2019-001 - 2019 City Facility Repairs

The City of Manitou Springs was heavily impacted by severe hail storms in the late summer of 2018 that resulted in several City facilities being damaged. These damages have been assessed by the City’s insurance company—via the retention of an independent contractor, Engle Martin & Associates.  This agency has inspected damaged and prepared a report that includes a preliminary estimate of quantities, materials, and mobilization needs. This report will serve as the template for the Scope of Services for this project and it is attached to this Request for Bid.

The City is soliciting bids from qualified contractors to facilitate repairs to the facilities that were damaged by these storms, and based on the following conditions: 

• The Contractor will need to field verify all measurements and quantities provided in the Engle Martin & Associates report prior to commencement of construction.  Any discrepancies in quantities or damages present shall be brought to the attention of the City’s Project Manager.  The City is aware this report is a probable cost of repairs of damages that occurred, and additional investigation of the damage may be required before a final formal estimate is derived.  Utilization of the attached report for bid solicitation/contractor selection will assure all Offeror’s are using the information at the time of bid submittal.  Upon selection, the low bidder will be required to verify all quantities and justify discrepancies to include with the Professional Services Agreement. 
• The Contractor will be responsible for verification and compliance with all pertinent Code criteria as required by the Pikes Peak Regional Building Department, and must obtain all necessary building permits.
•  The Contractor must provide a written schedule for the work to be completed.  This schedule must accompany the RFB bid response, and will be attached to the Professional Services Agreement. 
• The Contractor is responsible for damages, inside or outside the project area caused by the Contractor or their sub-contractors, and is encouraged to photo log current conditions and maintain a daily log of progress throughout the project from commencement to completion, and must secure the worksite and all materials throughout the project duration.
• Contractor is responsible to dispose of any and all trash and return the area to the original condition.
• Several of these facilities are on the National and/or State Historic Register, so materials may need to be approved by a representative of the City’s Historic Preservation Commission.
  • The Contractor will want to familiarize themselves with Title 17 of the City's Code of Ordinances and the Historic District Design Guidelines. Both of these documents can be found on the City's website, at www.manitouspringsgov.com