THIS IS NOT A NOTICE OF REQUEST FOR QUOTATION BUT INFORMATION AND PLANNING PURPOSES ONLY! This notice does not constitute a commitment by the Government. All information submitted in response to this announcement is voluntary and the Government will not pay for information requested nor will it compensate any respondent for any cost incurred in developing information provided to the Government. This requirement description is as follows:
The Air Force Manpower, Personnel, and Services Directorate (AF/A1X) seeks to integrate Human Centered Design (HCD) best practices, foster an agile mindset, and prioritize Airmen-centric design across the Total Force. This initiative will inform the development of human resource (HR) products and services used regularly by all military and civilian personnel within the Department of the Air Force (DAF).
Implementing HCD principles will address the following key service requirements:
1 - Strategic Design Needs: Development of policies, systems, and tools that align with the long-term vision and strategic goals of the A1 Enterprise, ensuring the workforce remains adaptive, efficient, and mission-ready.
2 - Tactical Design Capabilities: Creation of intuitive, responsive HR tools and digital platforms and applications tailored to the day-to-day needs of Airmen and civilian staff, reducing friction in accessing and conducting personnel services.
3 - Agile Development Processes: Adoption of agile methodologies will enable rapid iteration and continuous improvement based on real-time feedback from end-users. This approach helps ensure that solutions remain relevant, adaptable, and user-friendly.
Projected Quantities and Growth:
• An estimated 600,000+ total force (TF) Airmen and civilian personnel across the DAF rely on these enhanced HR services.
• Future scalability may extend these design practices to joint-force partners and other branches of the military, expanding the user base significantly.
The adoption of HCD and agile methodologies will support a long-term sustainment life cycle by:
1 - Continuous Improvement:
Regularly integrating user feedback ensures that solutions evolve with changing requirements, maintaining relevance and effectiveness.
2 - Training and Capability Building:
Establishing ongoing HCD training programs will build a sustainable internal capability, ensuring that design thinking principles remain embedded within the organization.
3 - Scalability and Adaptability:
Solutions developed with agile and HCD frameworks are inherently scalable, supporting future expansions, technology upgrades, and the integration of emerging tools like AI and machine learning.
4 - Long-Term Maintenance Plans:
Incorporating a structured feedback loop and iterative updates will ensure that digital products remain aligned with Airmen's needs throughout their lifecycle, estimated at 5–10 years for major systems. The shift from contractor to organic government personnel in conducting design capabilities within Air Force programs will depend upon the quality and quantity of design training, exposure, experience and competence of both the contractor and the government personnel.
The DAF HCD and User Interface/User Experience (UI/UX) requirements focus on delivering user-friendly, scalable, and secure digital products for Airmen and civilian personnel. These products must enhance operational efficiency and meet the following critical requirements:
1. User-Centric Design:
Platforms must be intuitive and responsive, reducing friction for day-to-day tasks. While the principles of user-centric design are common in commercial markets, military HR requirements introduce unique needs, such as handling of PII and some mission-critical workflows.
2. Accessibility and Usability Standards:
Compliance with Section 508 accessibility standards ensures usability for personnel with disabilities. These requirements are largely applicable in both military and commercial sectors.
3. Scalability and Flexibility:
The outcome of the design work must support 600,000+ users. This mirrors commercial enterprise solutions, but military systems must also maintain stringent security standards and operational continuity.
4. Rapid Iteration and Agile Development:
Agile methodologies enable continuous improvement through real-time feedback. While agile practices are common in the commercial sector, integrating them into rigid DoD acquisition frameworks and security protocols presents unique challenges.
5. Performance Under High-Security Constraints:
The product must meet forward-advancing DoD cybersecurity standards. This level of security is a military-specific requirement beyond typical commercial needs.
6. Cross-Platform Consistency:
Consistent design patterns across web, mobile, and desktop platforms are necessary for ease of use. While common in commercial applications, military environments may require adaptations for cybersecurity requirements and/or connectivity limitations.
7. Data Integrity and Accuracy:
Ensuring accurate and reliable data for mission-critical HR tasks (e.g., evaluations, retirements, promotions, orders) is essential. Although data integrity is critical in both sectors, military applications demand higher reliability.
All interested firms shall submit a capabilities package that explicitly demonstrates company capabilities-indicating examples of commercial sales-and product specifications related to this effort. Include in your capabilities package your Cage Code, System for Award Management expiration date, and any related specifications/drawings.
