Summary of Specifications:
The Escambia County School District (the District) is soliciting proposals for a five (5) year agreement for the supply and servicing of automatic dishwashing dispenser systems and the cleaning and sanitizing supply requirements of school cafeterias. The quantities listed herein are estimated based on prior and projected usage. The District will make every attempt to adhere as closely as possible to the estimated quantities. However, the District reserves the right to reduce the quantities and/or purchase additional quantities at the contract price at any time during the agreement. The initial term shall begin upon School Board approval on August 20, 2015 through August 19, 2016 with four (4) one-year renewal periods to begin on August 20. Either party can cancel the contract without reason at the end of each contract year. Cancellation must be in writing and received 90 calendar days prior to the end of each contract year. Silence from both parties will be considered as acceptance for another contract year at the same terms and conditions. All pricing/rate schedules proposed herein shall be firm through the first year of the contract. For successive renewal year(s), Responder may request an increase equal to the allowable increase in the School Food Lunch Reimbursement program, using the index in effect at the time of the request. The request must be submitted in writing to the Purchasing Department ninety (90) calendar days prior to August 20 of each renewal year. If Responder can prove economic conditions warrant a greater increase with supporting supplier invoices and other documentation of Responder cost increase, the request will be subject to review and negotiation. The approval of any price increase will be determined solely by the District. If the District agrees to the price increase, the contract will be renewed for an additional one (1) year period at the new pricing with all other terms and conditions remaining unchanged. If bidding a brand and/or product OTHER THAN AS SPECIFIED, SAMPLES ARE REQUIRED. Please make a notation in the comments section if you are sending a sample. If you bid a product that is not preapproved in this RFP, you must send a sample for review by Thursday, July 2, 2015, 12:00 PM, CST. Failure to send a sample and required documentation when offering an alternate product shall result in your proposal being determined as “non-responsive” for that item. Samples should be clearly labeled “SAMPLES FOR RFP NUMBER #153502. If you plan to send samples, contact the Escambia County School District Purchasing Office by email to: awatson@escambia.k12.fl.us or by fax at (850) 469-6271. A form will be sent to you via email or fax. This form must be completed prior to samples being sent. The location to ship the samples will be noted on the form.
