Summary of Specifications:
INVITATION TO BID NO. 32-11/12 FOR THE PURCHASE AND DELIVERY OF AN ESCALATOR CLEANING MACHINE
Sealed bids will be received by the City of Miami Beach Procurement Division, 3rd Floor, 1700 Convention Center Drive, Miami Beach, Florida 33139, until 3:00 p.m. on the 11th day of April, 2012, for the purchase and delivery of an escalator cleaning machine.
Purpose: The purpose of this bid is to establish a contract, by means of sealed bids, for the purchase and delivery of an escalator cleaning machine that can clean the treads and vertical risers simultaneously, from a source(s) of supply that will give prompt and efficient service.
Minimum Requirements: Prospective bidders must have been in business for a minimum of three (3) years and must submit with their bids, or within five (5) calendar days upon receipt of a request from the Procurement Office, six (6) references of which at least five (5) separate references represent the provision of related items.
A Pre-Bid Conference is scheduled for 10 a.m. on March 27, 2012, at the following address: City of Miami Beach, City Hall, 4th Floor, City Manager’s Small Conference Room, 1700 Convention Center Drive, Miami Beach, Florida.
Attendance (in person or via telephone) to this pre-bid submission meeting is strongly encouraged and recommended but is not mandatory. Bidders interested in participating in the pre-bid meeting via telephone must follow these steps:
(1) Dial the TELEPHONE NUMBER: 1-877-953-3061 (Toll-free North America) (2) Enter the MEETING NUMBER: 8982915# (note that the number is followed by the pound (#) key).
Bidders who are interested in participating via telephone, please send an e-mail to cdelvat@miamibeachfl.gov expressing your intent to participate via telephone.
Any questions or clarifications concerning this Invitation to Bid shall be submitted in writing by e-mail to cdelvat@miamibeachfl.gov, mail to the Procurement Department, 1700 Convention Center Drive, Miami Beach, FL 33139, or via FAX: (786) 394-4000 no later than April 2, 2012, at 3 p.m. The Bid title/number shall be referenced on all correspondence. All responses to questions/clarifications will be sent to all prospective bidders in the form of an addendum. The City of Miami Beach reserves the right to accept any proposal or bid deemed to be in the best interest of the City of Miami Beach, or waive any informality in any proposal or bid. The City of Miami Beach may reject any and all proposals or bids.
The City of Miami Beach utilizes BidNet for automatic notification of bid opportunities and document fulfillment. This system allows for vendors to register online and receive notification of new bids, amendments and awards. Vendors with Internet access should review the registration options at the following website: http://www.govbids.com/scripts/panhandle/public/home1.asp If you do not have Internet access, please call the BidNet support group at 800-677-1997 extension # 214.
Interested bidders who would like to know particulars of this and other bids for the City of Miami Beach should view the City’s Procurement Division’s web page at http://web.miamibeachfl.gov/procurement/scroll.aspx?id=23510.
The City of Miami Beach reserves the right to accept any proposal deemed to be in the best interest of the City of Miami Beach, or waive any informality in any proposal. The City of Miami Beach may also reject any and all proposals.
To request this material in accessible format, sign language interpreters, information on access for persons with disabilities, and/or any accommodation to review any document or participate in any city-sponsored proceeding, please contact 305-604-2489 (voice) or 305-673-7218 (TTY) 5 days in advance to initiate your request. TTY users may also call 711 (Florida Relay Service).
YOU ARE HEREBY ADVISED THAT THIS REQUEST FOR PROPOSAL IS SUBJECT TO THE FOLLOWING ORDINANCES/RESOLUTIONS, WHICH MAY BE FOUND ON THE City OF MIAMI BEACH WEBSITE: http://web.miamibeachfl.gov/procurement/scroll.aspx?id=23510
• Cone of Silence – Ordinance No. 2002-3378 • Campaign Contributions by Vendors – Ordinance No. 2003-3389 • Code of Business Ethics – Resolution No. 2000-23879 • Debarment Proceedings – Ordinance No. 2000-3234 • Protest Procedures – Ordinance No. 2002-3344 • Lobbyist Registration & Disclosure of Fees – Ordinance No. 2002-3363 • False Claims – Ordinance No. 2003-3398 • Requirement for City Contractors to Provide Equal Benefits for Domestic Partners – Ordinance No. 2005-3494 • Local Preference for Miami Beach-Based Vendors – Ordinance No. 2011-3747 • Preference for Florida Small Businesses Owned and Controlled by Veterans and to State Certified Service-Disabled Veteran Business Enterprises – Ordinance No. 2011-3748
Sincerely, Gus Lopez, CPPO Procurement Director
