Summary of Specifications:
PUBLIC NOTICE REQUEST FOR PROPOSALS NO. 54-11/12 – FOR THE PROVISION OF CREDIT CARD MERCHANT PROCESSING SERVICES TO THE CITY OF MIAMI BEACH, FOR A FIVE-YEAR PERIOD WITH FIVE ONE-YEAR RENEWAL OPTIONS In the past, the City has issued Requests for Proposals (RFP) seeking competitive pricing for various banking services. These banking services have included the credit card merchant processing services. The City currently has a contract with SunTrust Bank that will expire on December 31, 2012, which includes a sub-contract with SunTrust Merchant Services for credit card processing services which will also expire at the same time. (Supporting documents posted at the following URL: http://web.miamibeachfl.gov/procurement/scroll.aspx?id=71882). The objective of this RFP is to identify a credit card processing company that will provide the City with the highest quality service for the best value. The term of the contract to be entered into pursuant to this RFP is anticipated to commence on January 1, 2013, for a five (5) year initial term, with five (5) one year renewal options, at the sole discretion of the City (through its City Manager). Sealed proposals will be received until 3:00 p.m. on October 8, 2012, at the following address: City of Miami Beach City Hall Procurement Division – Third Floor 1700 Convention Center Drive Miami Beach, Florida 33139 ANY PROPOSAL RECEIVED AFTER 3:00 P.M. ON OCTOBER 8, 2012, WILL BE RETURNED TO THE PROPOSER UNOPENED, AND WILL NOT BE CONSIDERED. THE RESPONSIBILITY FOR SUBMITTING PROPOSALS BEFORE THE STATED TIME AND DATE IS SOLELY THE RESPONSIBILITY OF THE PROPOSER. THE CITY WILL NOT BE RESPONSIBLE FOR DELAYS CAUSED BY MAIL, COURIER SERVICE, OR ANY OTHER ENTITY OR OCCURRENCE. A Pre-Proposal Submission Meeting is scheduled for September 24, 2012 at 1:00 p.m. at the following address: City of Miami Beach City Hall City Manager’s Large Conference Room – Fourth Floor 1700 Convention Center Drive Miami Beach, Florida 33139 Attendance (in person or via telephone) to this Pre-Proposal Submission Meeting is encouraged and recommended as a source of information, but is not mandatory. Proposers interested in participating in the Pre-Proposal Submission Meeting via telephone must follow these steps: (1) Dial the TELEPHONE NUMBER: 1-877-953-3061 (Toll-free North America) (2) Enter the MEETING NUMBER: 8982915# Proposers who are interested in participating via telephone, please send an e-mail to theocarrasco@miamibeachfl.gov expressing your intent to participate via telephone at least one business day in advance of the meeting. The City utilizes BidNet for automatic notification of bid opportunities and document fulfillment. This system allows vendors to register online and receive notification of new bids, amendments and awards. Vendors with Internet access should review the registration options at the following website: http://www.govbids.com/scripts/panhandle/admin_panhandle/ If you do not have Internet access, please call the BidNet support group at 800-677-1997 extension # 214. The City also provides bid information on its website, please visit: http://web.miamibeachfl.gov/procurement PROPOSERS ARE HEREBY ADVISED THAT THIS RFP IS SUBJECT TO THE FOLLOWING ORDINANCES/RESOLUTIONS, WHICH MAY BE FOUND ON THE CITY OF MIAMI BEACH WEBSITE: http://web.miamibeachfl.gov/procurement/scroll.aspx?id=23510 • Debarment Proceedings -- Ordinance No. 2000-3234 • Code of Business Ethics – Resolution No. 2000-23879 • Protest Procedures – Ordinance No. 2002-3344 • Lobbyist Registration and Disclosure of Fees – Ordinance No. 2002-3363 • Cone of Silence – Ordinance No. 2002-3378 • Campaign Contributions by Vendors - Ordinance No. 2003-3389 • Requirement for City Contractors to Provide Equal Benefits for Domestic Partners – Ordinance No. 2005-3494 • Local Preference for Miami Beach-Based Vendors – Ordinance No. 2011-3747 • Preference for Florida Small Businesses Owned and Controlled by Veterans and to State-Certified Service-Disabled Veteran Business Enterprises – Ordinance No. 2011-3748. Any questions or requests for clarifications concerning this RFP shall be submitted by e-mail to: theocarrasco@miamibeachfl.gov, with copies also submitted to the City Clerk: RafaelGranado@miamibeachfl.gov. All questions or requests for clarifications must be received no later than five (5) calendar days prior to the scheduled RFP submission date. All responses to questions/clarifications will be sent to Proposers in the form of a written addendum. THE CITY OF MIAMI BEACH RESERVES THE RIGHT TO ACCEPT ANY PROPOSAL DEEMED TO BE IN THE BEST INTEREST OF THE CITY, OR WAIVE ANY IRREGULARITY AND/OR INFORMALITY IN ANY PROPOSAL, OR REJECT ANY AND/OR ALL PROPOSALS. Sincerely, Raul J. Aguila Chief Deputy City Attorney (for Procurement Division)
