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Basic Information

Reference Number

0000378181

Issuing Organization

City of Hanford

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

RFP 2025-08

Title

Annual Contract for Copier and Printer Equipment and Maintenance

Source ID

PU.AG.USA.2448108.C16669401

Details

Location

United States, California, Kings County

Purchase Type

Duration: 3 years
Option: 2 Additional 1-Year Extensions

Piggyback Contract

Description

The City of Hanford is soliciting proposals from qualified firms with proven experience to supply and maintain copiers and printers to meet the needs of all City departments in a cost-effective manner while providing the highest level of support and maintenance. Services shall include installation of new equipment, relocation as necessary of existing equipment, staff training, and full-service maintenance. The initial term of this contract will be three (3) years, with the option to renew for an additional two (2) 1-year periods, for a possible contract term of five years.

Dates

Publication

02/27/2025 03:54 PM PST

Bid Intent

Optional

Bid Intent Deadline

03/19/2025 02:00 PM PDT

Question Acceptance Deadline

03/13/2025 04:00 PM PDT

Questions are submitted online

Yes

Closing Date

03/20/2025 03:00 PM PDT

Prebid Conference

03/06/2025 10:00 AM PST

Contact Information

Lisa Valencia

5595852152

lvalencia@hanfordca.gov

Required Acknowledgement

Addendum Acknowledgement

I acknowledge that all addenda, if applicable, have been reviewed and accepted.

Buyer Preferences, Guidelines & Requirements

General Requirements

- Insurance Required

Award Requirements

- All or None Award

Pre-Bidding Events

Event Type

Prebid Conference

Attendance

Recommended

Event date

03/06/2025 10:00 AM PST

Location

TEAMS

Event Note

To register for the teleconference, please email the attendee’s contact information to purchasing@hanfordca.gov and a link to the teleconference will be emailed to you. This meeting is an opportunity for interested proposers to ask questions regarding the project and the Request for Proposal requirements.

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Bid Submission Process

Bid Submission Type

Electronic Bid Submission

Envelope 1 - Identity & Proposal

Pricing

No pricing in this envelope

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Bid Documents	Documents defining the proposal	No	No
No entries

Envelope 2 - Pricing

Pricing

Lump sum

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Bid Documents	Documents defining the proposal	No	No
No entries