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Basic Information

Reference Number

0000367455

Issuing Organization

Harrison School District Two

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

24-503

Title

Request for Proposal (RFP) for Copiers

Source ID

PU.AG.USA.1102845.C17840176

Details

Location

United States, Colorado, El Paso County

Delivery Point

1060 Harrison Road, Colorado Springs, CO, USA 1060 Harrison Road
Colorado Springs, Colorado
United States 80905

Purchase Type

Duration: 3 years

Piggyback Contract

Description

New copiers need to have the following requirements:

B&W – 80 pages per minute
Color – 55 pages per minute
B&W and color scanning.
Scanner must be able to scan in color
Integration with Papercut / eGoldFax
Badge reader compatible with our District ID badges
Monthly duty cycle of 300,000 pages per month
Ethernet connectivity
Duplex scanning, copying, and printing
Stapling
Must be able to scan

New Desktop printers should have the following requirements

Monthly duty cycle of 250,000 pages per month
Ethernet connectivity
Duplex capability

Laser – no inkjets

Dates

Publication

11/01/2024 12:07 PM MDT

Question Acceptance Deadline

11/18/2024 12:00 AM MST

Questions are submitted online

Closing Date

11/29/2024 02:00 PM MST

Contact Information

Diane Harris

719-579-2034

diharris@hsd2.org

Buyer Preferences, Guidelines & Requirements

General Requirements

- Certification/Training

- Employee Background Checks Required

- Installation Required

- Insurance Required

- Local Service Required

- Onsite Maintenance Required

- Training Required

Award Requirements

- All or None Award

Bid Submission Process

Bid Submission Type

Electronic or Physical Bid Submission

Pricing

In attached document

Bid Questions

Question Name	Question Description	Mandatory
Business Description	Briefly describe your Business.	No
Certification	Beyond the scope of this project, what other certifications does your company possess?	No
Certification	Outside of the scope of certification requirements of this soliciation, does your company posess other pertitant certifications? Please list.	No
Comments	Any Comments?	No
Compliance	Is your company registered and or certify that our company is in complaince with the E-verify federal program under direction of the Department of Homeland Security?	No
Conflicts	Are there any potential or perceived conflicts of interest with respect to this contract?	No
Contract Award History	Has your firm ever had a contract terminated?	No
Delivery/Start Date	What is your best or earliest possible delivery/start date?	No
Employee Certification	Does your company ensure that all employees/contractors/sub-contracts are certified for their applicable trade?	No
Federal Guidelines	Has your company adhered to requirements set forth by the Davis-Bacon Act in previous projects?	No
Legal	Has your company been involved in any litigation in the past 5 years?	No
Legal Compliance	Has your company been found in violation of any local, State, or Federal laws?	No
Maintenance Guaranty	How long is your company's maintenance guaranty?	No
Minimum Order	Describe any minimum order requirement?	No
Payment Terms/Discount	What, if any, discounts do you offer if paid within a certain timeframe?	No
Piggyback Purchases	Would you be willing to extend the same pricing to other entities that wish to purchase cooperatively from this contract?	No
Pricing Guarantee	How long are the prices you're quoting good for?	No
Pricing Guarantee	What is your company's pricing guarantee?	No
Products	Does your company use recycled products?	No
Project History	Has your company been involved in any projects that followed Federal guidelines?	No
Project History	Has your company completed all projects within the last 5 years within the project timeline?	No
Qualifications	In what state(s) is your firm legally qualified to do business?	No
Safety	Explain your Firm's safety record for the past five (5) years?	No
Safety	Has your company provided construction safety and health courses within the past 5 years?	No
Similar Contracts	How many similar contracts has your company done?	No
Similar Projects	How many similar projects has your company completed? Please explain.	No
Special Condition	Any special condition we should know about?	No
Subcontractors	Do you intend to sub-contract all or part of this work to another entity?	No
Tax Payment	Is your company up-to-date on all applicable local, State, and Federal tax payments?	No
Timeliness	Has your company adhered to all project schedules and deadlines in the past?	No
US Citizenship	Are all employees involved in the performance of this contract legal US citizens (or do they hold a valid visa or legal resident alien status)?	No
Value Add	Does your company offer value-added services beyond the scope of work requested? Please explain.	No
Value Add Services	Does your company offer other value added services outside the scope of work requested? Please explain	No
Warranty	What kind of warranty is included, if any?	No

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Bid Documents	Documents defining the proposal	Yes	No
No entries

Additional Bidding Instructions

Pricing:

Keep pricing separated between large copies and desktop printers (maintenance, devise costs, etc)