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Basic Information

Reference Number

0000338491

Issuing Organization

Douglas County Engineering

Owner Organization

Douglas County Engineering

Project Type

ITB - Invitation to Bid (Formal)

Project Number

CI 2024-003

Title

2024 ASPHALT OVERLAY PROJECT

Source ID

PU.AG.USA.2489.C13326876

Details

Location

United States, Colorado, Douglas County

Job Location

DOUGLAS COUNTY, COLORADO

Piggyback Contract

Description

Separate sealed bids for 2024 Asphalt Overlay Project, CI 2024-003 will be received by the Owner, Douglas County Government, Department of Public Works Engineering, Philip S. Miller Building, 100 Third Street, Suite 220, Castle Rock, CO 80104, until Tuesday, January 23, 2024, at 3:00 p.m. This project consists of placement of hot mix asphalt overlays at various locations throughout Douglas County. Bid items include removal of asphalt mat, hot mix asphalt paving, adjustment of manholes and water valve boxes, replacement of pavement markings, and erosion control.

The Contract Documents will be available after 10:00 a.m. on Monday, January 1, 2024, through Rocky Mountain E-Purchasing System Website (www.rockymountainbidsystem.com) or they may be obtained at the above address. Electronic versions of the Plans obtained by any other means than as described above may not be complete or accurate, and it is the Bidder’s responsibility to obtain a complete set of the Project Plans and Specifications. Douglas County will not be held responsible for misinformation received from private plan rooms.

A pre-bid conference will be held at 11:00 a.m. on Wednesday, January 10, 2024, at the Department of Public Works Engineering, Philip S. Miller Building, 100 Third Street, Suite 220, Castle Rock, CO 80104. All questions are due to Project Engineer by 5:00 p.m. on Tuesday, January 16, 2024. The Bid Opening will be conducted at 3:00 p.m. on Tuesday, January 23, 2024, at the same address.

The Project includes the following major items and approximate quantities:

70,866 tons hot mix asphalt overlays

Prior to submitting a Bid Proposal, Bidders shall have received prequalification status (active status) with the Colorado Department of Transportation to bid on individual projects of the size and kind of work as set forth herein.
Any questions on the bidding process shall be directed to Keith Burke, Project Engineer at 303.660.7490.

Plan holder information, can be found on the Rocky Mountain E-Purchasing System Website.

NEWS-PRESS
First Publication: December 28, 2023
Second Publication: December 28, 2023
Account Number: 2734

Dates

Publication

01/02/2024 01:59 PM MST

Question Acceptance Deadline

01/16/2024 05:00 PM MST

Questions are submitted online

Yes

Closing Date

01/23/2024 03:00 PM MST

Prebid Conference

01/10/2024 11:00 AM MST

Contact Information

Joanna Miller

303.814.4338

jemiller@douglas.co.us

Keith Burke

3036607490

kburke@douglas.co.us

Required Acknowledgement

BIDDER ACKNOWLEDGEMENT

BY SUBMITTING THE BID PROPOSAL, THE BIDDER ACKNOWLEDGES THAT FAILURE TO PRODUCE DOCUMENTED EVIDENCE VERIFYING THAT PRIOR TO THE ACTUAL BID OPENING, THE BIDDER IS PREQUALIFIED BY THE COLORADO DEPARTMENT OF TRANSPORTATION (CDOT) (ACTIVE STATUS) TO BID ON INDIVIDUAL PROJECTS OF THIS SIZE AND KIND OF WORK AS SET FORTH IN THE CONTRACT DOCUMENTS, WILL DISQUALIFY THE BIDDER FROM BEING ELIGIBLE FOR AN AWARD OF THIS CONTRACT. ADDITIONALLY, BY SUBMITTING A BID, THE BIDDER ACKNOWLEDGES THIS IS A COMPLETION DATE CONTRACT AND THE COMPLETION DATE WILL BE ESTABLISHED IN THE NOTICE TO PROCEED.

Buyer Preferences, Guidelines & Requirements

General Requirements

- Bidder Prequalification/Preregistration Required

- Bid Deposit Required

- Insurance Required

- Warranty Information Required

Bonding Requirements

- Bid Bond

5 %

- Performance Bond

100 %

- Payment Bond

100 %

Pre-Bidding Events

Event Type

Prebid Conference

Attendance

Recommended

Event date

01/10/2024 11:00 AM MST

Location

Phillip S. Miller Building, 100 Third Street, 2nd Floor, Castle Rock, CO 80104

Event Note

Pre-Bid Conference – Bidders are strongly encouraged to attend the Pre-Bid Conference scheduled for 11:00 A.M. on WEDNESDAY, JANUARY 10, 2024. The purpose of the Pre-Bid Conference is to allow Bidders an opportunity to ask questions and seek clarification on any issues they may have concerning the Project.

Pre-Bid Conference Agenda and Minutes will not be considered part of the Contract Documents.
The Pre-Bid Conference will be held at:

Douglas County Government
Department of Public Works
Philip S. Miller Building
100 Third Street, Suite 220
Castle Rock, CO 80104

And via Microsoft Teams.
See more

Bid Submission Process

Bid Submission Type

Electronic Bid Submission

Pricing

Item Based

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Bid Documents	Documents defining the proposal	No	No
No entries

Additional Bidding Instructions

BID DOCUMENTS
FOR CONSTRUCTION OF
2024 ASPHALT OVERLAY PROJECT
DOUGLAS COUNTY PROJECT NUMBER CI 2024-003
SEALED BID REQUIREMENTS
NOTE: Bid Documents, including the Bid Proposal, the Bid Guaranty, the Project Addenda, the Statement of Bidder's Qualifications and the Non-Collusion Affidavit shall be submitted electronically at the Rocky Mountain E-Purchasing System website (www.bidnetdirect.com//douglas-county-engineering). Required Attachment Submittals shall be clearly labeled with the words:

2024 ASPHALT OVERLAY PROJECT, DOUGLAS COUNTY PROJECT NUMBER CI 2024-003
DOUGLAS COUNTY, COLORADO
DEPARTMENT OF PUBLIC WORKS
ENGINEERING DIVISION

If the BID BOND submitted is determined to be non-conforming after the Bid has been read, then that Bid will be determined to be non-conforming and will be rejected.