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Basic Information

Reference Number

0000374800

Issuing Organization

Town of Cedaredge

Owner Organization

Town of Cedaredge

Solicitation Type

RFQ - Request for Qualifications (Formal)

Solicitation Number

2025-02

Title

Professional Services/Asset Management

Source ID

PU.AG.USA.2558123.C18571126

Details

Location

United States, Colorado, Delta County

Piggyback Contract

Description

The Town of Cedaredge seeks a qualified and experienced firm to provide the following professional services on an as-needed basis:

Asset Management Planning
- Phase 1 (Inventory). Prepare an inventory of water, wastewater and road infrastructure in 2025. Water is specific to infrastructure within town limits - initially excluding the water system on Grand Mesa (later phase). This work should include verifying data points (geocode) and existing conditions. Once data is collected, create a GIS database and base level maps in preparation for Phase 2. Phase 1 must be completed by September 1, 2025, so that recommendations can be considered for the 2026 Town budget.
- Phase 2 (Asset Management Plan). Based on Phase 1 findings and input from Town staff, provide options to the Board of Trustees on developing an Asset Management Plan. Based on Board direction, work with Town staff to develop a monitoring plan as well as a capital improvement and/or maintenance plan with cost estimates. This phase could include assistance with setting up an online program with a 3rd party vendor.
- Phase 3 (additional facilities). Building on work from prior phases, there is potential for the selected contractor to continue development of the GIS database and mapping of additional Town owned assets e.g. water systems on the Mesa for potable and irrigation water, buildings, parks, golf course, etc.

Dates

Publication

01/30/2025 08:44 AM MST

Bid Intent

Not Available

Questions are submitted online

Closing Date

02/17/2025 03:00 PM MST

Contact Information

Carl Holm

970-856-5012 ext. 120

cholm@cedaredgecolorado.com

David Torgler

970-856-3123 ext. 112

dtorgler@cedaredgecolorado.com

Bid Submission Process

Bid Submission Type

Electronic or Physical Bid Submission

Pricing

No Pricing

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Bid Documents	Documents defining the proposal	Yes	No
No entries

Additional Bidding Instructions

Submittals shall include:

Qualifications, including licenses and certifications of principal employees to be assigned to the Town and required to perform the services identified above.
Hourly rates for all personnel and all applicable reimbursement rates/costs.
Experience providing these professional services to Colorado Local Government.
Examples of related Local Government projects in Colorado.

The Town of Cedaredge seeks a firm with appropriate license(s), certification(s) and experience that will provide the best value and fit the needs of Cedaredge. Cedaredge reserves the right to request clarification of information submitted and to request additional information for any submittal. The Town reserves the right to reject all submittals, or to reject any submittal in part or in whole, and to award a contract to the most responsive and responsible firm as deemed in the best interest in the Town. Further, the right is reserved to waive any formalities or informalities contained in the submittals, to extend the deadline for the receipt of submittals, and to negotiate with one or more firms regarding desired modifications in the proposed work.

For more information regarding this RFQ and specific services requested, please contact Town Administrator David Torgler at dtorgler@cedaredgecolorado.com or at 970-856-3123 ext. 112. Any requests for clarification or additional information deemed necessary by any respondent to present a proper submittal shall be submitted in writing to Mr. David Torgler at dtorgler@cedaredgecolorado.com, referencing this RFQ. Written requests for information must be received a minimum of two (2) days prior to the submission date (2/13/2025). Any request received after the above stated deadline will not be considered. All requests received prior to the above deadline will be responded to in writing by the Town in the form of an addendum addressed to all prospective respondents.

Submittals may be delivered to:
Town of Cedaredge
235 W. Main Street
P.O. Box 398
Cedaredge, CO 81413
Attn: Town Clerk

Submittals may also be emailed, with the subject line stating “Project 2025-02; Professional Services/Asset Management – Town of Cedaredge” to: dtorgler@cedaredgecolorado.com AND townclerk@cedaredgecolorado.com.

Disclaimer Thank you for your interest in our bid opportunities and we welcome you to submit a response. Please be sure to review and comply with all specifications and requirements.