This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services and FAR 13.106-1 (b) Soliciting from a single source.
This announcement constitutes the only solicitation. A written solicitation document will not be issued.
This solicitation is a request for quotations (RFQ). Provisions and clauses incorporated are those in effect through Federal Acquisition Circular 2024-5. It is the responsibility of the contractor to be familiar with the applicable provisions and clauses. The provisions and clauses may be accessed in full text at https:/www.acquisition.gov/far/.
The associated North American Industrial Classification System (NAICS) code for this procurement is 518210, with a small business size standard of $40M.
CSOSA is issuing this combined synopsis/solicitation for the procurement of annual support and maintenance for AccuCare EHR; BSAP / Adult System (with decision Support, Chart Management and Custom Forms). The contract for this requirement will be for commercial supplies for which the Government intends to solicit and negotiate with only one source. The sole source justification for this acquisition is included as Attachment 1 to this combined synopsis solicitation posting. Interested persons may identify their interest and capability to respond to future similar requirements. However, this notice is not intended to be a request for competitive quotes from any source other than Orion Healthcare Technology, Inc. A determination by the Government not to compete this requirement was made and is entirely within the discretion of the Government. Any information received in response to this combined synopsis/solicitation notice will be considered solely for the purpose of future requirements in determining whether to conduct a competitive procurement. The Government will not pay for information submitted in the response to this notice. The proposed contract will have a base license/subscription coverage period that is one-year in length, and will include three, one-year option periods.
It is intended to award a single Purchase Order as a resulting from this combined synopsis/solicitation with the following CLIN structure:
CLIN 0001
Qty 1 Each Annual Support and Maintenance for AccuCare EHR; BSAP / Adult System (with decision Support, Chart Management and Custom Forms)
CLIN 0002
Qty 1 Each Annual Support and Maintenance for Medication Management w/ E-Prescribe
CLIN 0003
Qty 1 Each Annual Support and Maintenance for Medication Management w/out E-Prescribe
CLIN 1001
Qty 1 Each Annual Support and Maintenance for AccuCare EHR; BSAP / Adult System (with decision Support, Chart Management and Custom Forms)
CLIN 1002
Qty 1 Each Annual Support and Maintenance for Medication Management w/ E-Prescribe
CLIN 1003
Qty 1 Each Annual Support and Maintenance for Medication Management w/out E-Prescribe
CLIN 2001
Qty 1 Each Annual Support and Maintenance for AccuCare EHR; BSAP / Adult System (with decision Support, Chart Management and Custom Forms)
CLIN 2002
Qty 1 Each Annual Support and Maintenance for Medication Management w/ E-Prescribe
CLIN 2003
Qty 1 Each Annual Support and Maintenance for Medication Management w/out E-Prescribe
CLIN 3001
Qty 1 Each Annual Support and Maintenance for AccuCare EHR; BSAP / Adult System (with decision Support, Chart Management and Custom Forms)
CLIN 3002
Qty 1 Each Annual Support and Maintenance for Medication Management w/ E-Prescribe
CLIN 3003
Qty 1 Each Annual Support and Maintenance for Medication Management w/out E-Prescribe
Period of Performance is as follows:
Base: September 30, 2024 – September 29, 2025
Option 1: September 30, 2025 – September 29, 2026
Option 2: September 30, 2026 – September 29, 2027
Option 3: September 30, 2027 – September 29, 2028
ADDENDA TO FAR 52.212-1, Instructions to Offerors – Commercial Products and Commercial Services (Sep 2023)
The terms and conditions for the following provisions are hereby incorporated into this solicitation as an addenda to FAR clause 52.212-1.
