February 7, 2023
CITY OF MORROW
REQUEST FOR BIDS
Dates:
Posted: February 7, 2023
Closed: February 21, 2023 @ 1400 hrs
Opened: February 21, 2023 @ 1400 hrs, Morrow City Hall
Work Location: Olde Town Morrow Road @ Jester Creek, Morrow, GA 30260
Purpose:
The District Wooden Bridge Repair & Refurbishment.
Scope of Work:
The scope of work for this contract includes the design, engineering, supervision, labor, materials, and equipment necessary for the repair and refurbishment of this structure as described within this RFP.
One (1) Vehicular Bridge Repairs and Maintenance Refurbishment:
- 44’ Overall Width x 365’ Long Repetitive Span Bridge
- 32’ Wide (30’ Clear) Vehicular Section
- (2) 6’ Wide (5’ Clear) Pedestrian Sections
Bridge Repairs & Maintenance Description
- Scope includes fastener tightening, rail straightening, sanding/grinding of joints.
- Scope includes repairs utilizing treated dimensional wood and all treated timber framework including:
∙ Remove and replace (1) wingwall piling shim.
∙ Install marine grade pile wraps on (2) pile bents in/near crossing.
∙ Sand pile gouges/large checking.
∙ Remove and replace (100) vehicular wear deck boards using 2x8 Southern Yellow Pine materials to be
glued and fastened to subdeck.
∙ Remove and replace (40) pedestrian deck boards using 3x8 Southern Yellow Pine materials.
∙ Remove and replace (1) 6x10 curb using Southern Yellow Pine materials.
∙ Remove and replace (45) 4x4x50” vehicular guiderail vertical pickets using Southern Yellow Pine
materials.
∙ Remove and replace (40) 4x4x54” vehicular guiderail vertical pickets using Southern Yellow Pine
materials.
∙ Remove and replace (3) 2x8 vehicular upper rails using Southern Yellow Pine materials.
∙ Remove and replace (4) 4x10 pedestrian rail posts using Southern Yellow Pine materials.
∙ Remove and replace (2) 2x6 pedestrian lower rails using Southern Yellow Pine materials.
∙ Remove and replace (15) 2x4 pedestrian vertical pickets using Southern Yellow Pine materials.
∙ Additional repairs of concealed/non-visible bridge components may arise after the removal of existing
elements for the repairs listed above. In the event of additional repairs.
3. This scope includes repairs utilizing hardware including:
∙ Replace (6) Timber bolts at damaged curb location.
∙ Install any missing X bracing Hex bolts.
∙ Coat all exposed substructure fasteners with acrylic.
4. Scope includes A Timber Protective Systems.
∙ Pressure wash of bridge as necessary.
∙ Fresh Coat application of Acrylic Latex on foundations.
∙ Fresh Coat application of 3 Step Translucent Oil on pedestrian rails, vehicular rails/curbing, inside and
outside of bridge cover (timbers only), both pedestrian decking systems, and the vehicular top deck
system.
5. Scope excludes subdeck replacement. Portions of subdeck will be inspected when partial weardeck is
removed. If replacement boards are required, they will be priced accordingly and submitted for approval to
proceed.
6. Scope excludes debris removal from crossing, any environmental investigation of crossing, any animal/pest
removal, or any bridge approach slab/asphalt work.
7. Scope excludes piling replacement. If it is discovered that replacement piling are required they will be priced
based on 16’ in the ground or until refusal utilizing typical vibratory hammer installation methods; Note that
piling/drilling clauses are in effect as described in “Item B - Pile Foundations”.
Design
1. Scope excludes formal design work & engineering consultation due to the limited scope of work required for repairs. All repair installations will be performed
utilizing standard installation techniques. Requests for Design Work & Engineering Consultation can be
assessed for additional scope & cost.
2. Scope excludes permitting costs and responsibilities of permitting by contractor. Scope includes remote assistance to help contractor/owner during permitting via response to comments, remote meeting attendance, and other standard items requested by jurisdiction. Design or Engineering Requests by the jurisdiction will be reviewed for the additional cost per the additional scope.
