You have received this "Personal Services Contractor” (PSC) solicitation through the Department of State (DOS) Internet site. If you have any questions regarding this PSC, you may contact the DOS Official named in this solicitation. The Department is not responsible for any data and/or text not received when retrieving this document electronically. Amendments to solicitation documents generally contain information critical to the submission of an application.
Position Title: Senior Police Advisor
Location: Port-au-Prince, Haiti
Salary Level: FS-01 - $123,041 -$159,950 (Equivalent GS-15)
Period of performance: The period of performance for this contract is twelve (12) months from the date of award with four (4) optional one-year extensions.
Issuance Date: 8/08/2024
Closing date: 8/22/2024
Closing Time: 3:00 PM ET
Solicitation Number: PSC-24-058-INL
Job description: See below
Dear Prospective Offerors:
The Department of State is seeking offers from qualified U.S. citizens to provide personal services for the subject position under a personal services contract, as described in this solicitation. Submittals must be in accordance with the attached information at the place and time specified. Applicants interested in applying for this position MUST submit the following materials:
1. Form SF 171 (Completed and signed)
2. Complete resume. In order to fully evaluate your offer your resume must include:
a. Paid a non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Dates (month/year) and locations for any overseas experience must also be detailed. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.
b. Specific duties performed that fully detail the level and complexity of the work.
c. Names and contact information (phone and email) of your current and/or previous supervisor(s).
d. Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments.
e. U.S. Citizenship
Note: Resume must contain explicit information to make a valid determination that the candidate meets the experience requirements as stated in this solicitation. This information needs to be clearly identified in the resume. Failure to provide explicit information to determine qualifications for the position will result in loss of full consideration.
3. Evaluation Factor document specifically addressing: Each of the Evaluation Factors shown in the solicitation below. Responses must be limited to 500 words per Evaluation Factor. Any additional words above the limit will neither be read nor scored.
Note: The Evaluation Factors are worth 70 out of 100 points. Offerors are required to address each of the Evaluation Factors in a separate document describing specifically and accurately what experience, training, education and/or awards they have receive that are relevant to each Factor.
4. Professional References: Three (3) names and contact information (phone and email) of current and/or previous supervisors to serve as professional references.
Additional documents submitted will not be accepted. Incomplete or late offers will not be considered. Complete applications must be emailed to:
Cecille D. Washington
U.S. Department of State
INL/EX/GAPP
WashingtonCD@state.gov
Sincerely,
Margaret R. Gaudreau
Contracting Officer
U.S. Department of State
SUBJECT
A solicitation for a Personal Services Contractor (PSC), Department of State (DOS), Bureau for International Narcotics and Law Enforcement Affairs (INL).
The United States Government (USG), represented by the DOS, seeks applications from US citizens interested in providing PSC services as described in this solicitation.
PRE-AWARD ETHICAL RESPONSIBILITIES OF PSC (JUN 2011)
This solicitation may result in the award of one or more personal services contracts as defined in FAR 2.101. Prior to contract award, all offerors or quotes must advise the cognizant Contracting Officer if they have a personal conflict of interest, such as a financial conflict, that would prevent them from either meeting the requirements of the clause entitled, “Post-Award Ethical Responsibilities of Personal Services Contractors,” or otherwise objectively performing their contractual duties upon contract award.
HOW TO APPLY
Offerors proposal shall be in accordance with the requirements stated in this solicitation at the place and time specified. A proposal will be determined non-responsive and ineligible for consideration unless all required documents and information are included in the submission. Offerors shall ensure their resume demonstrates their possession of the minimum qualifications outlined in this Solicitation, as well as their ability to fulfill all required duties. The Government is not responsible for any costs incurred by the offeror during the solicitation process.
NOTE REGARDING GOVERNMENT OBLIGATIONS FOR THIS SOLICITATION
This solicitation in no way obligates the Department of State to award a PSC contract, nor does it commit the Department of State to pay any cost incurred in the preparation and submission of the application.
