Purpose and Objectives: The intent of this Sources Sought Notice is to identify potential businesses, especially any Small Businesses, Service Disabled Veteran Owned Small Businesses (SDVOSB) or Veteran Owned Small Businesses (VOSB) offerors capable of providing a Telemetry System Upgrade/Replacement for the VAMC Wilmington, DE as listed in the below Statement of Work utilizing NAICS Code 339112. Responses to this Sources Sought Notice should demonstrate the firm's ability, capability and responsibility to provide the principal components of supplies/services listed in the information below. Responses should include the following information: Business name, address, Point of Contact, Service-Disabled Veteran Owned Small Business info and if they are a manufacturer of the items. All information is to be submitted via e-mail to ronald.kline@va.gov. Information provided will not be returned. All responses shall be in the English Language. Responses are due by 12:00 pm (EST) on Tuesday, May 25, 2021. No submissions will be accepted after this date and time. Questions can be submitted electronically to ronald.kline@va.gov. This is a Sources Sought Notice and submissions will be used for informational and planning purposes only. This notice does not constitute a formal Request for Quote (RFQ), nor is the government obligated to issue an RFQ. In addition, the Government does not intend to pay for any information provided under this notice. The Government is not obligated to notify respondents of the results of this survey either. Statement of Work for Philips Telemetry Upgrade/Replacement Wilmington VA Medical Center SCOPE OF WORK AND GENERAL SPECIFICATIONS FOR Philips patient monitoring upgrade/replacement for the Wilmington VA Medical Center (VAMC). Background The Wilmington VA Medical Center located at 1601 Kirkwood Highway, Wilmington DE, 19805, is requesting procurement of Philips s Telemetry transmitter to replace current equipment that is recalled with no estimated repair plan in our Med-Surgery Department. In addition to replacing critical patient monitoring transmitters, the facility is planning to upgrade existing Philips equipment that is past end of life. After all equipment is updated and upgraded the final procurement request is to deploy a centralized monitoring system that integrates telemetry and bedside monitors. This will allow the facility to have oversight over all patients connected to equipment which provides critical monitoring over Veterans and modernizing/standardizing the facility. Procurement of this equipment will be a facility-wide project involving the Intensive Care Unit (ICU), Emergency Department (ED), Isolation Room, Postanesthesia Care Unit (PACU), Dialysis, Ambulatory/Gastroenterology (GI), Operating Room (OR), IR Suite, and Med-Surgery Department. This will allow the facility to have oversight over all patients connected to equipment which provides critical monitoring over Veteran s and modernizing the facility. Project Scope Wilmington VAMC is planning to deploy a monitoring system that integrates telemetry and bedside monitors. This procurement would allow clinicians to share central stations, share equipment and data across the facility. Deployment of a MX40s - Patient Telemetry Monitoring System on the 4th floor to monitor ECG and SPo2. This is to replace the Nihon Koden system this recalled due to Arrhythmia recalls being inactive and delays in warnings. WVAMC is on a contingency plan due to this failure and the plan requires to print ALL level alarms or assign sitters. Due to COVID staffing is limited as the facility is supporting testing, deployments, and vaccination clinics. Along with the replacing current transmitters, the project plans for Dual Display Surveillance Stations. Plan is to utilize Touch