Summary of Specifications:
PUBLIC NOTICE Tel: 305-673- 7490, Fax: 786-394-4235
Invitation to Bid No. 51-08/09
Sealed bids will be received by the City of Miami Beach Procurement Director, 3rd Floor, 1700 Convention Center Drive, Miami Beach, Florida 33139, until 3:00 p.m. on August 31, 2009 for:
ANY BID RECEIVED AFTER 3:00 PM ON AUGUST 31, 2009 WILL BE RETURNED TO THE BIDDER UNOPENED.
RENTAL/LEASE OF VEHICLES FOR THE CITY OF MIAMI BEACH At time, date, and place above, bids will be publicly opened. Any bids or bids received after time and date specified will be returned to the bidder unopened. The responsibility for submitting a bid/bid before the stated time and date is solely and strictly the responsibility of the bidder/proposer. The City is not responsible for delays caused by mail, courier service, including U.S. Mail, or any other occurrence. PURPOSE: The purpose of this bid is to establish a contract, by means of sealed bids, to a qualified vendor(s) for Rental/Lease of Vehicles for the City of Miami Beach, up to thirty (30) rental vehicles per month on an as needed basis.
The vehicles shall be late models with low mileage, neat and clean in appearance, and in good operating condition, complete with air conditioning, automatic transmission, radio, power brakes and power steering. There will be no mileage charges, or rental charges of any nature except for refueling charges allowed on any rental. The selection of vehicles will be classified into groups for pricing purposes. From these groups, the City may choose the vehicle most suited for their line of work.
7 Mid Size Sedans, 7 Full Size Cars, 1 Full Size Luxury, 1 Mini Passenger Vans, 5 Pick-Up Trucks, and 8 Utility Vehicles, 1 Mini Cargo Van.
Estimated Annual Budget: $213,696
A Pre-bid conference will be held on August, 13th 2009, at 10:30 a.m. at the following address:
City of Miami Beach City Hall - Fourth Floor City Manager’s Large Conference Room 1700 Convention Center Drive Miami Beach, FL 33139
Attendance (in person or via telephone) to this Pre-bid meeting is encouraged and recommended as a source of information, but is not mandatory. Bidders interested in participating in the pre-bid submission meeting via telephone must follow these steps: (1) Dial the TELEPHONE NUMBER: 1-800-915-8704 (Toll-free North America). (2) Enter the MEETING NUMBER: *2659980* (note that number is preceded and followed by the star (*) key). The City utilizes BidNet as our electronic procurement service for automatic notification of bid opportunities and document fulfillment. We encourage you to participate in this bid notification system. To find out how you can receive automatic bid notifications or to obtain a copy of this Bid, go to www.govbids.com/scripts/southflorida/public/home1.asp or call toll-free 1-800-677-1997 ext. 214. The City also utilizes BidSync powered by RFP Depot, a central bid notification system which provides bid notification services to interested vendors. BidSync allows for vendors to register online and receive notification of bids, amendments and awards. Vendors with Internet access should review the registration options at the following website: www.bidsync.com. If you do not have Internet access, please call BidSync’s vendor support group at 800-990-9339 or 801-765-9245. Any questions or clarifications concerning this Bid shall be submitted in writing by mail or facsimile to the Procurement Division, 1700 Convention Center Drive, Miami Beach, FL 33139, or FAX: (786) 394-4235. The Bid title/number shall be referenced on all correspondence. All questions must be received no later than ten (10) calendar days prior to the scheduled Bid opening date. All responses to questions/clarifications will be sent to all prospective bidders in the form of an addendum. ANY BIDDER THAT DOES NOT MEET THE ABOVE MINIMUM REQUIREMENTS WILL BE DEEMED NON-RESPONSIVE. THEREFORE, IF ANY BIDDER BELIEVES THAT THE MININUM REQUIREMENTS OF THE BID DOCUMENTS ARE RESTRICTIVE TO COMPETITION, YOU MUST SUBMIT IN WRITING TO POINT OF CONTACT, PROPOSED REVISIONS PRIOR TO THE DEADLINE OF RECEIPT OF BIDS. The City of Miami Beach reserves the right to accept any proposal or bid deemed to be in the best interest of the City of Miami Beach, or waive any informality in any proposal or bid. The City of Miami Beach may reject any and all proposals or bids. YOU ARE HEREBY ADVISED THAT THIS INVITATION TO BID IS SUBJECT TO THE FOLLOWING ORDINANCES/RESOLUTIONS, WHICH MAY BE FOUND ON THE CITY OF MIAMI BEACH WEBSITE: http://web.miamibeachfl.gov/procurement/scroll.aspx?id=23510. • CONE OF SILENCE -- ORDINANCE NO. 2002-3378 • CODE OF BUSINESS ETHICS -- RESOLUTION NO. 2000-23879. • DEBARMENT PROCEEDINGS -- ORDINANCE NO. 2000-3234. • PROTEST PROCEDURES -- ORDINANCE NO. 2002-3344. • LOBBYIST REGISTRATION AND DISCLOSURE OF FEES -- ORDINANCE NO. 2002-3363 • LOCAL PREFERENCE ORDINANCE NO. 2003-3413 • CAMPAIGN CONTRIBUTIONS BY VENDORS ORDINANCE NO. 2003-3389. • REQUIREMENT FOR CITY CONTRACTORS TO PROVIDE EQUAL BENEFITS FOR DOMESTIC PARTNERS - ORDINANCE NO. 2005-3494
Sincerely,
Gus Lopez, CPPO Procurement Director