Proposals must include the following and not exceed twenty (20) pages (additional pages will not be accepted or reviewed):
1. Form SF 171 (Completed and signed)
2. Resume
3. Evaluation Factor Responses
4. Three (3) names and contact information (phone and email) of current and/or previous supervisors to serve as professional references.
Note: Your resume should contain explicit information to make a valid determination that you fully meet the experience requirements as stated in this solicitation. This information should be clearly identified in your resume. Failure to provide explicit information to determine your qualifications for the position will result in loss of full consideration. Additional documents submitted beyond the requirements will not be accepted or reviewed.
*** ONE PDF ATTACHMENT IS HIGHLY RECOMMENDED
VETERAN’S PREFERENCE
Veteran’s preference is not applicable to this position therefore do not submit DD-214.
ALL QUALIFIED APPLICANTS WILL BE CONSIDERED REGARDLESS OF AGE, RACE, COLOR, SEX, CREED, NATIONAL ORIGIN, LAWFUL POLITICAL AFFILIATION, NONDISQUALIFYING DISABILITY, MARITAL STATUS, SEXUAL ORIENTATION, AFFILIATION WITH AN EMPLOYEE ORGANIZATION, OR OTHER NON-MERIT FACTOR.
Equal employment opportunity policy - The United States government does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service or other non-merit factor.
Submit proposal via e-mail to the attention of:
INL/Cecille Washington
E-mail: WashingtonCD@state.gov
Direct questions regarding this solicitation to:
INL/Cecille Washington
E-mail: WashingtonCD@state.gov
INL will not accept proposals beyond the closing time/date; unless it can be determined DOS mishandled the proposal.
GENERAL STATEMENT OF THE PURPOSE OF THIS CONTRACT
Mission of the U.S. Department of State: The U.S. Department of State is the lead institution for the conduct of American diplomacy, and the Secretary of State is the President’s principal foreign policy advisor. The Department of State’s mission is to advance U.S. national security interests, fight terrorism, protect U.S. interests abroad, and implement foreign policy initiatives that build a freer, prosperous, and secure world.
Mission of the Bureau of International Narcotics and Law Enforcement Affairs (INL
The Bureau of International Narcotics and Law Enforcement Affairs (INL) is part of the Under Secretariat for Civilian Security, Democracy, and Human Rights (J) within the Department of State (DOS). INL’s mission is to minimize the impact of international crime and illegal drugs on the United States and its citizens by providing effective foreign assistance and fostering global cooperation.
The Office of Western Hemisphere Programs (INL/WHP) develops and manages law enforcement, justice sector, narcotics control, and corrections programs and contributes to policy formation on civilian security issues for countries in the Western Hemisphere. INL/WHP is responsible for coordinating policy and programs with other U.S. government departments and agencies involved in anticrime and narcotics control activities, including the Department of Justice (DOJ), Office of National Drug Control Policy (ONDCP), the Department of Defense (DOD), Department of Homeland Security (DHS), Department of the Treasury, and the U.S. Agency for International Development (USAID).
The International Narcotics and Law Enforcement Affairs Section at the U.S. Embassy Port-au-Prince, Haiti, supports the Haitian National Police (HNP)’s development as a professional, apolitical, and accountable institution capable of managing Haiti’s internal security.
The purpose of this Personal Services Contract is to fill the position of Senior Police Advisor at the U.S. Embassy Port-au-Prince. The Senior Police Advisor will provide senior-level advice and guidance to the INL Section at the U.S. Embassy in Port-au-Prince regarding U.S. Government support for the HNP and coordinate the management and oversight of several INL assistance portfolios in Haiti, which may include community policing, corrections, administrative capacity building, counternarcotics, border security, anti-gang, and/or other portfolios.
DUTIES & RESPONSIBILITIES
Under the direct supervision of the U.S. Embassy Port-au-Prince INL Director or designee, the Senior Police Advisor will perform the following duties:
1. Serve as a senior security and law enforcement policy and capacity building advisor to the INL Director, and through the Director, to the Chief of Mission, Deputy Chief of Mission, and other principal Country Team members. Advise and assist the INL Director regarding the planning, development, and administration of INL Haiti police reform and law enforcement programs. As needed, advise on HNP leadership and issues related to law enforcement agencies and the U.S. military with a focus on streamlining coordination and avoiding duplication.