ITEM A | BRIDGE DESCRIPTION
Construction
1. This scope includes a work/construction crew.
2. This scope includes dumpster provided by contractor; contractor crews will provide cleanup of each bridge/wall work site daily
and place all scraps and debris in dumpster.
3. This scope includes bathroom facilities for the construction crew.
4. Scope requires the contractor/client to provide a pressurized water source or water truck for the YTPS
applications.
5. This scope requires the client to designate and mark ample access and staging locations within security
fencing for the construction crew, so that, scope of work can begin immediately upon arrival.
6. Scope excludes a wash station & security fencing.
7. This scope requires the client to ensure access road used to carry the materials and equipment to the bridge
site, which may include application of gravel to solidify a road surface, road shaping and/or scraping to permit
entry during inclement weather so that, scope of work can be continuous from commencement.
8.. This scope requires contractor/client to establish all field surveying as applicable to refurbishment scope to
layout extensions, relocations, and/or new elements of bridge such as bridge staking, pile staking, offsets,
elevations, benchmarks, and similar, as required by contractor and per contractor directives prior to mobilization,
so that, scope of work can begin immediately upon arrival.
10. This scope requires contractor/client to agree to abide by pre and post construction walk-through and
sign-off process for the bridge completion to ensure a successful project.
11. Scope is based on working hours 7AM - 5PM Monday thru Saturday, schedule as determined by contractor.
Client requests to adjust working hours (increasing or decreasing) will require re-assessment of schedule and
costs by contractor potentially resulting in additional costs to owner.
12. Scope is based on construction of a specified scope at the same time; any reduction in quantities could affect
unit pricing for the remainder of the scope.
13. This scope of work excludes any irrigation or waterline work, electrical-related work, lighting, or the design
and installation of any utilities on the bridge.
14. Scope excludes work in winter weather as defined: freezing temperatures or below, icy conditions, steady
snow fall and/or blizzard conditions. In the event work in winter weather is required by client, additional costs
will be assessed to the job. Costs will vary per severity of weather and reasons beyond contractors control including
but not limited to: additional safety precautions, equipment difficulty/failure of operation, labor/schedule slow
down, snow removal, material freezing, difficulty of material handling, and/or complete shutdown. Contractor will
monitor conditions and report to client daily, no work will commence without client approval.
Miscellaneous
1. Scope includes Sales Tax for materials and applicable Payroll Taxes. All other taxes are not included.
2. This scope includes contractor insurance coverage as follows: General Liability ($1m/$2m), Automobile Liability
($1m), Umbrella ($5m), and Worker’s Comp. ($1m). Professional Liability Insurance is provided by the EOR
($2m/$3m). Any additional Insurance requirements may require supplemental costs be forwarded to client.
3. Contractor’s scope of work should be based on the payments schedule as defined in the “Price Evaluation” of this contract.
4. This scope requires owner’s representation to consist of one point of contact for the duration of the project,
review boards or HOAs must designate/authorize one point of contact for project coordination.
5. Scope excludes liquidated damages: YBC will work with the client to meet timeframes as necessary, but will
not be held liable for any liquidated damages.
6. Scope excludes non-union labor and non-prevailing wage rates. Requirements by owner, contractor, and/or
union to comply with Union and/or Prevailing Wage requirements will be an additional cost unless agreed to
otherwise in writing.
7. This scope excludes a Performance and Payment Bond, and/or any other bonding unless specified in this
contract. Bid bonds and performance bonds will be provided upon request at an additional cost.
8. Scope excludes provisions for material and labor escalation costs. Material and labor escalation costs may
require reassessment of bridge cost, based on market conditions and age of contract.
Pile Foundations Scope of Work
Contractors will utilize pressure treated timber foundations for all bridges unless otherwise noted. The following information includes installation method descriptions and
standard associated unit costs:
Typical Piling Installation Method:
Contractors will utilizes a vibratory hammer to drive timber piling for foundations to contracted depth or until refusal.
