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Basic Information

Reference Number

0000312585

Issuing Organization

City of Visalia

Owner Organization

City of Visalia

Solicitation Type

RFB - Request for Bid (Formal)

Solicitation Number

RFB-22-23-35

Title

ANNUAL CONTRACT FOR SECURITY GUARD STAFFING SERVICES

Source ID

PU.MU.USA.2488659.C14690651

Details

Location

United States, California, Tulare County

Purchase Type

Duration: 1 year
Option: WITH FOUR ADDITIONAL 1YR OPTIONS TO RENEW

Piggyback Contract

Description

SEALED BIDS will be received by the Purchasing Division located at 707 West Acequia, Visalia, CA 93291, until 2:00 p.m. on Thursday, March 30, 2023 for:

ANNUAL CONTRACT FOR SECURITY GUARD STAFFING SERVICES

Pre-Bid Meeting: A non-mandatory pre-bid meeting will be held at 10:00 a.m. on Thursday, March 16, 2023 at City Hall, 707 W. Acequia Avenue, Visalia, CA to discuss project specifications. Attendance at this meeting is highly recommended, but not required in order to submit a proposal in response to this RFB. Contract documents may be obtained from the office of the Purchasing Division by calling (559) 713-4334; by web site: visaliapurchasing.org; or by emailing your request to purchasing@visalia.city.

Local Vendor Preference: In an effort to encourage local businesses to provide goods and services to the City, Council has enacted a local preference. The local preference will apply to any business that has had a business address within Tulare County for a minimum of six months. A Post Office Box will not be accepted as a business address. The City reserves the right to request proof of Tulare County address.

The local preference for bids consists of a match preference in which a local vendor whose bid is within 5% of the apparent low bidder will be given three (3) business days, from date notified, to match or beat the low bid. If there is more than one local vendor that is within the 5% range, the offer goes to the local vendor that is closest to the low bid.

The City hereby affirmatively ensures that Minority Business Enterprises and Disadvantaged Business Enterprises (DBE) shall have the maximum opportunity to participate in the performance of contracts and will be afforded full opportunity to submit bids in response to this notice and will not be discriminated against. No person will be discriminated against on the basis of race, religion, color, national origin, ancestry, physical or mental disability, medical condition, genetic information, marital status, gender, gender identity or expression, sexual orientation, or military and veteran status in any consideration leading to the award of contract.

No qualified disabled person shall, on the basis of disability, be excluded from participating in, be denied the benefits of, or otherwise be subjected to discrimination under any program or activity leading to the award of a contract.

The right is reserved by the City of Visalia to reject any or all proposals, to waive any irregularities or informalities not affected by law, to evaluate the proposals submitted and to award the contract according to the proposal which best serves the interests of said City. All products used or developed in the execution of any contract resulting from this RFP will remain in the public domain at the completion of the contract.

Executive Order N-6-22 – Russia Sanctions On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law. By submitting a bid or proposal, Contractor represents that it is not a target of Economic Sanctions. Should the State determine Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for rejection of the Contractor’s bid/proposal any time prior to contract execution, or, if determined after contract execution, shall be grounds for termination by the State.

Questions: Direct Questions regarding this Project to the Purchasing Department via email: purchasing@visalia.city, Questions must be received by Friday, March 24, 2023.

CITY OF VISALIA, CALIFORNIA
BID NET REGISTRATION INFORMATION

The City of Visalia utilizes a regional bid notification system created exclusively for the Purchasing Department within the area. This system allows the City of Visalia to post all information needed by vendors regarding bids, quotes (informal), request for proposals, construction notices, addenda and awards.

By establishing one centralized bidding and registration system, vendors will have a single point of contact for business opportunities throughout our region. The system will save the City of Visalia (and our vendors) time and money by reducing printing, postage and mailing costs. All vendors who wish to do business with the City of Visalia are asked to register on this new system.

Vendors may register online by visiting www.bidnetdirect.com/california/cityofvisalia.

Registration options are the following:

Option #1 is paid registration. This option emails notification of all bids and addendums from all participating agencies. This option also allows the vendor to view award information and any other information that is posted. One and two-year pricing options are available.

Option #2 is free registration. This allows the vendor to login and search (by agency) all bids, addendums, award information, and any other information that is listed.

If you are already registered on this system, you do NOT have to register again.

The City of Visalia looks forward to providing you with more bid information, less paperwork and simplifying the entire bid, proposal and quote processes for everyone involved. We appreciate your cooperation and welcome your participation. Should you have any questions regarding this new system or registration, please call BidNet at (800) 835-4603.

Dates

Publication

03/02/2023 03:17 PM PST

Bid Intent

Not Available

Question Acceptance Deadline

03/24/2023 05:00 PM PDT

Questions are submitted online

Closing Date

03/30/2023 02:00 PM PDT

Prebid Conference

03/16/2023 10:00 AM PDT

Contact Information

PURCHASING DIVISION

559-713-4334

PURCHASING@VISALIA.CITY

Buyer Preferences, Guidelines & Requirements

General Requirements

- Insurance Required

Pre-Bidding Events

Event Type

Prebid Conference

Attendance

Recommended

Event date

03/16/2023 10:00 AM PDT

Location

CITY OF VISALIA, COUNCIL CHAMBERS: 707 W. ACEQUIA AVENUE, VISALIA, CA 93292

Event Note

Pre-Bid Meeting: A non-mandatory pre-bid meeting will be held at 10:00 a.m. on Thursday, March 16, 2023 at City Hall, 707 W. Acequia Avenue, Visalia, CA to discuss project specifications. Attendance at this meeting is highly recommended, but not required in order to submit a proposal in response to this RFB. Contract documents may be obtained from the office of the Purchasing Division by calling (559) 713-4334; by web site: visaliapurchasing.org; or by emailing your request to purchasing@visalia.city.

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Bid Submission Process

Bid Submission Type

Physical Bid Submission

Additional Bidding Instructions

III.      INSTRUCTIONS

1.         Fill out attached Bid Form (Exhibit “A”) in ink or typewriting completely.

2.         Cross out and initial mistakes in ink and place the correct response next to same.

3.         Timely submit Bid in a sealed envelope addressed and marked as follows:

To:                  City of Visalia Purchasing Division
                                                707 W. Acequia Avenue
                                                Visalia, California 93291

                        From:             Bidders Name & Mailing Address

                        Marked:         Annual Contract for Security Guard Staffing Services
                                                RFB NO. 22-23-35

4.         Submit each of the required Certifications, Affidavits, Statements and Questionnaires as well as optional waiver(s) to City with the sealed Bid. City will not consider Bids which are not accompanied by the required completed forms.

5.         Inquiries: Instructions to Vendor, Specifications and Bid Forms may be inspected and obtained by visiting our web site at visaliapurchasing.org, by calling (559) 713-4334, or by FAX (559) 713-4801. However, to prevent misinterpretations, the Purchasing Division would prefer that all questions be sent by email to purchasing@visalia.city.

Questions regarding this RFB are due no later than March 24, 2023.

Disclaimer Please review all specifications and requirements carefully.