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Basic Information

Reference Number

0000354875

Issuing Organization

Douglas County Government

Owner Organization

Douglas County Government

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

#021-24

Title

Ballot Printing Services

Source ID

PU.AG.USA.1469.C2678601

Details

Location

United States, Colorado, Douglas County

Delivery Point

Castle Rock, Colorado 80109

Purchase Type

Term: 01/01/2025 12:00 AM MST - 12/31/2025 11:59 PM MST
Option: with four (4) one-year extension options

Piggyback Contract

Description

The Elections Division of the Clerk and Recorder’s Office of Douglas County Government, hereinafter referred to as the County, respectfully requests proposals from responsible, highly-qualified companies for services related to the preparation and printing of election ballots and other ballot materials, as specified. The Elections Division maintains voter data in the Statewide Voter Registration System (SCORE) and produces ballots from a separate system provided by Clear Ballot, Inc. The successful Contractor will be required to work with files from both interfaces.

The County’s intent is to award to only one (1) company for services related to the preparation and printing of Mail Ballot packets for approximately 300,000 voters, and printing and mailing of the Tax Payor Bill or Rights (TABOR) booklet to approximately 140,000 households; however, the results of this RFP do not obligate the County in any manner. The proposal responses, fees, reference checks, and past experience will be considered in the evaluation process.

Dates

Publication

06/07/2024 03:55 PM MDT

Question Acceptance Deadline

06/17/2024 05:00 PM MDT

Questions are submitted online

Yes

Closing Date

07/15/2024 04:00 PM MDT

Contact Information

Carolyn Riggs

303-660-7434

criggs@douglas.co.us

Buyer Preferences, Guidelines & Requirements

General Requirements

- FOB Destination

- Insurance Required

- Local Service Required

- Samples Required

Award Requirements

- All or None Award

Bid Submission Process

Bid Submission Type

Electronic Bid Submission

Pricing

Item Based

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Bid Documents	Documents defining the proposal	No	No
No entries

Additional Bidding Instructions

Proposals shall be received ELECTRONICALLY ONLY through the Rocky Mountain E-Purchasing/BidNet System website at (www.bidnetdirect.com/colorado/douglas-county-government). All proposal responses should consist of one (1) PDF document with the respondents name as the first word in the document name. It is the sole responsibility of the respondent to ensure that their proposal response is received on time. Proposals will not be considered which are received after the time stated.

Douglas County officially distributes solicitation documents through the Rocky Mountain E-Purchasing System only. Copies of solicitations obtained from other sources are not considered official copies and the County cannot attest to their accuracy. All BidNet website/system questions must be addressed with BidNet Vendor Support at 800-835-4603, option 2.

Douglas County Government reserves the right to reject any or all proposals, to waive formalities, informalities, or irregularities contained in a said proposal and furthermore, to award a contract for items herein, either in whole or in part, if it is deemed to be in the best interest of the County to do so. Additionally, we reserve the right to negotiate optional items and/or services with the successful respondent.