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Basic Information

Reference Number

0000373797

Issuing Organization

Douglas County Government

Owner Organization

Douglas County Government

Project Type

IFB - Invitation for Bid (Formal)

Project Number

#008-25

Title

Fairgrounds Deck & Shade Structure Project

Source ID

PU.AG.USA.1469.C2678601

Details

Location

United States, Colorado, Douglas County

Job Location

Castle Rock, Colorado 80104

Piggyback Contract

Description

The Department of Facilities, Fleet and Emergency Support Services of Douglas County Government, hereinafter referred to as the County, respectfully requests bids from responsible and highly-qualified contractors for the provision of all planning, design, engineering, permitting, mobilization, materials, labor, and construction/installation, bonding, and insurance needed for the successful completion of a Deck and Shade Structure at the Douglas County Fairgrounds.

This is a stand-alone deck project to be built adjacent to the Outdoor Rodeo Arena. This deck will need to be built alongside an existing grandstand structure as it will be accessed by patrons only through the existing grandstands. This deck will be used during rodeos, concerts, and other events as a premium seating space with an expected capacity of forty (40) persons. The preliminary drawings and measurements are attached and included herein as Exhibit “D”. The deck material will be composite with hidden fasteners. The railing and roof will both be aluminum. All colors will be decided during the planning phase with the successful bidder.

The Douglas County Fairgrounds is located at 500 Fairgrounds Drive, Castle Rock, Colorado 80104. This project must be completed, without any safety or use restrictions, no-later-than June 20, 2025.

Dates

Publication

01/21/2025 01:44 PM MST

Question Acceptance Deadline

02/04/2025 05:00 PM MST

Questions are submitted online

Yes

Closing Date

02/18/2025 03:00 PM MST

Onsite Visit

01/29/2025 11:00 AM MST

Contact Information

Carolyn Riggs

303-660-7434

criggs@douglas.co.us

Buyer Preferences, Guidelines & Requirements

General Requirements

- Contractors License Required

- FOB Destination

- Installation Required

- Insurance Required

- License Required

- Local Service Required

- Onsite Maintenance Required

- Payment by Credit Card

- Warranty Information Required

Bonding Requirements

- Bid Bond

5 %

Pre-Bidding Events

Event Type

Onsite Visit

Attendance

Mandatory

Event date

01/29/2025 11:00 AM MST

Location

Douglas County Fairgrounds, 500 Fairgrounds Drive, Castle Rock, Colorado 80104

Event Note

ON WEDNESDAY, JANUARY 29, 2025 @ 11:00 A.M., THERE WILL BE A MANDATORY SITE VISIT RELATED TO THIS PROJECT. THE MANDATORY SITE VISIT WILL ALLOW ALL POTENTIAL BIDDERS THE OPPORTUNITY TO VIEW THE WORK SITE LOCATION AND DISCUSS THE PROJECT DETAILS. THE MANDATORY SITE VISIT WILL MEET IN THE FAIRGROUNDS PARKING LOT, 500 FAIRGROUNDS DRIVE, CASTLE ROCK, COLORADO 80104 - TO THE LEFT AS YOU PULL INTO THE AREA FROM THE MAIN ENTRANCE OFF OF PLUM CREEK BOULEVARD.
ONLY THOSE PROSPECTIVE BIDDERS ATTENDING THE MANDATORY SITE VISIT WILL BE ALLOWED TO SUBMIT A BID ON THIS PROJECT. (please bring a business card, as sign-in sheets will not be passed around)

See more

Bid Submission Process

Bid Submission Type

Electronic Bid Submission

Pricing

In attached document

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Bid Documents	Documents defining the proposal	Yes	No
No entries

Additional Bidding Instructions

Bids shall be received ELECTRONICALLY ONLY through the Rocky Mountain E-Purchasing/BidNet System website at (www.bidnetdirect.com/colorado/douglas-county-government). All bid responses should consist of one (1) PDF document with the bidders name as the first word in the document name. It is the sole responsibility of the bidder to see that their bid response is received on time. Bids will not be considered which are received after the time stated.

Douglas County officially distributes solicitation documents through the Rocky Mountain E-Purchasing System only. Copies of solicitations obtained from other sources are not considered official copies and the County cannot attest to their accuracy. All BidNet website/system questions must be addressed with BidNet Vendor Support at 800-835-4603, option 2.

Douglas County Government reserves the right to reject any or all bids, to waive formalities, informalities, or irregularities contained in a said bid and furthermore, to award a contract for items herein, either in whole or in part, if it is deemed to be in the best interest of the County to do so. Additionally, we reserve the right to negotiate optional items and/or services with the successful bidder.