Beach, CA 90802 VHA Regional Procurement Office - West Network Contracting Office-22 4811 Airport Plaza Dr, Suite 600, Long Beach, CA 90815 South OC Vet Center 26431 Crown Valley Parkway, Suite 100, Mission Viejo, CA 92691 CRRC Community Resource Referral Center 888 West Santa Ana Blvd. Suite 150, Santa Ana, CA 92701 Garden Grove Vet Center 12453 Lewis St, Suite 101, Garden Grove, CA 92840 Gardena Vet Center 1045 W Redondo Beach Blvd, Suite 150, Gardena, CA 90247 North Orange County Vet Center 12453 Lewis St. Suite 101, Garden Grove, CA 92840 Santa Ana Grand 1300 S Grand Ave, Suite B, Santa Ana, CA 92705 Personnel Requirements. The contractor shall provide the following personnel: Move Program Supervisor. The Move Program Supervisor will manage a team consisting of Move Managers, Lead Installers, Installers, and Movers in support of the Interior Design Department. The Supervisor will be responsible for overseeing the scheduling of office moves, room reconfigurations and project activations. They will also coordinate with internal services, i.e., Environmental Management Services, Carpentry Shop, OI&T, Locksmith, and other necessary departments for project specific requirements in order to meet the needs of the end user. The Supervisor, along with the move manager, will provide oversight of contract employees, from job start to finish, to ensure timely completion of services and end user satisfaction. Finally, this Supervisor will report directly to the Interior Design Supervisor and assist with high level planning, scheduling, and budget for the Interior Design group. Qualifications for this position: Must have 5 or more years of experience working as a move manger and/or lead furniture installer, experienced with multiple manufacturers and requirements for installation. Must have 10 or more years of experience working as a furniture installer. Familiarity with ADA and ABAAS regulations, including the Barrier Free Design Guide, as well as Mental Health (MHEOC) Design Guidelines, and any additional VA regulations. Must be able to read detailed systems furniture drawings, furniture plans and floor plans. Must be able to draw to-scale floor plans & elevations to include furniture, data & electrical. Must have 10 or more years of experience working as a Move Manager and/or Lead Installer, managing teams ranging from 8-12 persons. Must have experience with project management; creating schedules, organizing tasks, and working with end users, stakeholders move teams and installation teams. Must be skilled using Microsoft Office Suite. Move Manager. The Move Manager shall work directly with the Interior Design Department reviewing and managing office moves, room reconfigurations and project activations. They shall develop and execute AutoCAD drawings of scaled floor plans and furniture layouts to solve flow deficiencies while creating a more ergonomic space to promote employee productivity. They will manage a Work Order Request System for Interior Design service requests, documenting project updates, researching and ensuring accuracy of all statuses. They will communicate directly with vendors to request quotes for any items required to complete approved requests, as well as coordinate with the Interior Designers for specialty requests. The move manager must coordinate with Lead Installers for scheduling of moves, reconfigurations, and Interior Design Requests. They will be responsible for maintaining the file system of drawings, prospect documentation, communication, and various project documents for the Interior Design Department. Perform full assessment with the end user of reconfiguration requests by drafting layouts and identifying flooring, patch and paint, electrical, key/core, and furniture needs. They will also coordinate with internal services, i.e., Environmental Management Services, Carpentry Shop, OI&T, Locksmith, and other necessary departments for project specific requirements to meet the needs of the end user. Move manager shall provide oversight of contract employees, from job start to finish, to ensure timely completion of services and end user satisfaction. Lastly, the move manager shall lead weekly contractor team meetings, discussing all requests for services, allocating jobs to the group based on order of priority, and provide status updates to requesters. Qualifications for this position: Must have 2 or more years of experience working as a lead furniture installer, experienced with multiple manufacturers and requirements for installation. Must have 7 or more years of experience working as a furniture installer. Familiarity with ADA and ABAAS regulations, including the Barrier Free Design Guide, as well as Mental Health (MHEOC) Design Guidelines, and any additional VA regulations. Must be able to read detailed systems furniture drawings, furniture plans and floor plans. Must be able to draw to-scale floor plans & elevations to include furniture, data & electrical. Must have 7 or more years of experience working as a Lead Installer, managing teams ranging from 4-10 persons. Must have experience with project management; creating schedules, organizing tasks, and working with end users, stakeholders move teams and installation teams. Must be skilled using Microsoft Office Suite. Lead Installer. The lead installation/supervisor shall receive the daily or weekly tasks from the VA Medical Center s (VAMC) Interior Designer and/or move manager, as well as manage the installers and/or movers work assignments. The lead installer shall have previous experience with assembling of various manufacturers systems and modular furniture. The lead installer shall have the knowledge and ability to modify systems and modular furniture when needed and shall be able to accommodate new configurations, including space planning assistance as needed. Installer. Installers shall disassemble, reassemble, and install office equipment and furniture under the direction of the lead installer. This includes hanging of articles such as artwork, clocks, signage, and pictures. Installers shall install, assemble, and disassemble furniture from shipments and workstations scheduled by