The purpose of this Request For Proposal (RFP) is to solicit sealed proposals for the direct delivery of milk and dairy products to cafeterias in the Escambia County School District (ECSD). The initial term shall be effective from August 1, 2018 through July 31, 2019 with four (4) one-year renewal options upon mutual consent of both parties and School Board approval. Either party can cancel the agreement without reason at the end of each contract year. Cancellation must be in writing and received ninety (90) calendar days prior to the end of each contract year. The quantities listed herein are the best estimate of the District based on prior and projected usage. The District will make every attempt to adhere as closely as possible to the estimated quantities. However, the District reserves the right to adjust quantities purchased at the offered price during the agreement. period. It is the intention of the District to award this solicitation to one (1) vendor as a direct delivery service.
If offering a brand and/or product OTHER THAN ONE OF THE PREAPPROVED BRANDS LISTS, the Responder must make a notation in the comments section for that item. If you offer a product that is not preapproved in this solicitation, you must send a sample for review by Wednesday, June 6, 2018, 12:00 PM CST. Failure to send a full case quantity sample size in its original packaging and the required documentation when offering an alternate product will result in your proposal being determined “non-responsive” for that item. Unmarked boxes or bags containing loose samples are not acceptable. Samples should be clearly labeled” SAMPLE FOR RFP #181502”. If you plan to send samples, the required form and instructions will be posted on the Purchasing website at http://ecsd- fl.schoolloop.com/purchasing/bids. This form must be completed prior to samples being sent. All food samples should be delivered to the Escambia County School District Central Warehouse, 51 East Texar Drive, Pensacola, FL 32503. Refer to Section S - Samples and Brand Names on page 5.
QUESTIONS: Due to time constraints, it is recommended that vendors send questions regarding this RFP in a manner that can be tracked (email, certified mail, or overnight courier); email is preferred. Deadline for questions will be Tuesday, May 22, 2018, 12:00 pm, CST. Changes in the specifications contained in this RFP will be made by Addenda. Any Addenda issued concerning this RFP will be posted on the Purchasing Department’s web pages. PRIOR TO SUBMITTING A PROPOSAL, it shall be the sole responsibility of each Responder to contact the Purchasing Agent or visit the Purchasing Department’s Web pages to determine if any Addenda was issued and to obtain such Addendum. Any addendum and answers to any questions received concerning this RFP will be posted by the close of business on Wednesday, May 30, 2018. The direct link to the Bid/RFP Activity Section of the District website is listed below:
http://ecsd-fl.schoolloop.com/purchasing/bids
All inquiries should be sent to:
Allison Watson, Senior Purchasing Agent Purchasing Department
Escambia County School District 75 N. Pace Blvd.
Pensacola, FL 32505
Email: awatson@escambia.k12.fl.us
For the Escambia County School District (ECSD) to ensure equal treatment of all participating vendors, the above named individual is ECSD’s only designated representative for this RFP. Vendors are expected to utilize this representative for ALL Information regarding this RFP. Vendors who contact any other District employee regarding the subject of this RFP are subject to disqualification from participating in this solicitation.