1. Contracted Depth: Please see “Item A.I - Bridge Description”.
2. Typical Depths:
∙ 10’ or until refusal for Pedestrian/Golf Cart/Light Vehicular
∙ 16’ or until refusal for Vehicular
- Customized Depths: Additional depths might be included in the scope at the request of the client, based on
review of third party provided geotechnical information. Customized depths do not typically alleviate
piling clauses, instead they increase upfront cost in hopes of limiting change orders in the field.
Alternative Piling Installation Notification:
In the event contractor encounters a need for Alternative Piling Installation Methods, the client will be notified with the
discovered field conditions and an approval request to proceed. No additional work will commence without client
approval, therefore, response to requests with immediacy is necessary to avoid downtime.
Alternative Piling Installation Methods:
Alternative Piling Installation Methods utilize various supplemental equipment, materials, and labor, to achieve
appropriate in ground installation of timber piling as verified by EOR. Methods and Materials are dictated by soil
conditions encountered that prevent or prohibit Typical Piling Installation Methods from meeting contracted depth or
refusal requirements. Typical conditions & alternative methods are as follows:
1. Hard or Rocky Substrates: Alternate installation methods may include concrete footers, drilling, foundation
redesign, or a combination of methods, as well as associated materials & labor. Unit Costs are required for:
∙ Auguring/Drilling including all setup/breakdown time:
∙ Concrete footer pricing will be determined by size.
2. Soft or Sandy Substrates: Alternate installation methods may include longer piling, sister piling, splicing, or
a combination of methods, as well as associated materials & labor.
∙ Longer Piling & Sister Piling:
∙ Pedestrian: (from ground) and (from raft/scaffolding) per foot of piling installed
∙ Vehicular: (from ground) and (from raft/scaffolding) per foot of piling installed
∙ Prevailing Wage: (from ground) and (from raft/scaffolding) per foot of piling installed
∙ Splicing:
∙ From Ground:
∙ From Raft/Scaffolding:
∙ Freight: If required, costs are forwarded to client/ client notified ahead of time
Piling Documentation:
All piling installations are tracked via pile logs, that are evaluated by the EOR for Design Conformance. Pile Logs are
signed & sealed by the EOR and included in the close-out documents.
Geotechnical Data:
Geotechnical information, such as soils reports, flow rates,
and other site specific reports, are helpful in obtaining an approximate depth of piling needed for capacity per project.
The client can procure geotechnical services to supply information to prior to the Design and Engineering so that
the information can be incorporated into the design. Soils tests are conducted to a minimum of
50’ to 100’ deep or until refusal, based on stability of the soil. All soil tests/borings are completed as close to the
location of the proposed piling as possible.
Soil Testing and Piling Installation:
Soil testing allows for preparation of expectations for design,
materials, and construction methods to achieve the best-case scenario for an effective scope and anticipating
probable outcomes once construction begins. All piling will be minimally driven to the insertion rate that will supply the
needed capacity (determined through calculations in the engineering phase of the project). The final depth will be
determined in the field during construction of the project.
Engineering Details Scope of Work
Contractor will accommodate standard provisions and
parameters as they pertain to the project including shop drawings and engineering calculations necessary to
verify the structural integrity and loading capacity, such as, the intended live loads and dead loads of structural
components of contractor designs. This contract is limited to the scope of work as described in “Item A”. The following
information provides supplemental details regarding the engineering consultation scope, process, requirements,
deliverables, and exclusions:
Design, Engineering, & Schedule Milestones
∙ Contracted Scope Submittal - Minimally Item A, B, and C of this contract.
∙ Initial Client Shop Drawings Submittal - 30% Non-engineered Set
∙ Up to One (1) Response to 30% Comments Submittal - If required.
∙ Semi-Final Client Shop Drawings Submittal - 90% Non-engineered Set
∙ Up to Two (2) Response(s) to 90% Comments Submittal(s) - must provide any special conditions for
jurisdiction or for project requirements for engineering at this time.
∙ Fully Engineered Shop Drawing Submittal - Digital Sign & Sealed PDF Set
∙ Up to One (1) Response to comments for jurisdictional inquiries in permitting.
