Summary of Specifications:
Sealed bids will be received by the City of Miami Beach Procurement Director, 3rd Floor, 1700 Convention Center Drive, Miami Beach, Florida 33139, until 3:00 p.m. on June 29, 2012. ANY BIDS RECEIVED AFTER 3:00 PM ON JUNE 29, 2012, WILL BE RETURNED TO THE BIDDER UNOPENED, AND WILL NOT BE CONSIDERED. THE RESPONSIBILITY FOR SUBMITTING BIDS BEFORE THE STATED TIME AND DATE IS SOLELY THE RESPONSIBILITY OF THE BIDDER. THE CITY WILL NOT BE RESPONSIBLE FOR DELAYS CAUSED BY MAIL, COURIER SERVICE, OR ANY OTHER ENTITY OR OCCURRENCE. FACSIMILE, ELECTRONIC, OR E-MAILED BIDS WILL NOT BE ACCEPTED. PURPOSE: The purpose of this bid is to establish a contract, by means of sealed bids, for qualified vendor(s) for the supply of all labor, materials, tools, and equipment necessary to provide street lighting maintenance for State roads within the limits of Miami Beach, on an as needed basis. TERM: The contract(s) entered into with the successful bidder(s) will have an initiated term of one (1) year, and may be renewed at the sole discretion of the City, through its City Manager, for three (3) additional one (1) year terms. MINIMUM REQUIREMENTS: Prospective bidders must have been in business for a minimum of three (3) years. In addition, prospective bidders must submit with their bids three (3) references which represent established business relationships of two (2) or more years in the provision of street light maintenance for cities, counties, states, or large malls. Bidders are required to submit their equipment inventory with the bid. A Pre-bid Meeting is scheduled for June 19, 2012 at 10:00 A.M. at the following address: City of Miami Beach City Hall – Fourth Floor 1700 Convention Center Drive City Manager’s Small Conference Room Miami Beach, Florida 33139 Attendance (in person or via telephone) to this Pre-Bid meeting is encouraged and recommended as a source of information, but is not mandatory. Bidders interested in participating in the Pre-Bid Meeting via telephone must follow these steps: (1) Dial the TELEPHONE NUMBER: 1-877-953-3061 (Toll-free North America) (2) Enter the MEETING NUMBER: 8982915# Bidders who are interested in participating via telephone, please send an e-mail to cdelvat@miamibeachfl.gov expressing your intent to participate via telephone at least one business day in advance of the meeting. The City also utilizes BidNet for automatic notification of bid opportunities and document fulfillment. This system allows vendors to register online and receive notification of new bids, amendments and awards. Vendors with Internet access should review the registration options at the following website: http://www.govbids.com/scripts/panhandle/public/home1.asp?utm_me ium=referral&utm_source=MIA28FL&utm_campaign=web_site. If you do not have Internet access, please call the BidNet support group at 800-677-1997 extension # 214. The City also provides bid information on its website, please visit http://web.miamibeachfl.gov/procurement. BIDDERS ARE HEREBY ADVISED THAT THIS BID IS SUBJECT TO THE FOLLOWING ORDINANCES/RESOLUTIONS, WHICH MAY BE FOUND ON THE CITY OF MIAMI BEACH WEBSITE: http://www.miamibeachfl.gov/newcity/depts/purchase/bidintro.asp • CONE OF SILENCE -- ORDINANCE NO. 2002-3378 • CODE OF BUSINESS ETHICS -- RESOLUTION NO. 2000-23879. • PROTEST PROCEDURES -- ORDINANCE NO. 2002-3344. • DEBARMENT PROCEEDINGS -- ORDINANCE NO. 2000-3234 • LOBBYIST REGISTRATION AND DISCLOSURE OF FEES -- ORDINANCE NO. 2002-3363. • CAMPAIGN CONTRIBUTIONS BY VENDORS - ORDINANCE NO. 2003-3389. • EQUAL BENEFITS ORDINANCE – ORDINANCE NO. 2005-3494. • LIVING WAGE REQUIREMENT --ORDINANCE NO. 2010-3682. • LOCAL PREFERENCE FOR MIAMI BEACH-BASED VENDORS – ORDINANCE NO. 2011-3747. • PREFERENCE FOR FLORIDA SMALL BUSINESSES OWNED AND CONTROLLED BY VETERANS AND TO STATE CERTIFIED SERVICE-DISABLED VETERAN BUSINESS ENTERPRISES – ORDINANCE NO. 2011-3748. Any questions or requests for clarifications concerning this BID shall be submitted in writing (or by e-mail) to the following address: cdelvat@miamibeachfl.gov; with copies also submitted to the City Clerk: RafaelGranado@miamibeachfl.gov All questions or requests for clarifications must be received no later than ten (10) calendar days prior to the scheduled bid submission date. All responses to questions/clarifications will be sent to bidders in the form of a written addendum. This bid is not to be construed as an offer by the City of Miami Beach. Bidders interested in pursuing this opportunity are urged to make such investigations and evaluations as they deem advisable, and to reach independent conclusions concerning statements made in this bid and any Addendum or Addenda issued pursuant thereto. THE CITY OF MIAMI BEACH RESERVES THE RIGHT TO ACCEPT ANY BID DEEMED TO BE IN THE BEST INTEREST OF THE CITY, OR WAIVE ANY IRREGULARITY AND/OR INFORMALITY IN ANY BID, OR REJECT ANY AND/OR ALL BIDS.