the Interior Design Departments. Installation shall consist of Government owned/pre- owned, new and existing equipment. Installers shall have previous experience with assembling of various manufacturers systems and modular furniture. Installers shall be able to read and understand furniture drawings and layouts. Installers shall have the knowledge and ability to modify systems and modular furniture when needed and shall be able to accommodate new configurations, including space planning assistance as needed. Mover. Movers shall move single or multiple units (file cabinets, pedestals, chairs, furniture, or unwanted items), boxes, and other standard office items at the VA Medical Centers and their associated clinics as identified in paragraph 2. Additional duties include picking up and delivering warehouse items, trash removal, and control of removed furniture items. All Contract staff shall have familiarity with a variety of furniture product assembly, dis- assembly, parts and components and have the physical strength to perform the moving, reconfiguration, and relocations services as assigned. All staff shall have the ability to speak and read English in order to understand detailed orders and instructions. The Government reserves the right to accept or reject Contractor s staff for the rendering of services. Complaints concerning Contract Personnel s performance or conduct shall be dealt with by the Contractor and COR with the final decision being made by the Contracting Officer. Department and Clinic Relocation. Installers and Movers shall provide relocation services consisting of moving Furniture, Fixtures & Equipment (FF&E) from one location to another location that may be on the same campus or another campus location. Contractor shall attach, affix and bolt in place furniture; free standing or wall mounts as needed. Work shall be done in accordance with the manufacturer s instructions and ADA or ABAAS requirements. Contractor shall verify during relocation that electrical/IT connections are available and accessible. When directed, some items other than furniture may need to be moved, either within VA Long Beach sites, from a site to a warehouse location for storage, or from storage to a site location. Contractor shall coordinate with the COR or his/her delegated representative for warehousing or relocating equipment. If equipment that is tagged by the facility (is labelled with barcode and/or EE numbers), contractors can move with VA authorization and acknowledgement that owning department will assume liability of those items. Transportation. When requested by the COR or other designated VAMC representative the Contractor shall provide an insured cargo truck or van to facilitate relocation services. Services shall include a licensed contractor who shall be paid the hourly rate per the schedule of services and price. On Site Warehousing. When requested by the COR, the installers and/or movers shall assist the Interior Design Department in warehouse facility inventory of products, equipment, and furniture. The Contractor shall notify COR when Stock Items are running low and need reordering. Moves and Packing for VA Staff. Packing of office personal files and books are normally done by VA staff, however, contractors may be required to assist with packing office books and files. In these cases, boxes shall be provided by the VA. Staff should manage packing items with sensitive information (PII) by either boxing it themselves or overseeing contractors while packing. Repairs, Reconfiguration, and Minor Modifications. The Contractor shall be responsible to perform minor repairs and/or modifications to existing furniture such as tightening or loosening screws on equipment to resolve sticking items or realignment for proper movement, locks, lock cores, keys and installation. Minor repairs shall also include the provision of parts (e.g. screws, glide stops, washers, wing nuts, and wheels), materials and tools (e.g. hammer, mallet, screw drivers, drills, and braces) necessary to accomplish the relocation services. Additionally, any reconfiguration required for furniture to be functional in new location shall be provided by the contractor s staff. Unpacking/Uncrating and Placement of Property. Any Government property that requires the contractor to wrap or take additional precautions, while in transport or temporary storage, shall be returned assembled upon arrival at the new location with debris removed. Equipment and Tools. The Contractor shall provide moving equipment and tools necessary for relocation services. The equipment and tools shall include dollies, wheel carts, roller lifts, heavy lifting equipment, stair crawlers, levels, drills, screw drivers, mallets and hammers. Security of tools is the responsibility of the contractor. Any equipment or tools left unattended or in an unsecured area shall be at the risk of the contractor and/or his employees. The Government accepts no liability for loss/damaged/stolen contractor s tools and equipment. Work Areas Organization and Cleanliness: Contractor staff shall ensure that no equipment or tools block exits, corridors, or impede access to entrances/exits or rooms. All contractor tools and equipment shall be in the control of the contractor at all times. When contractor staff departs the work site, all tools shall be removed as well. All debris shall be removed and disposed of by the Contractor s staff in VA provided trash dumpsters and scrap cage. Cardboard shall be delivered to the waste management building for recycling. Debris generation shall be minor (i.e. boxes, paper, crating material, pallets, or packing material). No debris shall be thrown from windows or doors on any VA property. Contractor is required to keep warehouse floors and other work areas free of debris and clean. Billable Hours. The Contractor shall only bill for hours worked. The Government shall not be charged for arrival of Contractor s personnel and/or delivery of contractor-provided supplies or materials. The Government shall not pay for travel time to and from the work site but shall pay hourly rates for transportation between different