17-019 - Agenda Management System (Software As a Solution)

El Paso County, Colorado Information Technologies Division is desiring to acquire a user-friendly Agenda Management system that meets the requirements of the Clerk to the Board. Providing the Clerk to the Board with an intuitive solution and strong administrative tools will allow them to better support their user base and improve business processes. By implementing an updated and modernized Agenda Management system, the COUNTY will improve business operations and eliminate redundant technologies.
The COUNTY desires a hosted (Software-as-a-Service) agenda management solution. The system should allow the submission of agenda items for regular meetings held by the Board of County Commissioners. The system must provide County Clerks with the ability to track, modify and monitor the progress of agenda items for specific meeting dates. This system must provide automated workflow and allow the assembly of documents into a single cohesive agenda package for distribution to reviewers. In addition, the system should provide tools to prepare weekly agenda packages for distribution via printed document packages, e-publishing of final agendas and the posting of meeting minutes.