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Basic Information

Reference Number

0000342287

Issuing Organization

University of Wyoming

Owner Organization

UWIT

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

KLW-2024-04

Title

Classroom Building Audio Visual Technology Refresh

Source ID

PU.AC.USA.1966548.C12979426

Details

Location

United States, Wyoming, Albany County

Delivery Point

As stated in RFP.

Purchase Type

Duration: 1 year

Piggyback Contract

Description

The University of Wyoming (the “University”) is soliciting proposals from professional and qualified Suppliers (“Suppliers”), through this Request for Proposals (RFP), for the purchase of equipment and installation services to upgrade the audio-visual technology in the University of Wyoming’s Classroom Building during the Summer of 2024.

Dates

Publication

02/07/2024 03:17 PM MST

Bid Intent

Optional

Bid Intent Deadline

03/05/2024 02:00 PM MST

Question Acceptance Deadline

02/22/2024 02:00 PM MST

Questions are submitted online

Yes

Closing Date

03/07/2024 02:00 PM MST

Job-Walk Visit

02/19/2024 09:00 AM MST

Contact Information

Kelly Lynne Wooden

(307) 766-5546

kwooden@uwyo.edu

Pre-Bidding Events

Event Type

Job-Walk Visit

Attendance

Mandatory

Event date

02/19/2024 09:00 AM MST

Location

University of Wyoming Classroom Building

Event Note

Suppliers planning to submit proposals are REQUIRED to be represented at a pre-proposal site walk through meeting for this RFP. The MANDATORY site walk through for this project will occur on Monday, February 19, 2024, at 9:00 am (MST).

In order to attend this mandatory site visit, Suppliers MUST RSVP by emailing BOTH Jon Babcock and Kelly Wooden at: jon.babcock@uwyo.edu and kwooden@uwyo.edu no later than 24 hours prior to the start of the walk through and provide the name(s), email(s), phone number(s) and title(s) of those who will be in attendance. Individuals not registered to attend the site visits will not be permitted.

Any costs associated with attending this walk-through shall be the full responsibility of the Supplier. Additionally, to limit group sizes Supplier attendees should be limited to only staff necessary to bid on the project. Questions regarding walk through should be emailed to both Jon Babcock and Kelly Wooden at: jon.babcock@uwyo.edu and kwooden@uwyo.edu

The MANDATORY site walk through will begin at the Classroom Building main office (Room 204) located on the East side of the main level promptly at 9:00am (MST).

                  UW Classroom Building
                  GOOGLE MAP LINK: https://maps.app.goo.gl/vANJFRs9cvwhs38U8
                  1000 E. University Ave.
                  Laramie, WY 82071
                  Ph: 307-766-5776 (Jon Babcock)

See more

Bid Submission Process

Bid Submission Type

Electronic Bid Submission

Pricing

In attached document

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Bid Documents	Documents defining the proposal	Yes	No
No entries

Additional Bidding Instructions

Questions regarding this RFP must be in writing and be directed to the University via the BidNet platform any time after the issuance of this RFP through and including 2:00 p.m. MST on Thursday, February 22, 2024. Questions received after the date/time and/or not submitted electronically through the BidNet platform may not be addressed. Each question submitted, as well as the University’s response thereto, shall be provided in a questions and answers document/addendum via www.bidnetdirect.com. Note: Every question must be submitted individually. Multiple questions per entry may not be answered.

The University will only accept and consider electronically submitted proposals from Suppliers, which must be submitted and received in the www.bidnetdirect.com electronic solicitation portal on or before 2:00 p.m. MST on Thursday, March 7, 2024, at which time the submission portal will close and no further submissions be allowed or considered. It is the sole responsibility of the Supplier to see that the response to the RFP is submitted through the BidNet portal by the submission deadline. Responses received after this date and time or outside of BidNet will be deemed non-responsive.

Sales Prohibited/Conflict of Interest: No officer, employee, or member of the University, shall have a financial interest in the sale to the University of any real or personal property, equipment, material, supplies or services where such officer or employee exercises directly or indirectly any decision-making authority concerning such sale or any supervisory authority over the services to be rendered. This rule also applies to subcontracts with the University. Soliciting or accepting any gift, gratuity favor, entertainment, kickback, or any items of monetary value from any person who has or is seeking to do business with the University is prohibited.

Contact with University personnel regarding this solicitation, other than inquiries to the specific Procurement Agent noted below may be grounds for elimination from the selection process.

Collusive or sham proposals: Any proposal deemed to be collusive, or a sham proposal will be rejected and reported to authorities as such. Your authorized signature on this proposal assures that such proposal is genuine and is not a collusive or sham proposal. The University reserves the right to reject any and all proposals and to waive any irregularities or informalities.