Summary of Specifications:
Invitation to Bid No. 35-09/10
Sealed bids will be received by the City of Miami Beach Procurement Director, 3rd Floor, 1700 Convention Center Drive, Miami Beach, Florida 33139, until 3:00 p.m. on the 29th day of June, 2010 for:
LANDSCAPE MAINTENANCE SERVICES FOR THE BEACHWALK, BOARDWALK, STREET-ENDS AND SPOIL AREAS CITYWIDE. Purpose: The purpose of this bid is to establish a contract, by means of sealed bids, to provide citywide grounds maintenance service. This contract shall remain in effect for three (3) years from date of contract execution by the Mayor and City Clerk, and by mutual agreement for two (2) one (1) year renewal options. Scope of Work: The work specified in this section consists of furnishing all labor, machinery, tools means of transportation, supplies, equipment, materials, services and incidentals necessary to provide complete landscape maintenance services as specified herein. The work shall include but not be limited to, litter retrieval and waste disposal, mowing, edging, landscape maintenance, herbicide/insecticide/fertilizer application, turf management, irrigation system operation maintenance/repair and replacement of plants as required.
Minimum Requirements: Prospective bidders must submit with their bids three (3) references, of which at least one (1) reference must be of contracts over $100,000/year in landscaping services. Also, prospective bidders must meet qualifications as set forth by section 3.2 of the Bid Documents. Estimated Annual Budget: $250,000 Sealed bids will be received until 3:00 PM on June 29, 2010, at the following address:
City of Miami Beach, City Hall Procurement Division - Third Floor 1700 Convention Center Drive Miami Beach, Florida 33139
At the time, date, and place above, bids will be publicly opened. Any bids received after time and date specified will be returned to the bidder unopened. The responsibility for submitting a bid before the stated time and date is solely and strictly the responsibility of the bidder. The City is not responsible for delays caused by mail, courier service, including U.S. Mail, or any other occurrence.
ANY BIDDER THAT DOES NOT MEET THE ABOVE MINIMUM REQUIREMENTS WILL BE DEEMED NON-RESPONSIVE. THEREFORE, IF ANY BIDDER BELIEVES THAT THE MININUM REQUIREMENTS OF THE BID DOCUMENTS ARE RESTRICTIVE TO COMPETITION, YOU MUST SUBMIT IN WRITING TO POINT OF CONTACT, PROPOSED REVISIONS PRIOR TO THE DEADLINE OF RECEIPT OF BIDS. A Pre-bid conference will be held on Thursday, June 10, 2010 at 11:00 a.m. at the following address:
City of Miami Beach, City Hall - Fourth Floor City Manager’s Large Conference Room 1700 Convention Center Drive Miami Beach, FL 33139
Attendance (in person or via telephone) to this Pre-bid meeting is encouraged and recommended as a source of information, but is not mandatory. Bidders interested in participating in the pre-bid submission meeting via telephone must follow these steps: (1) Dial the TELEPHONE NUMBER: 1-877-953-3061 (Toll-free North America)
(2) Enter the MEETING NUMBER: 8982915# (note that number is followed by the pound (#) key).
The City utilizes BidNet as our electronic procurement service for automatic notification of bid opportunities and document fulfillment. We encourage you to participate in this bid notification system. To find out how you can receive automatic bid notifications or to obtain a copy of this Bid, go to www.govbids.com/scripts/southflorida/public/home1.asp or call toll-free 1-800-677-1997 ext. 214. The City also utilizes BidSync powered by RFP Depot, a central bid notification system which provides bid notification services to interested vendors. BidSync allows for vendors to register online and receive notification of bids, amendments and awards. Vendors with Internet access should review the registration options at the following website: www.bidsync.com. If you do not have Internet access, please call BidSync’s vendor support group at 800-990-9339 or 801-765-9245. At time, date, and place above, bids will be publicly opened. Any bids or proposals received after time and date specified will be returned to the bidder unopened. The responsibility for submitting a bid/proposal before the stated time and date is solely and strictly the responsibility of the bidder/proposer. The City is not responsible for delays caused by mail, courier service, including U.S. Mail, or any other occurrence. Any questions or clarifications concerning this Bid shall be submitted in writing by mail or facsimile to the Procurement Division, 1700 Convention Center Drive, Miami Beach, FL 33139, or FAX: (786) 394-4235. The Bid title/number shall be referenced on all correspondence. All questions must be received no later than ten (10) calendar days prior to the scheduled Bid opening date. All responses to questions/clarifications will be sent to all prospective bidders in the form of an addendum. The City of Miami Beach reserves the right to accept any proposal or bid deemed to be in the best interest of the City of Miami Beach, or waive any informality in any proposal or bid. The City of Miami Beach may reject any and all proposals or bids.
YOU ARE HEREBY ADVISED THAT THIS INVITATION TO BID IS SUBJECT TO THE FOLLOWING ORDINANCES/RESOLUTIONS, WHICH MAY BE FOUND ON THE CITY OF MIAMI BEACH WEBSITE: http://web.miamibeachfl.gov/procurement/scroll.aspx?id=23510 • CONE OF SILENCE -- ORDINANCE NO. 2002-3378 • CODE OF BUSINESS ETHICS -- RESOLUTION NO. 2000-23879. • DEBARMENT PROCEEDINGS -- ORDINANCE NO. 2000-3234. • PROTEST PROCEDURES -- ORDINANCE NO. 2002-3344. • LOBBYIST REGISTRATION AND DISCLOSURE OF FEES -- ORDINANCE NO. 2002-3363 • LOCAL PREFERENCE ORDINANCE NO. 2003-3413 • CAMPAIGN CONTRIBUTIONS BY VENDORS ORDINANCE NO. 2003-3389. • LIVING WAGE ORDINANCE NO. 2001-3301 • REQUIREMENT FOR CITY CONTRACTORS TO PROVIDE EQUAL BENEFITS FOR DOMESTIC PARTNERS - ORDINANCE NO. 2005-3494
Sincerely,
Gus Lopez, CPPO Procurement Director
