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Basic Information

Reference Number

0000226443

Issuing Organization

Escambia County School District

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

200903

Title

District-Wide Commercial Refrigerator & Freezer Preventative Maintenance & Repai

Source ID

PU.AG.USA.1009.C9991351

Details

Location

United States, Florida, Escambia County

Purchase Type

Term: 02/01/2020 12:00 AM CST - 06/30/2020 11:59 PM CDT
Option: Renewable in one (1) year increments for up to four (4) additional years

Piggyback Contract

Yes

Description

The purpose of this Request for Proposal (RFP) is to establish an agreement (the Agreement) to provide preventative maintenance and as-needed repair services for refrigerators and freezers throughout the District. Initial equipment to be maintained is listed in Attachment A – Price Proposal. The District reserves the right to award to multiple Responders (see Section IX. A. 6.). The initial term of the Agreement will be February 1, 2020 through June 30, 2020. After the initial term, successive Agreement terms shall be from July 1 through June 30. The Agreement may be renewed in one (1) year increments for up to a total of five (5) years upon mutual written agreement and approval of the School Board of Escambia County, Florida. All pricing proposed herein shall be firm throughout the first year of the Agreement.
Proposals will only be accepted from Responders who attend the MANDATORY Pre-Proposal Conference and site visit.

Dates

Publication

11/07/2019 03:14 PM CST

Question Acceptance Deadline

11/20/2019 04:00 PM CST

Questions are submitted online

Closing Date

12/02/2019 02:00 PM CST

Prebid Conference

11/13/2019 08:00 AM CST

Contact Information

Travis Thrash

850-469-6207

tthrash@escambia.k12.fl.us

Buyer Preferences, Guidelines & Requirements

General Requirements

- Certification/Training

- Employee Background Checks Required

- Federally Funded

- Insurance Required

- Local Service Required

- Onsite Maintenance Required

Pre-Bidding Events

Event Type

Prebid Conference

Attendance

Mandatory

Event date

11/13/2019 08:00 AM CST

Location

J.E. Hall Center, Maintenance Conference Room, 30 East Texar Dr. Pensacola, Florida 32503

Event Note

Roughly thirty (30) minutes shall be taken at the beginning of the conference to review the Request For Proposal (RFP). A site visit at three (3) locations which house equipment representative of all of the equipment to be covered under this Agreement will immediately follow the RFP review. During the site visits, Responder shall exercise due diligence in identifying all relevant information required to generate a complete proposal for the services requested herein. The Responder(s) may choose to return to the sites individually for a second inspection. If electing to do so, the Responder must make an appointment with the Food Services Department, or designee, who shall be present at all times during these individual inspections. The Responder(s) may not disconnect any gauges, wiring, etc. from the units. Due to limited space, the maximum number of attendees from one (1) entity will be limited to two (2).
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Bid Submission Process

Bid Submission Type

Physical Bid Submission