Summary of Specifications:
FOR PLANNING, ARCHITECTURAL, ENGINEERING AND LANDSCAPE ARCHITECTURAL SERVICES IN CONNECTION WITH THE PLANNING, DESIGN, BID AND AWARD, AND CONSTRUCTION ADMINISTRATION SERVICES FOR CERTAIN LANDSCAPE IMPROVEMENTS TO THE MIAMI BEACH BOTANICAL GARDEN PROJECT; WITH FUNDING PROVIDED FROM THE PREVIOUSLY APPROPRIATED SERIES 2000 GENERAL OBLIGATION BOND FUND 383.
The City of Miami Beach (the “City”) needs to hire a design team that includes landscape architecture and engineering components to undertake the planning, design, bid and award, and construction oversight process for landscape improvements to the Miami Beach Botanical Garden, pursuant to the mission and vision of the Garden Conservancy, which is to provide and promote free public access to the facility; demonstrate USDA Zone 10 subtropical horticulture; promote environmental stewardship and green lifestyle; present environmental and ecological education programs for children and adults; preserve urban green space and tree canopy; and to serve as a venue for visual and performing arts, a community resource for weddings, parties and events and a tourist destination.
The City may request, accept, and consider proposals for the compensation to be paid under the contract only during competitive negotiations, which will take place after the selection of the firms deemed to be the most qualified to perform the required services. If the City is not able to negotiate a mutually satisfactory compensation schedule with the top-ranked firm which is determined to be fair, competitive and reasonable, additional firms in the order of their competence and qualifications may be selected, and negotiations may continue until an agreement is reached.
The cost and terms for the agreement will be negotiated after the Mayor and City Commission authorizes the Administration to enter into negotiations.
Sealed qualifications will be received until 3:00 PM on August 14, 2008, at the following address:
City of Miami Beach City Hall Procurement Division - Third Floor 1700 Convention Center Drive Miami Beach, Florida 33139
Any response received after 3:00 PM on August 14, 2008 will be returned to the consultant unopened. The responsibility for submitting qualifications before the stated time and date is solely the responsibility of the consultant.
The City will not be responsible for delays caused by mail, courier service, including U.S. Mail, or any other occurrence.
A non-mandatory Pre-RFQ Qualifications Meeting is scheduled for July 30, 2008 at 10:30 a.m. at the following address:
City of Miami Beach City Hall - Fourth Floor City Manager’s Small Conference Room 1700 Convention Center Drive Miami Beach, FL 33139
Attendance (in person or via telephone) to this Pre-Qualifications submission meeting is encouraged and recommended as a source of information but is not mandatory.
Proposers who are interested in participating via telephone please send an e-mail to olgaserrano@miamibeachfl.gov expressing your intent to participate via telephone at least one business day in advance of the meeting and must follow these steps:
(1) Dial the TELEPHONE NUMBER: 1-800-915-8704 (Toll-free North America)
(2) Enter the MEETING NUMBER: *2659980* (note that number is preceded and followed by the star (*) key).
The City of Miami Beach has contracted with BidNet and is utilizing a central bid notification system created exclusively for state and local agencies located in South Florida. Created in conjunction with BidNet(s), this South Florida Purchasing system allows for vendors to register online and receive notification of new bids, amendments and awards. Vendors with Internet access should review the registration options at the following website: www.govbids.com/scripts/southflorida/public/home1.asp.
If you do not have Internet access, please call the BidNet(r) support group at 800-677-1997 extension # 214.
The City of Miami Beach is also using RFP Depot, a central notification system which provides bid notification services to interested vendors. RFP Depot allows for vendors to register online and receive notification of new bids, amendments and awards. Vendors with Internet access should review the registration options at the following website: www.rfpdepot.com
If you do not have Internet access, please call the RFP Depot’s vendor support group at 801-765-9245.
The City of Miami Beach reserves the right to accept any proposal deemed to be in the best interest of the City of Miami Beach, or waive any informality in any proposal. The City of Miami Beach may also reject any and all proposals.
YOU ARE HEREBY ADVISED THAT THIS REQUEST FOR PROPOSAL IS SUBJECT TO THE FOLLOWING ORDINANCES/RESOLUTIONS, WHICH MAY BE FOUND ON THE CITY OF MIAMI BEACH WEBSITE: http://www.miamibeachfl.gov/newcity/depts/purchase/bidintro.asp
• CONE OF SILENCE -- ORDINANCE NO. 2002-3378 • CODE OF BUSINESS ETHICS -- RESOLUTION NO. 2000-23879. • DEBARMENT PROCEEDINGS -- ORDINANCE NO. 2000-3234. • PROTEST PROCEDURES -- ORDINANCE NO. 2002-3344. • LOBBYIST REGISTRATION AND DISCLOSURE OF FEES -- ORDINANCE NO. 2002-3363. • CAMPAIGN CONTRIBUTIONS BY VENDORS -- ORDINANCE NO. 2003-3389.
A & E AGREEMENT BOILER PLATE LINK: http://web.miamibeachfl.gov/procurement/scroll.aspx?id=23514
Sincerely, Gus Lopez, CPPO Procurement Director