2. Advise the HNP on strategic planning, leadership, management, organizational requirements, and institutional reforms. Advise on support to the HNP school and additional new classes of cadets, mid-level and command-level supervisory training, and technical advisory assistance. In coordination with the Senior Law Enforcement Advisor, Program Advisor, and INL subject matter experts embedded in the HNP, encourage the HNP to adopt policies, procedures, and practices that will increase its effectiveness, accountability, and professionalism.
3. Assist INL to develop law enforcement, violence reduction, transnational crime, and counternarcotics strategies and programs. Provide expert guidance in project budget preparation, and program planning and assessment. Implement, manage, and supervise assigned INL programs and staff to achieve goals and enhance program sustainability. Serve as Agreement Officer Representative (AOR), Grants Officer Representative (GOR), and/or Contracting Officers Representative (COR), as required.
4. Organize and lead, in conjunction with the INL Director and HNP counterparts, quarterly program evaluations to measure and document progress toward achieving project goals and objectives, considering both quantitative and qualitative indicators. Jointly prepare reports or assessments summarizing the results of these evaluations with HNP counterparts. Provide programmatic guidance and analysis of developments in the HNP to the U.S. Embassy Political Section and INL Washington.
5. Regularly monitor and evaluate programs to ensure their effectiveness and compliance with all applicable laws, regulations, and policies. Conduct site visits. Monitor program financial records to ensure their accuracy and completeness. Working with INL Port-au-Prince management, ensure budget compliance with INL financial management guidelines and regulations.
6. Ensure projects fall within program guidelines and timelines as notified to Congress and as laid out in the relevant strategic plans. Ensure all INL-funded training is conducted in full compliance with the Leahy Amendment and Section 477 of the Foreign Assistance Act. Ensure compliance with INL property management regulations. Explain relevant U.S. laws, regulations, and policies to Haitian authorities and implementing partners.
7. Act as the senior coordinator for USG-GOH bilateral agreements on INL-funded programs. Advise the negotiators for Letters of Agreement (LOAs) and amendments in accordance with INL policies and international agreements and law.
8. Coordinate with and maintain good working relationships with U.S. government, like-minded partner nations, and international organizations involved in law enforcement, violence reduction, transnational crime, and counternarcotics efforts in Haiti and the Caribbean.
9. Draft and provide advice and assistance in the preparation of required reports, including to the U.S. Congress, INL Bureau, and other U.S. federal agencies. Contribute to the annual End Use Monitoring Report and prepare the International Narcotics Control Strategy Report Vol. 1 (INCSR).
10. Conduct other senior-level field surveys, evaluations, and special studies as directed.
11. Coordinate with INL staff and liaise with Haitian authorities regarding procurement, property management, construction, vehicle purchase and maintenance, training, and communications support for assigned program areas.
12. Back up the INL Place-Based Strategy Coordinator and coordinate closely with the respective INL CORs and INL Program Advisors as needed. Back up other team leads as directed by the INL Director, as needed.
13. Represent INL in internal and external meetings, ceremonies, and representational events as required. Articulate and promote U.S., Mission, and INL policies and goals. Brief USG officials and other visitors on the status of INL programs as assigned.
14. Maintain security awareness and properly handle classified and controlled items and information.
15. When required, performs the role of Duty Officer or Control Officer.
16. Perform other duties as requested and assigned that are directly related to this Statement of Work.
USE OF FIREARMS
The incumbent under this contract may be authorized to carry an official firearm in the performance of his/her official duties. This authorization may be given at the sole discretion of the Chief of Mission (or their designee) with the concurrence of the Regional Security Officer at Mission Haiti. If authorized, the incumbent would be required to abide by Haiti’s Mission Firearms Policy (MFP) at all times.
TRAININGS & DISTANCE LEARNING COURSES
1. Completes the Contracting Officer Representative (PA296) distance-learning (DL) course through the Foreign Service Institute (FSI) within 120 days of arriving at Post.
