Summary of Specifications:
Request for Proposals (RFP) No. 44-07/08, For a Self-Service Bicycle Rental Program
The City intends to enter into a contract for the delivery and operation of a self-service bicycle rental fleet for public use and stationed in the public right-of-way (ROW). The selected Proposer will be required to implement a program, which should enable the public to self-rent bicycles from any of several locations and return them to another. Services would be provided by the selected Proposer on a 24-hour, 365-day-a-year (full time) basis with sufficient personnel to successfully operate the program.
The City’s goals and objectives are to promote a vision to make bicycling an integral part of daily life for Miami Beach residents and visitors. This program is to be accessible to the maximum number of people in the most cost-efficient manner to increase bicycle and decrease local motor vehicle use.
Self-service bicycle rental programs provide a convenience for bicyclists since bicycles are available on an as-needed basis, tune-ups and storage are not necessary, and bike stations are provided in strategic locations. Benefits for the cities include reduced traffic congestion, improved air quality, quieter and more livable streets, and the opportunity for citizens to improve their health through exercise. It is anticipated that the bicycle system would also be integrated with other alternative modes of transportation, such as transit and car-sharing programs, and may promote walking, since users can easily switch between these modes. The various travel modes will also be coordinated with the City’s various parking facilities. A self-service bicycle rental program will contribute to the City’s effort to promote multi-modal transportation options, which will help to facilitate mobility throughout the City. One of the features that help to ensure ease of use and to facilitate payments is a computerized reservation and credit card acceptance device.
Sealed Proposals will be received until 3:00 PM on October 24, 2008, at the following address:
City of Miami Beach City Hall Procurement Division - Third Floor 1700 Convention Center Drive Miami Beach, Florida 33139
Any Proposal received after 3:00 PM on October 24, 2008, will be returned to the Proposer unopened. The responsibility for submitting Proposals before the stated time and date is solely the responsibility of the Proposer.
The City will not be responsible for delays caused by mail, courier service, including U.S. Mail, or any other occurrence.
A Pre-Proposal Submission Meeting is scheduled for October 2, 2008, at 1 p.m. at the following address:
City of Miami Beach City Hall – 4th Floor 1700 Convention Center Drive City Manager’s Large Conference Room Miami Beach, Florida 33139
Attendance (in person or via telephone) to this Pre-Proposal Submission Meeting is encouraged and recommended as a source of information, but is not mandatory. Proposers interested in participating in the pre-Proposal submission meeting via telephone must follow these steps:
(1) Dial the TELEPHONE NUMBER: 1-800-915-8704 (Toll-free North America)
(2) Enter the MEETING NUMBER: *2659980* (note that number is preceded and followed by the star (*) key).
Proposers who are interested in participating via telephone, please send an e-mail to theocarrasco@miamibeachfl.gov expressing your intent to participate via telephone at least one business day in advance of the meeting.
The City of Miami Beach is using RFP Depot, a central notification system that provides bid notification services to interested vendors. RFP Depot allows vendors to register online and receive notification of new bids, amendments and awards. Vendors with Internet access should review the registration options at the following website: www.rfpdepot.com If you do not have Internet access, please call the RFP Depot’s vendor support group at 801-765-9245.
The City of Miami Beach has also contracted with BidNet and is utilizing a central bid notification system created exclusively for state and local agencies located in South Florida. Created in conjunction with BidNet(s), this South Florida Purchasing system allows vendors to register online and receive notification of new bids, amendments and awards. Vendors with Internet access should review the registration options at the following website: www.govbids.com/scripts/southflorida/public/home1.asp.
If you do not have Internet access, please call the BidNet(r) support group at 800-677-1997 extension # 214.
THE CITY OF MIAMI BEACH RESERVES THE RIGHT TO ACCEPT ANY PROPOSAL DEEMED TO BE IN THE BEST INTEREST OF THE CITY OF MIAMI BEACH, OR WAIVE ANY INFORMALITY IN ANY PROPOSAL. THE CITY OF MIAMI BEACH MAY ALSO REJECT ANY AND ALL PROPOSALS.
YOU ARE HEREBY ADVISED THAT THIS REQUEST FOR PROPOSALS IS SUBJECT TO THE FOLLOWING ORDINANCES/RESOLUTIONS, WHICH MAY BE FOUND ON THE CITY OF MIAMI BEACH WEBSITE: http://www.miamibeachfl.gov/newcity/depts/purchase/bidintro.asp
• CONE OF SILENCE – ORDINANCE NO. 2002-3378 • CODE OF BUSINESS ETHICS – RESOLUTION NO. 2000-23879 • DEBARMENT PROCEEDINGS – ORDINANCE NO. 2000-3234 • PROTEST PROCEDURES – ORDINANCE NO. 2002-3344 • LOBBYIST REGISTRATION AND DISCLOSURE OF FEES – ORDINANCE NO. 2002-3363 • EQUAL BENEFITS FOR DOMESTIC PARTNERS ORDINANCE – ORDINANCE NO. 2005-3494 • CAMPAIGN CONTRIBUTIONS BY VENDORS – ORDINANCE NO. 2003-3389
Sincerely, Gus Lopez, CPPO Procurement Director
