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Basic Information

Reference Number

0000375947

Issuing Organization

City and County of Denver Department of Aviation

Owner Organization

Denver International Airport

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

202578007

Title

2025 Summer Concert Series

Source ID

PU.AG.USA.1640709.C15640701

Details

Location

United States, Colorado, Denver County

Delivery Point

United States, Colorado, Denver County

Purchase Type

Term: 05/01/2025 12:00 AM MDT - 09/30/2025 12:00 AM MDT

Piggyback Contract

Description

Denver International Airport Customer Experience Events Team is hosting a family friendly FREE Summer Concert Series with a variety of music on the DEN Outdoor Plaza for a 6-week series on Sunday’s starting July 27, 2025 and running weekly through Aug. 31, 2025. Time is approximately 2pm-6pm each week. The scope is comprehensive for all aspects of the concert series including booking, talent management and rider requirements fulfilled, weekly staffing, all AV and production, security, ticketing, and marketing/communications. The fee structure is based on the last two-years. Administrative- 53%; AV Services 34%, Security 3%; AV equipment 10%- these are all approximate.

Dates

Publication

02/07/2025 04:03 PM MST

Bid Intent

Not Available

Question Acceptance Deadline

02/13/2025 02:00 PM MST

Questions are submitted online

Yes

Closing Date

02/21/2025 02:00 PM MST

Prebid Conference

02/10/2025 12:30 PM MST

Onsite Visit

02/12/2025 01:00 PM MST

Contact Information

Steven Joyce

303-342-2419

Contract.Procurement@flydenver.com

Buyer Preferences, Guidelines & Requirements

General Requirements

- Certification/Training

- Insurance Required

- Training Required

Award Requirements

- All or None Award

Pre-Bidding Events

Event Type

Prebid Conference

Attendance

Recommended

Event date

02/10/2025 12:30 PM MST

Location

Microsoft Teams Meeting - Virtual Event

Event Note

At this conference, DEN representatives will explain the opportunity and answer questions regarding this RFP.
See more
Event Type

Onsite Visit

Attendance

Recommended

Event date

02/12/2025 01:00 PM MST

Location

Denver International Airport - meet Chris Pacal at door 517

Event Note

Preregistration is required and must be completed no later than Tuesday, February 11, 2025, by 12:00 PM Denver Local Time. The registration link is provided below. Participants will visit the same location, and participants will be provided the same information. Please find below directions to the site visit.
• Please follow signage to Terminal East
• Please Park in the standard parking garage (currently marked at $30/day)
Page 3
RFP No. 202578007 2025 Summer Concert Series February 7, 2025
• Note: DEN is unable to validate any other parking, including short term and valet.
• Meet DEN Special Events Coordinator, Chris Pacal, at door 517
• Door 517 is located near the Westin hotel, parking as far south as possible in the garage will reduce your walking distance
See more

Bid Submission Process

Bid Submission Type

Electronic Bid Submission

Pricing

In attached document

Bid Questions

Question Name	Question Description	Mandatory
Legal Entity Name	Please provide your legal entity name that you are submitting a response under.	Yes
Legal Entity Address	Please provide your legal entity address including zip code	Yes
Legal Entity Phone Number	Please provide your legal entity phone number.	Yes
ACDBE Certified	Are you Disadvantaged Business Enterprise (DBE) certified or Non-DBE?	Yes
DBE Certified	Are you Airport Concessions Disadvantaged Business Enterprise (ACDBE) certified or Non-ACDBE?	Yes
NAICS Code	Please provide the appropriate NAICS code applicable to each scope of work sought to perform.	Yes
Age of Legal Entity	Please provide the year your legal entity was established	Yes
Race of Legal Entity Manority Owner	Please provide the race of your legal entity majority owner, in accordance with 49 CFR Part 26.	Yes
Gender of Legal Entity Majority Owner	Please provide the gender of your legal entity majority owner.	Yes
Annual Gross Receipts	Please select your Annual Gross Receipts:	Yes

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Proposal Narrative	Complete responses to the Content Narrative as outlined in Section IV, which includes the required Equity, Diversity, and Inclusion Plan (EDI Plan)	Yes	No
Sample Agreement	List of all proposed modifications or legal issues regarding terms of the Sample Agreement as outlined in Section III-2	Yes	Yes
Proposal Forms	Acknowledgement Letter, Data Form, Legal Disclosure & all Attachments	Yes	No
Diversity & Inclusiveness in City Solicitations	Completed Online survey	Yes	No
Financial Forms	Attachment 1, Part 4 - Exhibit B - Cost Estimate	Yes	No
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Disclaimer Thank you for your interest in our bid opportunities. Please carefully review all specifications and requirements. Failure to strictly comply with any specification or requirement may result in your bid’s disqualification.