VA locations during the workday. Work start times shall not commence until full staffing, materials, and supplies are on-site and available. In the event operations must stop due to shortfall of materials, staff or supplies, those hours shall not be billable to the Government. Reporting for Duty. Contractor staff shall report for duty at the VAMC Interior Design office prior to performing any work (daily) unless otherwise directed by the COR. The Supervisor and Move Managers shall review the required tasks and scheduling with the Interior Design staff prior to the start of each workday. The workday hours shall be coordinated with the COR but will generally be an 8-hour day beginning at 7:00am or 7:30am. A 30-minute meal break will be allowed but is not billable. Reporting times will be coordinated with the COR at each VAMC when services are requested. Safety and Security Precautions. Contractor shall provide his/her employees with the necessary safety equipment required for performance of the contract. The contractor shall take precautions regarding fire and safety policies/procedures within VAMC and their associated Clinics. The Contractor and/or its staff shall immediately notify the COR of any existing or potentially unsafe conditions, i.e., frayed electrical cord, dripping or seeping of fluids. Contractor shall comply with all Occupational Safety and Health Act (OSHA) and applicable laws/regulations for the protection of his/her employees. The Government shall assume no liability or responsibility for the Contractor s compliance or noncompliance with such requirements. Reporting Requirements: Upon completion of work (daily), the Contractor shall document services rendered in a legible format and provide to the COR. If services are performed after normal businesses hours, the Contractor shall report to the VA site manager and provide the service report to the COR on the next business day (with the signature of the VA site manager) to substantiate hours performed. Personal Hygiene and Clothing. Contractor personnel shall be neat, clean, well-groomed and shall otherwise exercise good personal hygiene. Appropriate and professional attire shall be always worn. Athletic and athletic-style garments (i.e., jogging suits, sweat suits, running shorts, tee- shirts) shall not be worn by Contractor s employees. Smoking Policy. Smoking is only permitted within the VAMC designated areas. Service Calls. Contractor s point of contact where services calls are to be placed. Name: Phone: Email: Ordering Activities and Officers. The Contractor and/or its staff shall not accept any instructions issued by any other person(s) other than the Contracting Officer, the COR, or his/her delegated representative acting within the limits of his/her authority. Changes. Only those services specified herein are authorized. Services that are not included in the contract shall NOT be provided unless authorized via a modification issued by the Contracting Officer. Overtime. Overtime shall be approved by the COR or his/her designated representative prior to services being rendered. Badges and Parking. Contractor personnel are required to wear identification (I. D.) badges issued by the VA Security Office during the entire time they are on the grounds of the VAMC or one of its clinics. It is the responsibility of the Contractor s personnel to park in the appropriate designated parking areas. Parking information is available from the VAMC Security Office. The Government shall not validate or reimburse for parking violations under any circumstance. National Holidays: The following Federal holidays are observed by the Federal Government: The Contractor is not required to provide services on the following National Holidays, nor shall the contractor employee be paid for those days. Date Holiday Wednesday, January 01 New Year s Day Monday, January 20 Birthday of Martin Luther King, Jr. Monday, February 17Â * Washington s Birthday Monday, May 26 Memorial Day Thursday, June 19 Juneteenth National Independence Day Friday, July 04 Independence Day Monday, September 01 Labor Day Monday, October 13 Columbus Day Tuesday, November 11 Veterans Day Thursday, November 27 Thanksgiving Day Thursday, December 25 Christmas Day When a holiday falls on a Sunday, the following Monday shall be observed as a legal holiday by U.S. Government agencies. When a holiday falls on a Saturday, the preceding Friday shall be observed as a legal holiday. Also, included would be any other day specifically declared by the President of the United States to be a National Holiday. Contractor Personnel Security Requirements. Per VA Handbook 0710 contract personnel appointed to Low/Moderate/High Risk positions may be subjects of a background investigation conducted by OPM and receive a favorable adjudication from the VA Office of Security and Law Enforcement to ensure compliance with such policy. The Contractor shall be required to furnish all applicable employee information required to conduct the investigation, such as the name, address, and social security number of the Contractor s personnel. The VA will provide all the necessary instructions and guidance for submission of the documents required to conduct the background investigation. The Contractor shall coordinate with the COR for processing of personnel requiring a background investigation. Invoice and payments: Contractor shall submit monthly invoices in the arrears electronically via the Tungsten-Network System at the end of each month, for payment of the storage containers in that billing period. Contractor shall submit original invoice electronically to: Department of Veterans Affairs Financial Services Center http://www.tungsten-network.com (Toll-free telephone number: (877) 489-6135) Payment shall be made monthly in the arrears upon receipt of properly prepared invoice. The invoice MUST be itemized to include the following information. Any information listed below that is not provided on an invoice, will render that invoice incomplete and the invoice will be returned for immediate correction. Dates of service. Description of services. Invoice number, date. Contract number.
