The City of Visalia is requesting bids for landscape maintenance of an area identified as Quadrant K. Maintenance of areas must include if applicable, but not be limited to, pruning, shaping and training of trees, shrubs and ground covers; fertilization; weed control; litter control; control of all plant diseases and pests; mowing; maintenance of irrigation system; and all other duties required to keep the area(s) in safe, attractive, usable condition and maintain plant and turf condition with horticulturally acceptable growth and color and as otherwise described herein. Landscape Maintenance for the City of Visalia must be "priority work" for the successful contractor. Contractor must have sufficient equipment and employees to complete the work in accordance with the specifications and requirements of this Invitation to Bid.
This contract is for the maintenance of approximately 989,681 sq. ft. (22.72 acres) of area. Refer to Attachment D-1 and D-2 of this RFB for square footage and location details.
CLASS C-27 LANDSCAPE GARDNER LICENSE REQUIRED TO BID
The initial contract term shall be for a twelve (12) month period and shall, at the City’s option and with the consent of the CONTRACTOR, be extended annually thereafter for four (4) consecutive one-year periods. Bid will be awarded to the most responsive, responsible Bidder whose Proposal meets the requirements and criteria set forth in this RFB.
Mandatory Pre-Bid Meetings have been scheduled for this project. Bidders are required to attend at least one of the mandatory meetings to be considered eligible to bid on project. Meetings will be held in the City Council Chambers at Visalia City Hall, 707 W. Acequia Avenue, Visalia as follows:
Pre-Bid Meeting #1: Tuesday, February 21, 2023, at 11:00am, and
Pre-Bid Meeting #2: Thursday, February 23, 2023, at 11:00am
Time will be set aside at these meetings for Contractors to ask questions about the project work and contract requirements. It shall be the responsibility of the Contractor to have acquired full knowledge of the job sites, scope of work and any problems or difficulties that may affect the work proposed.
This Request for Bids is being issued by the City of Visalia Purchasing Division. Unless otherwise directed, all communications regarding this regarding this RFB should be directed to the Purchasing Division at (559) 713-4334. To prevent misinterpretations, the Purchasing Division prefers that all questions be sent by e-mail to purchasing@visalia.city or via fax: 559-713-4801.
Any revisions to the Invitation to Bid will be issued and distributed as addenda. Bidders are specifically directed not to contact any other City personnel for meetings, conferences, or technical discussions related to this Invitation to Bid. Failure to adhere to this policy may be grounds for rejection of Bids.
Local Vendor Preference: In an effort to encourage local businesses to provide goods and services to the City, Council has enacted a local preference. The local preference will apply to any business that has a business address within Tulare County for a minimum of six months. A Post Office Box will not be accepted as a business address. The City reserves the right to request proof of Tulare County address.
The local preference for bids consists of a match preference in which a local vendor whose bid is within 5% of the apparent low bidder will be given three (3) business days, from date notified, to match or beat the low bid. If there is more than one local vendor that is within the 5% range, the offer goes to the local vendor that is closest to the low bid.
Public Works Maintenance contract: Notice is hereby given that this is a Public Works Maintenance Contract. In compliance with SB854 and Labor Code Section 1725.5, all contractors and subcontractors bidding and performing work on Public Works Projects must: 1) Be currently registered with the California Department of Industrial Relations (DIR), 2) Furnish electronic payroll records for new projects to the Labor Commissioner. Awarded Contractor will be required to furnish the City of Visalia with their DIR registration number. See Scope of Work, Section D and City of Visalia Labor compliance Manual (attached) for additional details.
Prevailing Wages: Awarded Contractor must comply with State Regulations that apply to this contract, including payment of prevailing wages. Pursuant to Sections 1770, et. seq., of the California Labor Code, the selected firm will be required to pay not less than the prevailing wage of per diem wages as determined by the Director of the California Department of Industrial Relations. The prevailing wages associated with this work are attached as Exhibit D-5.
CITY OF VISALIA, CALIFORNIA
BID NET REGISTRATION INFORMATION
The City of Visalia utilizes a regional bid notification system created exclusively for the Purchasing Department within the area. This system allows the City of Visalia to post all information needed by vendors regarding bids, quotes (informal), request for proposals, construction notices, addenda and awards.
By establishing one centralized bidding and registration system, vendors will now have a single point of contact for business opportunities throughout our region. The system will save the City of Visalia (and our vendors) time and money by reducing printing, postage and mailing costs. All vendors who wish to do business with the City of Visalia are asked to register on this new system.
Vendors may register online by visiting www.bidnetdirect.com/california/cityofvisalia.
Registration options are the following:
Option #1 is paid registration. This option emails notification of all bids and addendums from all participating agencies. This option also allows the vendor to view award information and any other information that is posted. One and two year pricing options are available.
Option #2 is free registration. This allows the vendor to login and search (by agency) all bids, addendums, award information, and any other information that is listed.
If you are already registered on this system, you do NOT have to register again.
The City of Visalia looks forward to providing you with more bid information, less paperwork and simplifying the entire bid, proposal and quote processes for everyone involved. We appreciate your cooperation and welcome your participation. Should you have any questions regarding this new system or registration, please call BidNet at (800) 835-4603.
