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Basic Information

Reference Number

0000305225

Issuing Organization

Town of Berthoud

Owner Organization

Town Of Berthoud

Solicitation Type

RFQ - Request for Quote (Informal)

Solicitation Number

MTF M5445

Title

Town of Berthoud Facility HVAC maintenance

Source ID

PU.AG.USA.1911.C2691201

Details

Location

United States, Colorado, Larimer County

Delivery Point

Berthoud Recreation Center/Town Hall

Purchase Type

One Time Only- Delivery Date:12/20/2022

Piggyback Contract

Description

The Town of Berthoud, Colorado will receive quotes for the Berthoud Recreation Center and Town Hall HVAC Maintenance. Quotes must be received by email to the Director of Recreation and Cultural Services, Amanda Gustafson at agustafson@berthoudorg.com, by 3:00 p.m. MST on December 20, 2022.

The work generally will consist of but not limited to:

A preventative maintenance plan or program that provides a routine inspection and maintenance of HVAC units.
Annual belt changes.
Quarterly filter changes.
Annual power washing of condenser coils.
Service on seven VAV’s.
Service on all unit heaters.
Replacement of limestone filter for two water heaters.
On call maintenance should any units fail.

Pricing will need to include an annual and bi-annual plan focusing on spring and fall startup as well as labor rates, service rates and an estimated response time to provide such service.

A voluntary walkthrough will be held on December 14, 2022, at 11:00 A.M. at the following location:

First Location:
Berthoud Recreation Center at Waggener Farm Park
1000 N Berthoud Parkway
Berthoud, Colorado 80513

Second Location
Town Hall
807 Mountain Ave
Berthoud, Colorado 80513

The walkthrough will provide interested parties the opportunity to observe the equipment and spaces in which equipment is housed in.

If necessary or as appropriate, any questions received will be answered in full and sent to the current bidders list.

A full list of equipment is listed in Exhibit A for the Recreation Center and Exhibit B for Town Hall.

If you have questions about the process, please contact the Director of Recreation and Cultural Services, Amanda Gustafson at agustafson@berthoud.org.

For additional information, please contact Amanda Gustafson at (970) 344-5619

The Director of Recreation and Cultural Services will receive, date, and time stamp all quotes. No quotes will be considered which have not been received by the deadline set forth above. The Town is not responsible for delays occasioned by the means of delivery employed by the bidder.

The Town of Berthoud does not discriminate on the basis of race, color, national origin, sex, religion, age, or disability in the provision of services. For disabled persons needing reasonable accommodations to attend or participate in a Town service, program, or activity, call Amanda Gustafson at (970) 344-5619 or Christian Samora at (970) 344-5800 as far in advance as possible. ADA access is available at the main entrance to Town Hall and the Berthoud Recreation Center.

Dates

Publication

12/06/2022 02:52 PM MST

Question Acceptance Deadline

12/16/2022 05:00 PM MST

Questions are submitted online

Yes

Closing Date

12/20/2022 03:00 PM MST

Contact Information

Jeremy Olinger

9703445824

jolinger@berthoud.org

Buyer Preferences, Guidelines & Requirements

General Requirements

- Contractors License Required

- Insurance Required

- License Required

- Warranty Information Required

Award Requirements

- All or None Award

Bid Submission Process

Bid Submission Type

Electronic Bid Submission

Pricing

In attached document

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Bid Documents	Documents defining the proposal	Yes	No
No entries