This purpose of this solicitation is to establish a three (3) year agreement for the direct delivery of frozen dessert novelties to the school cafeterias in the Escambia County School District. All pricing, terms, and conditions of this agreement shall be fixed and in effect for all products listed in this document for the initial term of this agreement. The quantities listed herein are the best estimate of the District based on prior and projected usage. The District will make every attempt to adhere as closely as possible to the estimated dates and quantities. However, the District reserves the right to reduce the number of shipments and/or purchase additional quantities at the agreement price at any time during the agreement period. The District does not pay fuel adjustment charges.
Upon School Board approval, the initial term shall begin on August 1, 2022 through July 31, 2023 with two (2) one-year renewal options to begin on August 1 of each year upon mutual consent of both parties and School Board approval. Either party can cancel the contract without reason at the end of each contract year. Cancellation must be in writing and received ninety (90) calendar days prior to the end of each contract year. For successive renewal year(s), the Bidder may request an increase equal to the allowable increase in the School Food Lunch Reimbursement program using the index in effect at the time of the request. The request must be submitted in writing to the Purchasing Department ninety (90) calendar days prior to August 1 of each renewal year. If the Bidder can prove economic conditions warrant a greater increase with supporting supplier/manufacturer invoices and other documentation of Bidder’s cost increase, the request will be subject to negotiation. The approval of any price increase will be determined solely by the District. If the District agrees to the price increase, the agreement will be renewed for an additional one (1) year period at the new price with all other terms and conditions remaining unchanged.
