1. Complete a site-by-site, room by room physical inspection at each listed site in inventory attached to this RFP as “Attachment A,” to locate fixed assets with purchase value of $500.00 and above, compare physical count to District records, identify/report discrepancies and physical condition of located assets, and barcode label the unlabeled assets. Items included are vehicles, furniture, equipment, computers/laptops, and peripheral devices. *This inventory will not include buildings, building improvements, land, land improvements, or items that are attached to the buildings i.e. Scoreboards, PA Systems, Closed Circuit Televisions Systems, HVAC Systems, Stage Lights, etc. 2. Build and provide the District inventory report listing all inventorial items by site name, building/room, bar code number, description, physical condition of fixed asset (very good, good, fair, poor) and serial number in excel and pdf format. Where original costs are not provided, an estimate cost based on current market price or value of a comparable item will be used. 3. Provide the District inventory report listing unaccounted for items by site in pdf format. 4. Provide the District inventory report listing inaccessible items by site in pdf format. The following Status will be applied to each Asset Record during reconciliation: ● Status of “New”. These assets were found during the Inventory but were not present in the starting Master File. The “new” status is assigned regardless of acquisition date. ● Status of “Found”. These assets were scanned and there were no changes in Location. ● Status of “Changed”. These assets were found in the Master File but there was a change in the Location. ● Status of “Missing”. These assets were on the starting Master File but were not found during the physical inventory. ● Status of “Retag”. These assets were found but the original tag number was either missing or damaged and had a new Asset Tag applied.