Displays for Patient Waveforms and a Touch Display for Patient Data. Surveillance will display patients vital sign information. Then install remote displays off each primary display for visibility of patients at 4 other locations. Adding this system to the existing routed infrastructure for connection to the Philips Monitoring Network and install wireless coverage. Due to storage restrictions in the warehouse, the project will need to be completed in phases identified below. Specifications MedSurg: Remove current Nihon Koden System and replace with 35-Patient Telemetry Monitoring system to monitor ECG and SP02. Additional installation of wireless coverage will also need to be completed. Install 2 each dual display surveillance stations and deploy touch displays. 1 surveillance will display 18 patients and 1 will show 17 patients. Install remote displays off each primary display for visibility of patients at 4 other locations in the department. Add the system to the existing routed infrastructure for future connection to the network. Install 35 MX40s with SPo2 capabilities. ICU: Replace bedsides with MX series monitors. ED: Replace Bedsides with MX series monitors. Add 32 remote display to ED Surveillance Station using 2560 remoting solution. New EFP PC will be required. Rp5810 will be upgraded to PIC iX C and become spare hardware. Add a Central Monitoring Room that will monitor 57-Patients. Patients will be: 9 ICU Patients 10 Existing ED beds and additional 3 mobile patients (13 total) 35 Telemetry patients on the 4th Floor PACU: Upgrade existing System GI: Upgrade existing system. *Install any additional equipment not mentioned as detailed on Supply Table SUPPLIES TABLE Â Infrastructure & Spares 4th Floor ICU ED PACU & Iso Room Ambulatory/GI OR IR Suite Central Monitoring Room Dialysis TOTAL Â QTY QTY QTY QTY QTY QTY QTY QTY QTY QTY Â Server Hardware, New - Physical QTY - 1 Config. QTY -1 Physio, QTY - 1 Web 3 0 0 0 0 0 0 0 0 0 3 UPS 2 0 0 0 0 0 0 0 0 0 2 SQL Licenses - Using SES 30 0 0 0 0 0 0 0 0 0 30 EFP PC's w/DD Card 1 2 0 1 0 0 0 0 3 0 7 UPS for PC 1 2 0 0 0 0 0 0 3 0 6 PC rp5810 B to C Upgrades Using SES - (OS/SQL/App) 0 0 1 1 1 1 0 0 0 0 4 USB Recorder 1 2 0 0 0 0 0 0 3 0 6 24" Touch Display 1 4 0 0 0 0 0 0 6 0 11 SS Sectors - New (PRO & VIS) 2 35 0 0 0 0 0 0 0 0 37 OV Sectors - New 0 0 0 0 0 0 0 0 57 0 57 SS Sectors - Upgrade Existing ENT B to C 0 0 8 12 10 0 0 0 0 0 30 SS Sectors - Upgrade Existing Stand-Alone B to ENT C 0 0 0 0 0 28 0 0 0 0 28 MX40 2 35 0 3 0 0 0 0 0 0 40 MX40 Accessories Listed Below 2 35 0 3 0 0 0 0 0 0 40 CBL ECG 5 Lead Snaps, AAMI + SPo2, Tele 2 35 0 3 0 0 0 0 0 0 40 Reusable Clip Adult SPo2 Sensor 2 35 0 3 0 0 0 0 0 0 40 SPo2 9-Pin D-Sub Adapter cbl 1.1m (8-pin) 2 35 0 3 0 0 0 0 0 0 40 MX450 Advanced AL1 & J13 Options 0 0 0 9 0 10 0 0 0 0 19 MX450 Advanced AL1 & J J13 w/built in Recorder and Wireless 1.4 0 0 0 0 4 0 0 0 0 2 6 MX500 - Advanced AL1 & J13 Options 0 0 0 0 1 2 0 0 0 0 3 MX550 - Advanced AL1 & J13 Options 0 0 0 1 0 2 0 0 0 0 3 MX550 - Advanced AL1 & J13 Wireless 1 0 1 0 0 1 0 0 0 0 3 MX800 - Advanced AL2 & J13 Options 0 0 8 0 0 0 0 0 0 0 8 MX800 - PeriOp PL1 & J13 Options 0 0 0 0 0 2 4 1 0 0 7 MMX 4 0 9 10 5 17 4 1 0 2 52 E20 MMX Mount 0 0 0 10 5 14 0 0 0 0 29 Recorder Modules 0 0 0 0 1 0 0 0 0 0 1 NMT (TOF) Modules 0 0 0 0 0 0 4 1 0 0 5 Microstream ETC02 w/Dual IMP and Temp 2 0 9 2 5 8 0 1 0 2 29 Hemo Ext w/Dual IMP and Temp (No ETCo2) & C.O> 0 0 0 0 0 0 4 0 0 0 4 BIS Modules 0 0 0 0 0 0 4 1 0 0 5 Cardiac Out Module 0 0 2 0 0 Â Â 1 0 0 3 Monitor Supplies Standard 0 0 9 10 5 17 0 1 0 2 44 Monitor Supplies OR/Anesthesia 0 0 0 0 0 0 4 0 0 0 4 Care Area Package - ICU/ED 1 0 0 0 0 0 0 0 0 0 1 Care Area Package - OR/IR/PACU/GI 1 0 0 0 0 0 0 0 0 0 1 Care Area Package - 4th Floor 1 0 0 0 0 0 0 0 0 0 1 MATERIALS