Specifications include, but are not limited to: The City will maintain the following bank accounts during the contract period. • City of Clermont (ZBA Master) • Pooled Cash Account (ZBA Subsidiary) • Payroll Account (ZBA Subsidiary) • Accounts Payable Account (ZBA Subsidiary) • Utilities Deposits Account; The City interfaces with Tyler MUNIS Financial Systems Management Software regarding the following banking services: • Electronic processing of positive pay files • Electronic processing of check reconciliation files • Electronic processing of utility billing payments; The City collects approximately 8,900 checks per month worth $2 million. The City scans all checks in an electronic deposit management system using five (5) scanners throughout the City. The City also collects approximately $11,000 in currency and coins each month. The City uses a remote currency management system in two (2) locations. Required services include: A. Process the deposit of approximately 8,900 checks per month by electronic deposit management. B. Process the collection of $11,000 in currency and coins per month by remote currency management. C. Image deposited items. D. Provide online access for deposit reconciliation, including images of deposited items. The City disburses approximately 269 controlled monthly disbursement checks from the Payroll and Accounts Payable accounts. The City has 96% participation in payroll direct depositing. Positive pay services are used on the accounts. Required services include: A. Provide controlled disbursement services. B. Provide payee-positive pay services with the online transmission of check details. C. Provide teller positive pay services. D. Provide positive pay exception items to review and correct online. E. Provide online stop-payment services. F. Provide CD-ROM or alternative electronic archival of cleared checks (images of front and back). G. Provide online access to cashed check images...