2. Completes the Grants Officer Representative (PY472, PY474, PY76 and PY478) distance-learning (DL) through the Foreign Service Institute (FSI) within 120 days of arriving at Post.
3. Completes the Introduction to Working in an Embassy (PN113) distance-learning (DL) course through the Foreign Service Institute (FSI) within the first six (6) months of arriving at Post.
4. Completes the mandatory Foreign Affairs Counter-Threat (FACT) Course (CT650) prior to deployment to Post.
5. Consultations with the INL Western Hemisphere Programs Office and other domestic USG offices may be required.
PLACE OF PERFORMANCE & TRAVEL REQUIREMENTS
The place of performance for this position is U.S. Embassy Port-au-Prince. Occasional travel throughout Haiti and to the U.S. may be required.
RELATIONSHIPS
The Senior Police Advisor will report to the INL Director at U.S. Embassy Port-au-Prince and liaise and coordinate with INL/WHP staff in Washington, DC. The Senior Police Advisor will provide general administrative and policy direction concerning overall program priorities and objectives, as well as work with INL/WHP to develop, manage, and oversee programs and related issues. The Senior Police Advisor will liaise with other agencies / governments / international organizations / host government contacts active in the fields of law enforcement, violence reduction, transnational crime, and counternarcotics. The Senior Police Advisor will monitor and report on INL programs in Haiti, analyzing their effectiveness and suggesting improvements. The Senior Police Advisor will present these approaches to the INL Director for discussion and final approval. The INL Director may establish a more targeted Work Plan on an annual basis. The Work Plan will be directly linked to this Statement of Work and will provide concrete work tasks, projects, and deliverables that are expected to be completed during the performance year.
The Contract Administrator shall be the INL Contracting Officer in Washington, D.C. In no instance shall the INL Director or any other individual be authorized to alter or modify the terms and conditions of the contract or waive the Government’s requirements, price, delivery, or other terms and conditions. The Contracting Officer must authorize such changes in writing.
The INL Director will provide yearly performance reviews to the INL/EX/GAPP Contracting Officer in Washington, D.C. to contribute to the incumbent’s official yearly review.
COMPLEXITY
This position involves planning, organizing, and completing financial and organizational analysis of enormous complexity. Due to the high visibility and political sensitivity of the issues in which INL is involved, there is extreme difficulty in identifying the nature of the issues and planning, organizing, and determining the scope and depth of studies/audits to be undertaken. The PSC is expected to address difficult scenarios by separating the substantive nature of the programs or issues into their components and determining the nature and magnitude of programs or issues, as well as in discerning the intent of legislation and policy statements and determining how to translate the intent into program actions.
SCOPE & EFFECTIVENESS
The PSC performs broad and extensive assignments related to a complex administrative/financial program spanning the full range of citizen safety, law enforcement, rule of law, and counternarcotics programs in Haiti, which is of significant interest to the public and to Congress.
PERIOD OF PERFORMANCE
The period of performance for this contract is twelve (12) months from the date of award with four (4) optional one-year extensions.
MINIMUM QUALIFICATIONS
1. U.S. citizenship with the ability to obtain and maintain Department of State Secret level security clearance, medical clearance, and ethics clearance (if applicable).
2. Bachelor’s degree from an accredited institution and a minimum of ten (10) years related experience in the field of law enforcement, or a high school degree with a minimum of fifteen (15) years of related experience.
3. A minimum of five (5) years of experience managing bilateral or multilateral criminal justice and/or security assistance programs, preferably abroad in a post-conflict or otherwise complex setting, including knowledge of strategic planning, budget development and oversight, program implementation, reporting, procurements, and monitoring and evaluation.
4. Demonstrated experience providing oral briefings and drafting analytical briefing papers, memoranda, letters, and reports for senior-level officials.
5. Demonstrated experience coordinating and working closely with U.S. interagency partners, United Nations or other international partners, and host-nation counterparts on security sector development programs or other U.S. Government priorities.
6. Demonstrated experience supervising and managing a team, preferably a diverse team that includes staff such as U.S. direct hires, locally employed staff, contractors, and others.