TABLE Supply Name Infrastructure & Spares 4th Floor ICU ED PACU & Iso Room Ambulatory/GI OR IR Suite Central Monitoring Room Dialysis TOTAL QTY QTY QTY QTY QTY QTY QTY QTY QTY QTY Â Rack - 36" 0 0 0 0 0 0 0 0 1 0 1 Displays - 23" PIIC 0 8 0 1 0 0 0 0 0 0 9 Display: 32" NEC, non-touch, 1920x1080 0 0 0 1 0 0 0 0 0 0 1 M-Series: Large Display, Flush Mount 0 0 0 1 0 0 0 0 0 0 1 2560: Remote Receiver 0 0 0 1 0 0 0 0 0 0 1 2560: Remote Sender 0 0 0 1 0 0 0 0 0 0 1 2560: Cable, VGA to HDMI Adapter 3 0 0 0 0 0 0 0 0 0 3 2560: Mirror Receiver Adapter Kit, Flush 0 8 0 1 0 0 0 0 0 0 9 Mounting Plate 0 8 0 1 0 0 0 0 0 0 9 2560: Multi-Video Mirror Receiver 0 8 0 1 0 0 0 0 0 0 9 2560: Multi-Video Mirror Sender 4 0 2 0 1 0 0 0 0 0 0 3 2560: Rack Console, 8 Port 1 0 0 0 0 0 0 0 0 0 1 Central Keyboard Sealed, Black 1 2 0 1 0 0 0 0 3 0 7 Central Mouse, Sealed, USB, Black 1 2 0 1 0 0 0 0 3 0 7 CPU Mounts, Undercounter Swivel 0 2 0 0 0 0 0 0 3 0 5 Wall Channel - 19" 0 4 0 0 0 0 0 0 0 0 4 wall Channel Seismic 37" 0 0 0 0 0 0 0 0 3 0 3 Display T Mount 4 0 0 0 0 0 0 0 0 0 4 Display T Mount Base 4 0 0 0 0 0 0 0 0 0 4 Display MountVHM w/7" Ext 0 0 0 0 0 0 0 0 6 0 6 Roll Stand: MX400-800, MP40-70, MP5 0 0 1 0 0 1 0 0 0 2 4 Bedside Mounting - VHM (MX800) w/DP 0 0 8 0 0 0 0 1 0 0 9 Bedside Mounting - VHM MX400-550 0 0 0 10 5 14 0 0 0 0 29 9" Down Post 0 0 0 10 5 14 0 0 0 0 29 Cable Hooks 0 0 0 10 5 14 0 0 0 0 29 Perseus: MP60/70, Side Mount, VHM 0 0 0 0 0 0 4 0 0 0 4 Drager Fabius Tiro Top Shelf Plate 0 0 0 0 0 2 0 0 0 0 2 ITS Wired Components (Switches/Routers) 0 14602 4057 3760 0 0 0 0 0 0 22419 ITS Coverage 10,0001 to 50k sq ft (APC/AP/SYNC) 0 14602 4057 3760 0 0 0 0 0 0 22419 Cable Package (No Oberon) 0 14602 4057 3760 0 0 0 0 0 0 22419 HW Network - Bedside Connections 1 0 8 10 5 17 4 0 0 0 45 Implementation & Education Philips to provide all technical support and implementation services Philips to provide all clinical support and clinical education Philips to provide follow-up clinical education services Delivery Location Attn: Thomas Hill Wilmington VA Medical Center 1601 Kirkwood Hwy Wilmington, DE 19805 Delivery Coordination Normal business hours for acceptance of deliveries are 8:00am-3:30pm, Monday thru Friday excluding Federal Holidays. Deliveries must be coordinated in advance with COR once a ship date is established. The COR, Biomedical Engineering and/or Logistics Representative shall be the only VA entity signing for freight received on this requirement. All items included in the requirement shall be shipped and delivered to site at same time. If deliveries must be broken into several shipments due to size, this must be coordinated in advance with the COR. Failure the coordinate shipment with COR, may result in failure to deliver on site and cause re-scheduling of delivery/freight at no charge to the government. The packing slip must include the VA-issued purchase order number Additional Charges There will be no additional charge for time spent at the site during, or after the normal hours of coverage awaiting the arrival of additional FSE and/or delivery of parts or installation. Packaging Waste management Contractor shall remove packaging materials and all shipping debris from site and dispose of at appropriate recycling facilities. Contractor shall collect and separate for disposal all paper, plastic, polystyrene, corrugated cardboard, packaging material in appropriate bins for recycling on site if available. Contract shall fold metal and plastic banding, flatten and place in designated areas for trash. Contracting Officer s Representative (COR) The identified COR for this acquisition is Name: Thomas Hill Phone Number: (302) 994-2511 ext 4322 Email: thomas.hill3@va.gov DISCLAIMER This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI. End of Document
