Summary of Specifications:
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
PROCUREMENT DIVISION PUBLIC NOTICE Tel: 305-673- 7490, Fax: 786-394-4003
Invitation to Bid No. 08-11/12
CITYWIDE PRINTING SERVICES
Sealed bids will be received by the City of Miami Beach Procurement Division, 3rd Floor, 1700 Convention Center Drive, Miami Beach, Florida 33139, until 3:00 p.m. on SEPTEMBER 19, 2012.
ANY BIDS RECEIVED AFTER 3:00 PM ON SEPTEMBER 19, 2012, WILL BE RETURNED TO THE BIDDER UNOPENED, AND WILL NOT BE CONSIDERED. THE RESPONSIBILITY FOR SUBMITTING BIDS BEFORE THE STATED TIME AND DATE IS SOLELY THE RESPONSIBILITY OF THE BIDDER. THE CITY WILL NOT BE RESPONSIBLE FOR DELAYS CAUSED BY MAIL, COURIER SERVICE, OR ANY OTHER ENTITY OR OCCURRENCE. FACSIMILE, ELECTRONIC, OR E-MAILED BIDS WILL NOT BE ACCEPTED.
PURPOSE: The purpose of this bid is to establish a contract, by means of sealed bids, with a qualified vendor(s), to provide the supply of all labor, materials, tools, and equipment necessary to provide printing services to the City of Miami Beach on an as needed basis.
TERM: The contract(s) entered into with the successful bidder(s) will have an initiated term of two (2) years, and may be renewed at the sole discretion of the City, through its City Manager, for three (3) additional one (1) year terms. MINIMUM REQUIREMENTS: Prospective bidders must have been in business for a minimum of three (3) years. In addition, prospective bidders must submit with their bids five (5) references, which represent established business relationships of two (2) or more years. Bidders are also required to submit their printing equipment inventory with their bid(s).
PRE-BID MEETING: A Pre-bid conference is scheduled for August 30, 2012 at 10:00 a.m. at the following address: City of Miami Beach City Hall - 4th Floor City Manager’s Large Conference Room 1700 Convention Center Drive Miami Beach, Florida 33139
Attendance (in person or via telephone) to this Pre-bid meeting is encouraged and recommended as a source of information, but is not mandatory. Bidders interested in participating in the pre-bid submission meeting via telephone must follow these steps:
(1) Dial the TELEPHONE NUMBER: 1-877-953-3061 (Toll-free North America) (2) Enter the MEETING NUMBER: 8982915# (note that number is followed by the pound (#) key). Bidders who are interested in participating via telephone, please send an e-mail to Maria Estevez, mestevez@miamibeachfl.gov , expressing your intent to participate via telephone at least one business day in advance of the meeting. CONTACT PERSON: Any questions or clarifications concerning this Invitation to Bid shall be submitted to the Procurement Division in writing to Maria Estevez, by e-mail: mestevez@miamibeachfl.gov, or facsimile: 786-394-4002, with a copy to the City Clerk’s Office, Rafael E. Granado via e-mail: RafaelGranado@miamibeachfl.gov; or facsimile: 786-394-4188. The Bid title/number shall be referenced on all correspondence. All questions or requests for clarification must be received no later than ten (10) calendar days prior to the scheduled Bid opening date. All responses to questions/clarifications will be sent to all prospective bidders in the form of an addendum.
The City of Miami Beach utilizes BidNet for automatic notification of bid opportunities and document fulfillment. This system allows for vendors to register online and receive notification of new bids, amendments and awards. Vendors with Internet access should review the registration options at the following website: http://www.govbids.com/scripts/panhandle/Public/home1.asp. If you do not have Internet access, please call the BidNet support group at 800-677-1997 extension # 214.
Interested bidders who would like to know particulars of this and other bids for the City of Miami Beach should also view the City’s Procurement Division’s web page at http://web.miamibeachfl.gov/procurement/scroll.aspx?id=23510.
YOU ARE HEREBY ADVISED THAT THIS INVITATION TO BID IS SUBJECT TO THE FOLLOWING ORDINANCES/RESOLUTIONS, WHICH MAY BE FOUND ON THE CITY OF MIAMI BEACH WEBSITE: http://web.miamibeachfl.gov/procurement/scroll.aspx?id= 3510:
• CONE OF SILENCE -- ORDINANCE NO. 2002-3378 • CAMPAIGN CONTRIBUTIONS BY VENDORS ORDINANCE NO. 2003-3389. • CODE OF BUSINESS ETHICS -- RESOLUTION NO. 2000-23879. • DEBARMENT PROCEEDINGS -- ORDINANCE NO. 2000-3234. • PROTEST PROCEDURES -- ORDINANCE NO. 2002-3344. • LOBBYIST REGISTRATION AND DISCLOSURE OF FEES -- ORDINANCE NO. 2002-3363 • EQUAL BENEFITS ORDINANCE – ORDINANCE NO. 2005-3494 • LIVING WAGE REQUIREMENT – ORDINANCE NO. 2010-3682 • LOCAL PREFERENCE FOR MIAMI BEACH-BASED VENDORS – ORDINANCE NO. 2003-3413 AND ORDINANCE NO. 2011-3747. • PREFERENCE FOR FLORIDA SMALL BUSINESSES OWNED AND CONTROLLED BY VETERANS AND TO STATE CERTIFIED SERVICE-DISABLED VETERAN BUSINESS ENTERPRISES – ORDINANCE NO. 2011-3748.
This bid is not to be construed as an offer by the City of Miami Beach. Bidders interested in pursuing this opportunity are urged to make such investigations and evaluations as they deem advisable, and to reach independent conclusions concerning statements made in this bid and any Addendum or Addenda issued pursuant thereto.
THE CITY OF MIAMI BEACH RESERVES THE RIGHT TO ACCEPT ANY BID DEEMED TO BE IN THE BEST INTEREST OF THE CITY, OR WAIVE ANY IRREGULARITY AND/OR INFORMALITY IN ANY BID, OR REJECT ANY AND/OR ALL BIDS.
Sincerely,
