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Basic Information

Reference Number

0000363547

Issuing Organization

City of Los Alamitos

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

RFP 2025-02

Title

Access Control System Services

Source ID

PU.AG.USA.2526713.C17401776

Details

Location

United States, California, Orange County

Purchase Type

Duration: 3 years

Piggyback Contract

Description

The City of Los Alamitos (City) is seeking proposals for the design, installation, and maintenance of a comprehensive access control system to enhance security across multiple City facilities. This project aims to upgrade the existing security infrastructure to provide a modern, reliable, and scalable access control solution that will ensure the safety and efficiency of facility operations. Services are to include the installation of additional controlled access points, the replacement of existing controlled access points, maintenance and administration of upgrades.

This project will include but is not limited to the installation of door controllers, numeric keypads, fob access pads, and the design and installation of a software control system that administers the fobs, fob sensors, door controllers, and access codes used by City staff.

The City of Los Alamitos currently employs a “Keri Doors 32” access control system, used for managing and monitoring access to buildings, offices, and secure areas.

Dates

Publication

09/24/2024 02:13 PM PDT

Bid Intent

Not Available

Question Acceptance Deadline

10/08/2024 03:00 PM PDT

Questions are submitted online

Yes

Closing Date

10/17/2024 03:00 PM PDT

Onsite Visit

10/03/2024 10:00 AM PDT

Contact Information

Britney Ramirez

562-431-3538

bramirez@cityoflosalamitos.org

Required Acknowledgement

Insurance and Business License Requirements

Bidders will need to provide proof of insurance and an endorsement for the City in order to be awarded the project. Bidders will also need to provide proof of Los Alamitos Business License.

Buyer Preferences, Guidelines & Requirements

General Requirements

- Installation Required

- Insurance Required

- License Required

- Prevailing Wage Required

Pre-Bidding Events

Event Type

Onsite Visit

Attendance

Mandatory

Event date

10/03/2024 10:00 AM PDT

Location

3191 Katella Avenue Los Alamitos, CA 90720

Event Note

Please check in at the front desk at City Hall.
See more

Bid Submission Process

Bid Submission Type

Electronic Bid Submission

Pricing

Lump sum

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Proposal Coversheet - Attachment A	Proposal Coversheet - Attachment A	Yes	No
Rate and Services Structure Form - Attachment B	Rate and Services Structure Form - Attachment B	Yes	No
Response to Technical Questions - Attachment C	Response to Technical Questions - Attachment C	Yes	No
Non-Collusion Affidavit – Attachment D	Non-Collusion Affidavit – Attachment D	Yes	No
No entries

Additional Bidding Instructions

The City of Los Alamitos, California, (City) is requesting proposals from qualified persons, agencies, entities and/or organizations (hereinafter referred to as “Contractor” to provide access control system services. The City seeks access control related services including, but not limited to, equipment, licensing and related implementation services. Proposals will be received electronically through BidNet Direct (http://cityoflosalamitos.org/517/Bid-Opportunities).

Submission Deadline: Proposals will be received up to the hour of 3:00 P.M (Pacific Standard Time) on the 17th day of October 2024 and will be opened virtually at that time. If you would like to attend the bid opening, it will be accessible through Teams Meet using Meeting ID: 218 663 181 589 Passcode: HhYeWr

Obtaining a Copy of the RFP: A copy of the RFP is available through BidNet Direct (BidNet) online platform. The website address is: http://cityoflosalamitos.org/517/BidOpportunities.

Submittal of Proposal: Proposals must be prepared on the approved forms in conformance with INSTRUCTION TO BIDDERS and must be submitted electronically on BidNet , accessible through the City’s webpage at http://cityoflosalamitos.org/517/BidOpportunities where each prospective bidder must first register as a vendor through the City’s BidNet portal. Contract documents, plans, and specifications if applicable will be available for review on BidNet.

Contact: Questions or Requests for Information (RFIs) or interpretations are due on October 8, 2024 and shall be submitted on BidNet portal.

Disclaimer Please review specifications and requirements carefully.