19-058 - Benefits Consulting Services

El Paso County Contracts and Procurement Division is seeking proposals from responsible and qualified firms to provide Benefits Consulting Services for its employee benefit plans for the El Paso County Financial Services Department, Employee Benefits Division (hereinafter referred to as “County”). It is the intent of this RFP to have the successful contractor enter into a Services Contract with the County.
      The County’s goal is to provide a variety of high quality yet affordable benefit programs for employees, dependents and retirees. The County is governed by the Board of County Commissioners with a number of elected positions and/or administrative departments reporting to the Board. The County has a self-insurance fund managed by its Health Plan Trust Fund Board. The professional benefits staff sets the agenda and facilitates the County’s Trust Fund Board meetings, which the benefit consultant(s) would attend as needed to present the financial status of the benefits plans.
       Financial reporting on the self-insured plans requires reporting data. The County maintains the payroll systems and human resources management and/or benefit systems through JD Edwards (JDE) enterprise resource planning software system.   
       El Paso County has about 2,800 active employees and approximately 400 enrolled pre-Medicare eligible and 420 enrolled Medicare eligible retirees. It should be noted that the majority of active employees are enrolled in the County’s benefit plan; however, actual enrollment varies by type of plan. Average age for the County’s popula­tion is 44.9 years. It is estimated that the County has a turnover rate of 5% to 7% annually.