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Basic Information

Reference Number

0000358262

Issuing Organization

City of Evans

Owner Organization

City of Evans

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

072224

Title

Municipal Court Software

Source ID

PU.AG.USA.2351.C17878951

Details

Location

United States, Colorado, Weld County

Piggyback Contract

Description

The purpose of this request for proposals (RFP) is to receive competitive proposals for selection of a contractor to replace the City’s existing municipal court software.

The City of Evans is seeking a software solution of single or multiple products which will meet the needs of our Municipal Court and Customer Service divisions, as well as outside users. Applicants offering solutions to one or more functional areas are encouraged to respond. Systems should be able to work with existing city technologies and services such as Invoice Cloud payment processing, Caselle Finance Software, Brazos Citation Software, and Microsoft 365. The City of Evans is looking for an open architecture system that will meet the growing demands of our organization and the desired operational objectives. This system needs to specifically address such things as hearing and docket management, court payment processing, customizable reporting, and detailed, secure court recordkeeping.

Dates

Publication

07/22/2024 11:38 AM MDT

Question Acceptance Deadline

08/09/2024 03:00 PM MDT

Questions are submitted online

Closing Date

08/23/2024 03:00 PM MDT

Contact Information

Elisabeth Grant

9704751103

egrant@evanscolorado.gov

Buyer Preferences, Guidelines & Requirements

General Requirements

- Local Service Required

Bid Submission Process

Bid Submission Type

Physical Bid Submission

Additional Bidding Instructions

Qualified firms desiring to provide the required service must submit one (1) electronic version (in either Word or Adobe PDF) of the entire proposal including cover letter, requested documents and information, by or before the time stipulated below, emailed to Elisabeth Grant, Municipal Court Supervisor, at: egrant@evanscolorado.gov

Faxed proposals will not be considered.

Deadline. Proposals must be received via email no later than 3:00 p.m. Mountain Standard Time on August 23, 2024. Proposals received after the deadline will not be accepted.