∙ Permitting Assistance – Contractor may need to provide
supplemental information for jurisdictional inquiries to help facilitate approvals, pending intensity of
demands made, time elapsed, and documentation/authorization required, efforts above and beyond
those noted herein may require additional payment.
∙ Notice to Proceed with Procurement - After permitting is secured pending scheduling this request will
be made by contractor for authorization; please note that any adjustments to design or engineering after this
authorization will carry additional costs for materials, design, & re-engineering.
∙ Foreman Redlines Set - Non-engineered maintained on Site
∙ Piling Logs - Non-engineered maintained on Site & In-office
∙ Design Conformance EOR Review - Engineered Letter of Conformance & Pile Logs Signed & Sealed
∙ Post-Construction Package - Foreman Redlines Set, Piling Logs, & Completed Design Conformance
Review in a digital format sent via electronic transfer or email, hardcopies upon request.
II. Design & Engineering Scope of Services:
Design services are intended to be thorough and efficient to provide high quality work & clarity in project
details to ensure the project’s success. Adherence to the schedule milestones is imperative to accomplish this
goal. Design & Engineering scope includes the above listing of shop drawing submittals, the standard engineer
consultation (sign & seal) of a single final design submittal, and a engineer consultation (sign & seal) of a single
design conformance package. All submissions are digital. All design shop drawings and engineering consultations
above and beyond this scope shall qualify as additional services.
∙ Additional Services are the redesign, supplemental calculations, structural upgrades, extensive editing,
or similar adjustments to design and shop drawing package are required by client or permitting authority
or a 3rd party engineer or due to significant schedule delays, may be required.
Site Specific Design Information:
Design must be approved prior to Notice to Proceed with procurement. Contractor will
utilize remote verification of site conditions such as photography, meetings, drawings, surveys, and similar
provided by owner until the design phase is approved to proceed to engineering. Once an approved design is in
place pending site progress and schedule, a pre-construction site visit or meeting will take place for premobilization
confirmations. Engineering must be approved prior to a notice to proceed with mobilization. A second preconstruction
walk-thru will be performed on field crew arrival to site to verify site conditions are per
expectations and to make any notes on items that may affect the build. Any site-specific conditions arising
causing variation from contracted scope at any point of the project must be discussed and agreed upon in writing
via change order.
Exclusions:
Contractor must use timber protective systems that are customized specifically
for bridges with strategically selected materials that allow for coatings to be
applied to the premium timber components used specifically for wooden bridges.
These systems are unique to the industry.
The required timber protective systems scope includes:
∙ Installation of temporary environmental protection measures for surrounding
wetlands or ponds.
∙ Pressure washing/cleaning of structure(s) utilizing environmentally safe
products.
∙ Protecting Hardwood Ipe and Reinforced Polymeric Lumber (Composite)
Surfaces (including Decks) as applicable to design from TPS applications.
∙ Application of Timber Protective Systems including as determined by
contractor design:
∙ Acrylic Coated Foundations, Vehicular Guiderail & Curbing System
& Select Pedestrian Rail Components
∙ Dual Coated Hardware
∙ Post Cap Installation (as applicable)
Limits:
This RFB is limited to this project and does not imply or give any approval or
consent to perform or start this work project. Final approval will take an action by
the Morrow Mayor and Council and a separate agreement will be executed.
Timeline/Schedule:
The service should begin as soon as possible and be completed no later than end of April, 2023.
Communication:
It is the responsibility of the Vendor to inquire about any requirement of this RFB that is
not understood. Responses to inquiries if they change or clarify the RFB in a substantial
manner, will be posted on the city's website as addenda to
www.morrowga.gov.
You may also access inspection information on this link:
https://3.basecamp.com/5299382/buckets/27689761/vaults/4954976408 The City will not be bound by oral responses to inquiries or written responses other than addenda. Inquiries about the RFB must be made to:
Jeff Baker, City Manager
jbaker@morrowga.gov
The deadline for all inquiries is February 17, 2022, at 1700 hours.
