Summary of Specifications:
Invitation to Bid# 47-11/12 TO PROVIDE GROUNDS MAINTENANCE SERVICES ON SELECTED SITES THROUGHOUT THE SOUTH BEACH DISTRICT Sealed bids will be received by the City of Miami Beach Procurement Division, 3rd Floor, 1700 Convention Center Drive, Miami Beach, Florida 33139, until 3:00 p.m. on September 17, 2012. ANY BIDS RECEIVED AFTER 3:00 P.M. ON SEPTEMBER 17, 2012, WILL BE RETURNED TO THE BIDDER UNOPENED, AND WILL NOT BE CONSIDERED. THE RESPONSIBILITY FOR SUBMITTING BIDS BEFORE THE STATED TIME AND DATE IS SOLELY THE RESPONSIBILITY OF THE BIDDER. THE CITY WILL NOT BE RESPONSIBLE FOR DELAYS CAUSED BY MAIL, COURIER SERVICE, OR ANY OTHER ENTITY OR OCCURRENCE. FACSIMILE, ELECTRONIC, OR E-MAILED BIDS WILL NOT BE ACCEPTED. PURPOSE: The purpose of this bid is to establish a contract, by means of sealed bids, for qualified vendor(s) to provide grounds maintenance service on selected sites within the South Beach District of Miami Beach. SCOPE OF WORK: The work specified in this Bid requires the bidder to furnish all labor, machinery, tools, means of transportation, supplies, equipment, materials, services and incidentals necessary to provide complete landscape maintenance services, as specified herein. The work shall include, but not limited to: litter retrieval, trash receptacles service and maintenance and waste disposal; landscape maintenance, mowing, edging, pruning; pathway, sidewalk and hardscape maintenance; herbicide/insecticide/fertilizer application; turf management; irrigation system operation maintenance / repair; and replacement of plants as required. TERM: The contract(s) entered into with the successful bidder(s) will have an initiated term of three (3) years, and may be renewed at the sole discretion of the City, through its City Manager, for two (2) additional one (1) year terms. MINIMUM REQUIREMENTS: Prospective bidders must submit with their bids, or within five (5) working days from request by the City, six (6) references, of which at least three (3) separate references must be for contracts valued over $100,000/year in landscaping services. Also, prospective bidders must meet qualifications as set forth by Section 3.2 of the Bid. BID GUARANTY: All bids must be accompanied by a bid bond in the amount of $10,000. PAYMENT AND PERFORMANCE BOND: The successful Bidder executing the contract will be required to provide a Performance Bond, in the amount of $175,000; Payment Bond, in the amount of $400,000; and evidence of required insurance, within fifteen (15) calendar days after notification of award of the Contract. ESTIMATED ANNUAL BUDGET AMOUNT: $400,000 PRE-BID MEETING: A Pre-bid conference is scheduled for August 30, 2012 at 2:00 p.m. at the following address: City of Miami Beach City Hall - 4th Floor City Manager’s Large Conference Room 1700 Convention Center Drive Miami Beach, Florida 33139 Attendance (in person or via telephone) to this Pre-bid meeting is encouraged and recommended as a source of information, but is not mandatory. Bidders interested in participating in the pre-bid submission meeting via telephone must follow these steps: (1) Dial the TELEPHONE NUMBER: 1-877-953-3061 (Toll-free North America) (2) Enter the MEETING NUMBER: 8982915# (note that number is followed by the pound (#) key). Bidders who are interested in participating via telephone, please send an e-mail to Theo Carrasco, Procurement Coordinator at theocarrasco@miamibeachfl.gov expressing your intent to participate via telephone at least one business day in advance of the meeting. CONTACT PERSON: Any questions or clarifications concerning this Invitation to Bid shall be submitted to the Procurement Division in writing to Theo Carrasco, by e-mail: theocarrasco@miamibeachfl.gov, or facsimile: 786-394-4624 with a copy to the City Clerk’s Office, Rafael E. Granado via e-mail: RafaelGranado@miamibeachfl.gov; or facsimile: 786-394-4188 The Bid title/number shall be referenced on all correspondence. All questions or requests for clarification must be received no later than ten (10) calendar days prior to the scheduled Bid opening date. All responses to questions/clarifications will be sent to all prospective bidders in the form of an addendum. The City of Miami Beach utilizes BidNet for automatic notification of bid opportunities and document fulfillment. This system allows for vendors to register online and receive notification of new bids, amendments and awards. Vendors with Internet access should review the registration options at the following website: http://www.govbids.com/scripts/panhandle/Public/home1.asp. If you do not have Internet access, please call the BidNet support group at 800-677-1997 extension # 214. Interested bidders who would like to know particulars of this and other bids for the City of Miami Beach should also view the City’s Procurement Division’s web page at http://web.miamibeachfl.gov/procurement/scroll.aspx?id=23510. YOU ARE HEREBY ADVISED THAT THIS INVITATION TO BID IS SUBJECT TO THE FOLLOWING ORDINANCES/RESOLUTIONS, WHICH MAY BE FOUND ON THE CITY OF MIAMI BEACH WEBSITE: http://web.miamibeachfl.gov/procurement/scroll.aspx?id= 3510: • CONE OF SILENCE -- ORDINANCE NO. 2002-3378 • CAMPAIGN CONTRIBUTIONS BY VENDORS ORDINANCE NO. 2003-3389. • CODE OF BUSINESS ETHICS -- RESOLUTION NO. 2000-23879. • DEBARMENT PROCEEDINGS -- ORDINANCE NO. 2000-3234. • PROTEST PROCEDURES -- ORDINANCE NO. 2002-3344. • LOBBYIST REGISTRATION AND DISCLOSURE OF FEES -- ORDINANCE NO. 2002-3363 • EQUAL BENEFITS ORDINANCE – ORDINANCE NO. 2005-3494 • LOCAL PREFERENCE FOR MIAMI BEACH-BASED VENDORS – ORDINANCE NO. 2003-3413 AND ORDINANCE NO. 2011-3747. • PREFERENCE FOR FLORIDA SMALL BUSINESSES OWNED AND CONTROLLED BY VETERANS AND TO STATE CERTIFIED SERVICE-DISABLED VETERAN BUSINESS ENTERPRISES – ORDINANCE NO. 2011-3748. This Bid is not to be construed as an offer by the City of Miami Beach. Bidders interested in pursuing this opportunity are urged to make such investigations and evaluations as they deem advisable, and to reach independent conclusions concerning statements made in this bid and any Addendum or Addenda issued pursuant thereto. THE CITY OF MIAMI BEACH RESERVES THE RIGHT TO ACCEPT ANY BID DEEMED TO BE IN THE BEST INTEREST OF THE CITY, OR WAIVE ANY IRREGULARITY AND/OR INFORMALITY IN ANY BID, OR REJECT ANY AND/OR ALL BIDS. Sincerely, Raul J. Aguila Chief Deputy City Attorney (for Procurement Division)
