Specifications include, but are not limited to: The City of Bella Vista is seeking proposals from qualified organizations for the purpose of management and operational responsibilities for a farmers market in city limits. Description of Scope of Services • Organize a family-friendly farmers market beginning and ending on dates to be negotiated. • Operate a weekly market in an appropriate accessible location, with all necessary contracts/agreements in place with appropriate landowners. • Administer a vendor application that includes local and state laws, along with vendor guidelines and regulations specific to Bella Vista that were established by the contractor and approved by the city. • If needed, arrange for sufficient portable toilet facilities for placement and usage at the farmers market, as well as have facilities maintained and serviced throughout the season. Compensate providers of said facilities and services. • Be responsible for the set-up, take down and clean-up of the market weekly, as well as maintaining the overall cleanliness of the market area. • Provide a year-end written report to the city regarding the areas of success of the market and those that need improvement in the future. • Provide information to the City sufficient for the issuance of an IRS Form-1099 to Contractor. • Provide adequate and appropriate staffing and management at the site during market operations. The Contractor will be responsible for managing the conduct of the market, vendors, entertainers and patrons. • Satisfy the City’s risk management requirements regarding insurance and liability. • Provide and display a Certificate of Insurance as specified by an agreement between the Contractor and the City of Bella Vista.