(1) FAR 52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998)
This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a clause may be accessed electronically at this/these address(es): www.acquisition.gov
(2) FAR 52.212-1 Instructions to Offerors – Commercial Products and Commercial Services (Sep 2023)
(3) FAR 52.217-5 Evaluation of Options (July 1990)
(4) FAR 52.212-3 Offeror Representations and Certifications – Commercial Products and Commercial Services (May 2024)
(5) FAR 52.212-3, Offeror Representations and Certifications, Complete, as appropriate. As stated in the provision, the Offeror shall complete only paragraph (b) of the provision if the Offeror has completed the annual representations and certification electronically in the System for Award Management (SAM) accessed through https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (v)) of the provision.
ADDENDA TO FAR 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial Services (Nov 2023)
The following terms and conditions are hereby incorporated into this solicitation and resulting contract as an addenda to FAR clause 52.212-4.
(1) FAR 52.252-2 Clauses Incorporated by Reference (Feb 1998)
This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): www.acquisition.gov
(2) FAR 52.217-9 Option to Extend the Term of the Contract (Mar 2000), paragraph (a) insert “3” in both blanks and in paragraph (c) insert “48 months” in the blank
(3) FAR 52.212-4, Contract Terms and Conditions—Commercial Products and Commercial Services (Nov 2023) with the following paragraph added:
(w) Contract Administration. (to be included in Section G Contract Administration Data of the purchase order)
G.1 Contracting Officer’s Representative
G.1 Contracting Officer’s Representative
G.1.1 The Contracting Officer’s Representative (COR) for this purchase order is:
Jennifer Epps
Office of Information Technology
Court Services and Offender Supervision Agency (CSOSA)
800 N. Capitol Street, NW, 6th Floor
Washington, DC 20002
Telephone Number: 202-220-5452
Email Address: jennifer.epps@csosa.gov
G.1.2 The COR is responsible for the technical aspects of the purchase order and serves as the liaison with the contractor. The COR is responsible for the final inspection and acceptance of all work performed and such other responsibilities as may be specified in this purchase order.
G.1.3 The COR is not authorized to make any commitments or otherwise obligate the Government or authorize any changes which affect the purchase order price, terms or conditions. Any contractor request for changes shall be referred to the Contracting Officer directly or through the COR. No such changes shall be made without the express written prior authorization of the Contacting Officer.
G.2 Contracting Officer
G.2.1 The Contracting Officer is the only person authorized to approve changes to any of the terms and conditions of this contract. In the event the contractor effects any changes at the direction of any person other than the Contracting Officer, the changes will be considered to have been made without authority and no adjustment will be made in the purchase order price to cover any increase in costs incurred as a result thereof. The Contracting Officer shall be the only individual authorized to accept nonconforming work, waive any requirement of the purchase order, or to modify any term or condition of this purchase order. The Contracting Officer is the only individual who can legally obligate government funds. No cost chargeable to the proposed purchase order can be incurred before receipt of a fully executed contract, which includes any subsequent purchase order modifications or other specific written authorization from the Contracting Officer.
G.2.2 The contractor shall not comply with any order, direction or request of government personnel unless it is issued in writing and signed by the Contracting Officer, or is pursuant to specific authority otherwise included as a part of this purchase order. No order, statement, or conduct of government personnel, other than the Contracting Officer, who visit the contractor’s facilities or in any other manner communicate with contractor personnel during the performance of this purchase order shall constitute a change under the terms for changes included in FAR 52.212-4 of this purchase order.
G.2.3 The procuring and administering Contracting Officer for this purchase order is:
Elijah Anderson
Office of Procurement
Court Services and Offender Supervision Agency (CSOSA)
800 North Capitol St., NW
Washington, DC 20002-4260
Phone: 202.220.5795 Email Address: Elijah.Anderson@csosa.gov
G.3 Electronic Invoicing and Payment Requirements – Invoice Processing Platform
G.3.1 Payment requests must be submitted electronically through the U.S. Department of Treasury’s Invoice Processing Platform (IPP) system using the “Bill to Agency” of Interior Business Center – FMD.
G.3.2 Definitions.
G.3.2.1 “Contract” as used throughout this clause means firm fixed price purchase order.
G.3.2.2 “Payment request” means any request for contract financing payment or invoice payment by the Contractor.
