Summary of Specifications:
PUBLIC NOTICE REQUEST FOR PROPOSALS (RFP) FOR THE ACQUISITION OF A MOBILE AND/OR HANDHELD LICENSE PLATE RECOGNITION (LPR) PARKING ENFORCEMENT SYSTEM The City of Miami Beach, on behalf of its Parking Department (the City), is pursuing technology enhancements for its parking payment systems including, but not limited to, multi-space pay stations, municipal permit programs (including business and residential permits), and potentially pay by phone services. The City intends to migrate to a License Plate Recognition (LPR) enforcement system, and eventually have “paperless” parking payment options and solutions. The payment options shall be delivered through real time web based services provided by either the vendors’ payment platform or, in at least one case, the City’s payment platform. The City is seeking an LPR enforcement component, including functionality through real time web enabled mobile and/or handheld units which interface with the proprietary payment platforms described above. The above payment platform list is not intended to be an all encompassing list. It is the intent of the City to enter into a three (3) year agreement with the successful Proposer to provide a Mobile and/or handheld LPR Parking Enforcement System, with an option for an additional two (2) year renewal option, at the sole discretion of the City Manager. . Sealed proposals will be received until 3:00 p.m. on August 20, 2012, at the following address: City of Miami Beach City Hall Procurement Division --Third Floor 1700 Convention Center Drive Miami Beach, Florida 33139 ANY PROPOSAL RECEIVED AFTER 3:00 PM ON AUGUST 20, 2012, WILL BE RETURNED TO THE PROPOSER UNOPENED, AND WILL NOT BE CONSIDERED. THE RESPONSIBILITY FOR SUBMITTING PROPOSALS BEFORE THE STATED TIME AND DATE IS SOLELY THE RESPONSIBILITY OF THE PROPOSER. THE CITY WILL NOT BE RESPONSIBLE FOR DELAYS CAUSED BY MAIL, COURIER SERVICE, OR ANY OTHER ENTITY OR OCCURRENCE. A Pre-Proposal Submission Meeting is scheduled for August 3, 2012 at 10:00am at the following address: City Hall – Fourth Floor City Manager’s Large Conference Room 1700 Convention Center Drive Miami Beach, Florida 33139 Attendance (in person or via telephone) to this Pre-Proposal Submission Meeting is encouraged and recommended as a source of information, but is not mandatory. Proposers interested in participating in the Pre-Proposal Submission Meeting via telephone must follow these steps: (1) Dial the TELEPHONE NUMBER: 1-877-953-3061 (Toll-free North America) (2) Enter the MEETING NUMBER: 8982915# Proposers who are interested in participating via telephone, please send an e-mail to Cdelvat@miamibeachfl.gov expressing your intent to participate via telephone at least one business day in advance of the meeting. The City utilizes BidNet for automatic notification of bid opportunities and document fulfillment. This system allows vendors to register online and receive notification of new bids, amendments and awards. Vendors with Internet access should review the registration options at the following website: http://www.govbids.com/scripts/panhandle/public/home1.asp?utm_me ium=referral&utm_source=MIA28FL&utm_campaign=web_site. If you do not have Internet access, please call the BidNet support group at 800-677-1997 extension # 214. The City also provides bid information on its website, please visit: http://web.miamibeachfl.gov/procurement. PROPOSERS ARE HEREBY ADVISED THAT THIS RFP IS SUBJECT TO THE FOLLOWING ORDINANCES/RESOLUTIONS, WHICH MAY BE FOUND ON THE CITY OF MIAMI BEACH WEBSITE: http://www.miamibeachfl.gov/newcity/depts/purchase/bidintro.asp • CONE OF SILENCE -- ORDINANCE NO. 2002-3378 • PROTEST PROCEDURES -- ORDINANCE NO. 2002-3344. • DEBARMENT PROCEEDINGS -- ORDINANCE NO. 2000-3234 • LOBBYIST REGISTRATION AND DISCLOSURE OF FEES -- ORDINANCE NO. 2002-3363. • CAMPAIGN CONTRIBUTIONS BY VENDORS - ORDINANCE NO. 2003-3389. • REQUIREMENT FOR CITY CONTRACTORS TO PROVIDE EQUAL BENEFITS FOR DOMESTIC PARTNERS - ORDINANCE NO. 2005-3494 • LOCAL PREFERENCE FOR MIAMI BEACH-BASED VENDORS – ORDINANCE NO. 2011-3747. • PREFERENCE FOR FLORIDA SMALL BUSINESSES OWNED AND CONTROLLED BY VETERANS AND TO STATE-CERTIFIED SERVICE-DISABLED VETERAN BUSINESS ENTERPRISES – ORDINANCE NO. 2011-3748. • CODE OF BUSINESS ETHICS -- RESOLUTION NO. 2000-23879. Any questions or requests for clarifications concerning this RFP shall be submitted by e-mail to: cdelvat@miamibeachfl.gov, with copies also submitted to the City Clerk: RafaelGranado@miamibeachfl.gov. All questions or requests for clarifications must be received no later than five (5) calendar days prior to the scheduled RFP submission date. All responses to questions/clarifications will be sent to Proposers in the form of a written addendum. THE CITY OF MIAMI BEACH RESERVES THE RIGHT TO ACCEPT ANY PROPOSAL DEEMED TO BE IN THE BEST INTEREST OF THE CITY, OR WAIVE ANY IRREGULARITY AND/OR INFORMALITY IN ANY PROPOSAL, OR REJECT ANY AND/OR ALL PROPOSALS. Sincerely, Raul J. Aguila Chief Deputy City Attorney (for Procurement Division)
