Summary of Specifications:
PUBLIC NOTICE
FOR THE EXPANSION OF THE CITY’S E-PROCUREMENT SYSTEM OF SOLICITATION ANNOUNCEMENTS AND DOCUMENT FULFILLMENT SERVICES.
Request for Proposals (RFP) No. 19-10/11
The City of Miami Beach is soliciting proposals from qualified firms for the Expansion of the City’s E-Procurement System of Solicitation Announcements and Document Fulfillment Services for the purpose of utilizing E-Procurement solutions to provide better service to the ordering departments (Procurement’s customers) and to the City’s suppliers, while decreasing the cost of doing business to the City and to our suppliers.
The City intends to utilize an electronic "on-line" environment to operate and manage its procurement activities. Electronic technology helps streamline and expedite the procurement process, and maximizes participation, transparancey, and competition in the City purchases and contracts.
The term of contract will be for three (3) years with the sole option and discretion of the City to renew for an additional two (2) one-year periods.
Sealed proposals will be received until 3:00 PM on April 18, 2011 at the following address:
City of Miami Beach City Hall Procurement Division - Third Floor 1700 Convention Center Drive Miami Beach, Florida 33139
ANY PROPOSAL RECEIVED AFTER 3:00 PM ON APRIL 18, 2011, WILL BE RETURNED TO THE PROPOSER UNOPENED. THE RESPONSIBILITY FOR SUBMITTING PROPOSALS BEFORE THE STATED TIME AND DATE IS SOLELY THE RESPONSIBILITY OF THE PROPOSER. THE CITY WILL NOT BE RESPONSIBLE FOR DELAYS CAUSED BY MAIL, COURIER SERVICE, INCLUDING U.S. MAIL, OR ANY OTHER OCCURRENCE.
A Pre-Proposal Submission Meeting is scheduled for March 31, 2011 at 10:00 A.M. at the following address:
City of Miami Beach City Hall – Fourth Floor 1700 Convention Center Drive City Manager’s Large Conference Room Miami Beach, Florida 33139 The City of Miami Beach is using BidSync, a central bid notification system that provides bid notification services to interested vendors. BidSync allows vendors to register online and receive notification of bids, amendments and awards. Vendors with Internet access should review the registration options at the following website: www.bidsync.com
If you do not have Internet access, please call the BidSync’s vendor support group at 801-765-9245.
The City of Miami Beach also utilizes BidNet for automatic notification of bid opportunities and document fulfillment. This system allows vendors to register online and receive notification of new bids, amendments and awards. Vendors with Internet access should review the registration options at the following website:
http://www.govbids.com/scripts/panhandle/public/home1.asp?utm_me ium=referral&utm_source=MIA28FL&utm_campaign=web_site. If you do not have Internet access, please call the BidNet support group at 800-677-1997 extension # 214.
The City of Miami Beach provides bid information on its website, please visit http://web.miamibeachfl.gov/procurement/scroll.aspx?id=38686
Attendance (in person or via telephone) to this Pre-Proposal submission meeting is encouraged and recommended as a source of information, but is not mandatory. Proposers interested in participating in the pre-Proposal submission meeting via telephone must follow these steps:
(1) Dial the TELEPHONE NUMBER: 1-877-953-3061 (Toll-free North America) (2) Enter the MEETING NUMBER: 8982915#
Proposers who are interested in participating via telephone, please send an e-mail to mestevez@miamibeachfl.gov expressing your intent to participate via telephone at least one business day in advance of the meeting.
YOU ARE HEREBY ADVISED THAT THIS REQUEST FOR PROPOSALS IS SUBJECT TO THE FOLLOWING ORDINANCES/RESOLUTIONS, WHICH MAY BE FOUND ON THE CITY OF MIAMI BEACH WEBSITE: http://www.miamibeachfl.gov/newcity/depts/purchase/bidintro.asp
• CONE OF SILENCE -- ORDINANCE NO. 2002-3378 • CODE OF BUSINESS ETHICS -- RESOLUTION NO. 2000-23879. • PROTEST PROCEDURES -- ORDINANCE NO. 2002-3344. • DEBARMENT PROCEEDINGS -- ORDINANCE NO. 2000-3234 • LOBBYIST REGISTRATION AND DISCLOSURE OF FEES -- ORDINANCE NO. 2002-3363. • CAMPAIGN CONTRIBUTIONS BY VENDORS - ORDINANCE NO. 2003-3389. • EQUAL BENEFITS ORDINANCE – ORDINANCE NO. 2005-3494.