G.3.3 To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract. or the clause
FAR 52.212-4, Contract Terms and Conditions – Commercial Items, included in commercial item contracts.
G.3.4 IPP Registration. The IPP website address is: https://www.ipp.gov. The Contractor must use the IPP website to register, access, and use IPP for submitting requests for payment. The Contractor Government Business Point of Contact (as listed in SAM) will receive enrollment instructions via email from the Federal Reserve normally within 3-5 business days of the contract award date. Assistance with enrollment may be obtained by contacting the IPP Production Helpdesk via email at IPPCustomerSupport@fiscal.treasury.gov or by phone at (866) 973-3131.
G.3.5 Payment Request/Invoice Submission.
G.3.5.1 Invoices shall be submitted in IPP with a unique invoice number and on a timely basis upon delivery of all items required by this purchase order.
G.3.5.2 The payment request/invoice submission must identify the specific Contract Line Item Number (CLIN) for which the contractor is seeking payment under the contract.
G.3.5.3 In addition to providing the information required by IPP, the Contractor shall include in IPP as an attachment(s) to the specific payment request/invoice amount the description, unit of measure, quantity, unit price, extended total price of the supplies invoiced and date of shipment or delivery.
G.3.6 CSOSA is bound by the Prompt Payment Act (5 CFR Part 1315) to reimburse contractors on the 30th calendar day after a proper and valid invoice is officially received by the Agency.
G.3.6.1 Invoices submitted in IPP to incorrect CLINs and/or without required or valid attachment information are not considered proper.
G.3.6.2 Improper or invalid IPP invoices shall be disputed / rejected by CSOSA in their entirety. If the invoice is disputed / rejected by CSOSA, the CO or COR appointed to the contract will notify the contractor in writing of the dispute within seven (7) days of the CSOSA invoice official receipt date (the received date stamped on the invoice by OFM). CSOSA’s written dispute / rejection notification will identify the specific invoice items and amounts being disputed, reason the items or amounts are disputed, a reference to the specific terms of the contract which supports the government’s dispute and a request for an immediate explanation and / or corrected invoice. In addition, the invoice will be rejected by CSOSA in IPP. The Contractor shall re-submit corrected invoices in IPP, with required attachments, using a new, unique invoice number.
G.3.6.3 Properly disputed invoice amounts are not subject to late payment interest computations during the period of dispute. Per FAR Part 32 the Contracting Officer has the final authority to approve payment of an invoice.
G.3.7 The Contractor should review IPP to determine the current status of a submitted invoice. Contractor inquiries concerning an invoice payment may be made to the CSOSA Office of Financial Management (OFM) thirty (30) calendar days after a proper invoice has been submitted. The contractor may make payment inquires to by calling OFM, Ms. Rolanda White, at 202-220-5464 or emailing OFM at rolanda.white@csosa.gov .
(4) FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Products and Commercial Services (May 2024). The following FAR clauses in paragraph (b) of FAR 52.212-5, apply: 52.203-17, Contractor Employee Whistleblower Rights (Nov 2023); 52.204-10, Reporting Executive Compensation and First Tier Subcontract Awards (Jun 2020); 52.204-27 Prohibition on a ByteDance Covered Application (Jun 2023); 52.209-6, Protecting the Government’s Interests when Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (Nov 2021); 52.222-3, Convict Labor (Jun 2003); 52.222-21, Prohibition of Segregated Facilities (Apr 2015); 52.222-26 Equal Opportunity (Sep 2016); 52.222-36, Affirmative Action for Workers with Disabilities (Jun 2020); 52.222-50, Combating Trafficking in Persons (Nov 2021); 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (June 2020); 52.225-13, Restrictions on Certain Foreign Purchases (Feb 2021); 52.226-8, Encouraging Contractor Policies to Ban Text Messaging While Driving (May 2024); 52.232-33, Payment by Electronic Funds Transfer--System for Award Management (Oct 2018).
