Summary of Specifications:
This bid solicitation is for the purchase of equipment and installation services, if needed, for cafeterias throughout the District as detailed in the bid specifications. Prices, terms, and conditions of this agreement cover all purchases for the products listed in this document for the entire term of this agreement effective May 21, 2015 through May 20, 2016. The quantities listed herein are the best estimate of the District based on prior and projected usage. The District reserves the right to modify or reduce the estimated quantities based on funding availability. Additional quantities for items may also be purchased at the contract price at any time during the contract period. By signing this agreement, the Bidder agrees to honor the contract price for the entire term of the agreement. If offering a brand and/or product OTHER THAN ONE OF THE PREAPPROVED BRANDS LISTED, make a notation in the comments section for that item. If you offer a product that is not preapproved in this bid, you must send the documentation listed below for review by Monday, April 6, 2015, 4:00 PM, CST. -Full product specifications including warranty, pictures, and drawings for equipment. -List with contact name, phone numbers and email addresses of at least five (5) cafeterias or restaurants that are currently using the equipment. Failure to send the required documentation when offering an alternate product will result in your bid being determined “non-responsive” for that item. Alternate product documentation should be clearly labeled “ALTERNATE PRODUCT FOR BID NUMBER 153102.” If submitting alternate product documentation, the Bidder shall contact the Escambia County School District Purchasing Office by email to: awatson@escambia.k12.fl.us or by fax at (850) 469-6271. A form will be sent to you via email or fax. This form must be completed prior to documentation being sent. SITE VISITS FOR ITEM #42 ONLY – DISHWASHING MACHINE. INTERESTED BIDDERS ARE REQUIRED TO ATTEND SITE VISITS TO ASSESS INSTALLATION REQUIREMENTS NEEDED ON THURSDAY, APRIL 2, 2015 FROM 8:00 A.M. – 12:00 P.M. BIDDERS SHALL MEET AT 30 EAST TEXAR DRIVE, PENSACOLA, FL, MAINTENANCE CONFERENCE ROOM. CONTACT: BOB PILGRIM (850) 469-5480. **FAILURE TO ATTEND WILL PROHIBIT BIDDER FROM PLACING A BID OFFER FOR THIS ITEM** QUESTIONS: Due to time constraints, it is recommended that vendors send questions by a manner that can be tracked (email, certified mail, or overnight courier); email is preferred. The deadline for questions regarding this solicitation will be Thursday, April 2, 2015, 12:00 PM, Central Standard Time. Any changes in the specifications contained in this bid will be made by Addenda. PRIOR TO SUBMITTING A BID, it shall be the sole responsibility of each proposer to contact the Purchasing Agent or visit the Purchasing Department’s Web pages to determine if an Addendum has been issued and to obtain such addendum. Any Addendum and answers to any questions received will be posted on the Purchasing Department’s web pages by close of business Wednesday, April 8, 2015. The direct link to the Bid Activity Section of the District website is listed below. http://ecsd-fl.schoolloop.com/purchasing/bids All inquiries should be sent to: Allison Watson, Senior Purchasing Agent Purchasing Department Escambia County School District 75 N. Pace Blvd. Pensacola, FL 32505 Email: awatson@escambia.k12.fl.us Fax: 850-469-6271
