SOLICITATION
The U.S. Embassy Mexico City has a requirement for a professional vendor to provide lodging and conference room rental for a four-day event in Merida Yucatan, Mexico for 60 attendees from December 2 to December 6, 2024, including lodging days.
The selected vendor will be fully responsible for performing all the necessary work including, but not limited to lodging service, conference room rental, AV equipment, and provide meals, all these services as described in the RFQ document.
All vendors that respond to the solicitation must be technically qualified and financially responsible to perform the work. At a minimum, each offeror must meet the following requirements when submitting their proposal:
- Adequate financial resources or the ability to obtain them.
- Ability to comply with the required performance period, taking into consideration all existing commercial and governmental business commitments.
- Satisfactory record of integrity and business ethics.
- Necessary organization, experience, and skills or the ability to obtain them.
- Necessary equipment and facilities or the ability to obtain them; and
- Be otherwise qualified and eligible to receive an award under applicable laws and regulations.
- The offeror shall provide proof of SAM registration (active for all awards) and include the SAM UEID number.
- The offeror shall provide a quote valid, and spaces granted for 30 days (after due date of the announcement).
- The offeror shall provide:
- Hotel brochure
- Floor plans
- Menu for: breakfast, working lunch, and coffee break.
- Cancellation policies for meals, lodging and conference room (it is expected to apply no cancellation fee if cancellation notice is confirmed 48 hours prior event starts).
All contractors are to be registered in the SAM (System for Award Management) Database prior to submitting a quotation pursuant to FAR provision 52.204-7 (https://www.sam.gov). The guidelines for registration in SAM are also available at: https://sam.gov/content/entity-landing
This opportunity allows for electronic responses (email to send proposals and questions is specified in the LTO document and in the SAM publication).
Please submit your quotation prior to the response date and time.
Please be aware of the following upcoming dates:
Questions deadline – October 18, 2024, 12:00 hrs. Local time (Mexico City).
Proposal’s deadline – October 25, 2024, 12:00 hrs. Local time (Mexico City).
