The challenges of a legislative agenda management process for local governments are well-known and well-documented: highly manual, paper-dependent with little automation, with many inputs and approvers that create inefficiencies and information inconsistencies.
Documentation Coordination
The staff in the Boulder County Commissioners' Office currently uses a manual agenda process that includes:
Creating agenda items from scratch in MS Word,
Converting all files to PDFs,
Organizing all supporting documents,
Crafting multiple agendas,
Obtaining approvals from staff and elected officials,
Building agenda packets for county commissioners twice a week.
Agenda automation is anticipated to bring an opportunity to create greater efficiencies and improve collaboration among all county offices and departments. Additionally, an automated system is expected to enhance public service by implementing best practices and deepen our commitment to sustainable practices.
Video
The Boulder County Commissioners’ Office has utilized two software solutions since June 2003 to stream and archive audio and video content. Our current solution is a Silverlight-based product which limits public access to our live video feeds (i.e. webstreaming). We are looking to upgrade our capabilities to a high-definition, cloud-based solution that is not reliant on propriety viewing software and which accepts four (4) HDMI video inputs from cameras and multimedia outputs from the Commissioners’ Hearing Room.
Agreement Expectations
Boulder County seeks to enter into an agreement with a reputable, responsive, and experienced company. The agreement will be administered by Boulder County. The intent of Boulder County is to engage in a long-term solution and to go live by June 2018. Such proposing firms will be referred to hereafter as “Proposers.”
