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Basic Information

Reference Number

0000360197

Issuing Organization

Arapahoe Library District

Owner Organization

Arapahoe Library District

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

HVAC Services 2024

Title

HVAC Mechanical & Controls Maintenance Services

Source ID

PU.AG.USA.1527.C15946001

Details

Location

United States, Colorado, Arapahoe County

Delivery Point

12855 East Adam Aircraft Circle Englewood, CO 80112

Purchase Type

Term: 01/01/2025 12:00 AM MST - 12/31/2030 12:00 AM MST
Option: Two (2) one-year extensions

Piggyback Contract

Description

The Arapahoe Library District is seeking contract pricing for air filtration systems and heating, ventilation, air conditioning (HVAC) for BOTH Mechanical and Controls [building automation system], (Building Analytics) preventive maintenance and repair, to include replacement and system upgrades for multiple facilities within Arapahoe County. Preventive maintenance and repairs may include pneumatic control systems, electronic control systems, digital control systems, building analytics, commercial size boilers, variable air volumes, and air handling units. The successful vendor will be responsible for providing labor, supervision, materials, equipment, transportation, service, and the shop facilities necessary to perform high quality work. This Request for Proposal is for 9 facilities and will include all air filtration and HVAC preventive maintenance and repairs for BOTH Mechanical and Controls. Additional HVAC related services may be added by amendment/change order to the contract as the need arises.

Dates

Publication

08/12/2024 07:00 PM MDT

Question Acceptance Deadline

08/28/2024 05:00 PM MDT

Questions are submitted online

Closing Date

09/12/2024 05:00 PM MDT

Prebid Conference

08/22/2024 09:30 AM MDT

Contact Information

Program Manager

7206038700

rfp@ald.lib.co.us

Buyer Preferences, Guidelines & Requirements

General Requirements

- Contractors License Required

- Insurance Required

- License Required

- Local Service Required

- Onsite Maintenance Required

- Warranty Information Required

Award Requirements

- All or None Award

Pre-Bidding Events

Event Type

Prebid Conference

Attendance

Recommended

Event date

08/22/2024 09:30 AM MDT

Location

Koelbel Library, 5955 S Holly St, Centennial, CO 80121

Event Note

Thursday August 22, 2024: Pre-proposal Conference
A conference will be held at Koelbel Library, 5955 S Holly St, Centennial, CO 80121, from 09:30 to 10:30 a.m. MT. The meeting will provide potential vendors with an opportunity to tour the facilities, discuss the Library District requirements, discuss the specifications related to the project and ask questions about the RFP. Attendance at the meeting is encouraged.
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Bid Submission Process

Bid Submission Type

Electronic Bid Submission

Pricing

Lump sum

Additional Bidding Instructions

Thursday September 12, 2024: Proposal Submittal Deadline

All proposals must be emailed in PDF format to RFP@arapahoelibraries.org no later than 5:00 p.m. Mountain Time (MT).
Proposals submitted to Rocky Mountain E-Purchasing (Bidnet) will not be considered.
Emails must state ALD HVAC RFP 2024 in the subject line.
The vendor’s name and contact information must appear in the body of the email.
It is the vendor's responsibility to ensure their proposals are received before the deadline.
Proposals received after the above date and time will be rejected.