SEALED BIDS will be received by the Purchasing Division located at 707 West Acequia, Visalia, CA 93291, until 2:00
p.m. on Wednesday, June 14, 2023 for:
PURCHASE OF FORENSICS SEARCH, DETECTION, AND CAPTURE EQUIPMENT AND SOFTWARE
Pre-Bid Teleconference: A non-mandatory pre-bid teleconference will be held at 10:00 a.m. on Wednesday, May 31,
2023, to discuss specifications and address any questions about the project. Attendance at this meeting is highly
recommended, but not required in order to submit a bid in response to this RFB. To register for the teleconference,
please email your contact information to purchasing@visalia.city. Contract documents may also be obtained from the
office of the Purchasing Division by calling (559) 713-4334; by visiting our web site: visaliapurchasing.org; or by
emailing your request to purchasing@visalia.city.
This purchase is partially funded with federal dollars from the 2022 Edward Byrne Memorial Justice Assistance Grant
Program, and as such must adhere to the procurement guidelines of the Uniform Guidance (UG), formally Code of
Federal Regulations (C.F.R.) Title 2-Grants and Agreements, Part 200-Uniform Administrative Requirements, Cost
Principles and Audit Requirements of Federal Awards. Such procurement standards in the Uniform Guidance are
covered in paragraphs 200.317 to 200.326. All City Agreements, which expend federal grant award funds, must adhere
to Appendix II to Part 200, which outlines contract provisions to be included in Agreements expending federal awards.
See Attachment D-2 for specific federal clauses related to this project.
The City hereby affirmatively ensures that Minority Business Enterprises and Disadvantaged Business Enterprises
(DBE) will be afforded full opportunity to submit proposals in response to this notice. Individuals and/or entities
submitting bids/proposals to the City of Visalia will not be discriminated against on the basis of race, religious creed,
color, national origin, ancestry, physical or mental disability, medical condition, genetic information, marital status,
gender, gender identity or expression, age, sexual orientation, or military and veteran status in any consideration
leading to the award of contract.
No qualified disabled person shall, on the basis of disability, be excluded from participating in, be denied the benefits of,
or otherwise be subjected to discrimination under any program or activity leading to the award of a contract.
The right is reserved by the City of Visalia to reject any or all proposals, to waive any irregularities or informalities not
affected by law, to evaluate the proposals submitted and to award the contract according to the proposal which best
serves the interests of said City. All products used or developed in the execution of any contract resulting from this RFP
will remain in the public domain at the completion of the contract.
Executive Order N-6-22 – Russia Sanctions On March 4, 2022, Governor Gavin Newsom issued Executive Order N-
6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic
Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as
any sanctions imposed under state law. By submitting a bid or proposal, Contractor represents that it is not a target of
Economic Sanctions. Should the State determine Contractor is a target of Economic Sanctions or is conducting
prohibited transactions with sanctioned individuals or entities, that shall be grounds for rejection of the Contractor’s
bid/proposal any time prior to contract execution, or, if determined after contract execution, shall be grounds for
termination by the State.
Questions: Direct questions regarding this project to the Purchasing Department via email: purchasing@visalia.city,
Questions must be received by Wednesday, June 7, 2023.
City of Visalia, CA Purchasing Division
707 West Acequia Ave., Visalia, CA 93291 Tel (559) 713-4334 Fax: (559) 713-4801
CITY OF VISALIA, CALIFORNIA
BID NET REGISTRATION INFORMATION
The City of Visalia utilizes a regional bid notification system created exclusively for the Purchasing Department
within the area. This system allows the City of Visalia to post all information needed by vendors regarding bids,
quotes (informal), request for proposals, construction notices, addenda and awards.
By establishing one centralized bidding and registration system, vendors will have a single point of contact for
business opportunities throughout our region. The system will save the City of Visalia (and our vendors) time and
money by reducing printing, postage and mailing costs. All vendors who wish to do business with the City of
Visalia are asked to register on this new system.
Vendors may register online by visiting www.bidnetdirect.com/california/cityofvisalia.
Registration options are the following:
Option #1 is paid registration. This option emails notification of all bids and addendums from all participating
agencies. This option also allows the vendor to view award information and any other information that is posted.
One and two-year pricing options are available.
Option #2 is free registration. This allows the vendor to login and search (by agency) all bids, addendums,
award information, and any other information that is listed.
If you are already registered on this system, you do NOT have to register again.
The City of Visalia looks forward to providing you with more bid information, less paperwork and simplifying the
entire bid, proposal and quote processes for everyone involved. We appreciate your cooperation and welcome
your participation. Should you have any questions regarding this new system or registration, please call BidNet at
(800) 835-4603.
Sincerely,
Purchasing Division