EVALUATION FACTORS
(Used to determine the competitive ranking of qualified offerors in comparison to other offerors.) Offerors should cite specific, illustrative examples for each factor. Responses must be limited to 500 words per factor. Any additional words above the limit will neither be read nor scored.
Factor 1: Work Experience (30 Points)
Demonstrated work experience advising senior officials on security, capacity building, or law enforcement policy issues; managing complex security sector reform projects; supervising a team; and working with U.S. interagency, host-nation, and international partners. Demonstrated understanding of the Haitian context and either French or Haitian Creole language skills are preferred.
Factor 2: Program Experience (20 points)
Demonstrated experience developing and managing security sector assistance programs, including experience with strategic planning, budget development and oversight, program implementation, reporting, procurements, and monitoring and evaluation.
Factor 3: Management & Communication Experience (20 points)
Demonstrated ability to communicate effectively, both orally and in writing, in a timely and concise manner; interact effectively with others at all levels to prepare, analyze, explain, and defend determinations and requirements with respect to conformance to applicable laws, policies and other regulatory guidelines.
BASIS OF RATING: Offerors who clearly meet the Education/Experience Requirements will be further evaluated based on scoring of the Evaluation Factor responses. Offerors are required to address each of the Evaluation Factors in a separate document describing specifically and accurately what experience, training, education and/or awards they have received that are relevant to each factor. Failure to specifically address the Evaluation Factors may result in your not receiving credit for all of your pertinent experience, education, training and/or awards.
The Offeror Rating System is as Follows:
Evaluation Factors have been assigned the following points:
Factor #1 – 30
Factor #2 – 20
Factor #3 – 20
Total Possible – 70 Points
Interview Performance – 30 points
Satisfactory Professional Reference Checks – Pass/Fail (no points assigned)
Past performance evaluation of applicant’s ability to perform under the contract. In conducting the evaluation, the U.S. government reserves the right to utilize all evaluation information available at the time of evaluation, whether provided by the applicant or obtained from other sources.
Total Possible Points: 100
The most qualified candidates may be interviewed, required to provide a writing sample, and demonstrate an ability to operate commonly used office applications. INL will not pay for any expenses associated with the interviews. In addition, applications (written materials and interviews) will be evaluated based on content as well as on the applicant's writing, presentation, and communication skills. In the event that an applicant has fully demonstrated his/her qualifications and there are no other competitive applicants, INL reserves the right to forego the interview process. Professional references will be evaluated for applicants being considered for selection.
COMPENSATION (BASE PAY)
This position has been designated at the FS-01 equivalent level ($123,041 -$159,950 per annum). Final compensation will be negotiated within the listed market value based upon qualifications, previous relevant experience and work history, salary and educational background. Salaries, including any recruitment supplemental pay that exceeds the listed pay range, will not be entertained or negotiated.
For award, INL will negotiate for this contract based on the market value as outlined above and overall experience relevant to the solicitation requirements.
BENEFITS & ALLOWANCES
AS A MATTER OF POLICY, INL NORMALLY AUTHORIZES THE FOLLOWING BENEFITS AND ALLOWANCES
BENEFITS - IF APPLICABLE
• Employee's FICA/Medicare Contribution
• Contribution toward Health and Life Insurance
• Pay Comparability Adjustment
• Annual Increase
• Eligibility for Worker's Compensation
• Annual, Sick and Home Leave
• 401K Plan
• MEDVAC (provided by DOS Med)
ALLOWANCES IN ACCORDANCE WITH DEPARTMENT OF STATE STANDARDIZED REGULATIONS (DSSR) - IF APPLICABLE
• Temporary Quarters Subsistence Allowance (TQSA) or Per Diem upon arrival at Post
• Housing Allowance
• Post Allowance
• Supplemental Post Allowance
• Maintenance Allowance (SMA)
• Education Allowance
• Educational Travel (full-time United States based secondary)
• Post Hardship Differential
• Danger Pay
• Shipment of HHE, UAB, POV and Consumables
