CITY OF IDAHO FALLS
INSTRUCTION TO BIDDERS
Invitation to Bid Number: IF – 25 – 008
2025 Commercial Water Meters Materials
INVITATION:
Sealed bids for 2025 Commercial Water Meter Materials for the City of Idaho Falls Water Division as described in "Documents and Items" tab will be received electronically through the BidNet platform on or before 10:00 am Mountain Standard Time (MST) on Friday, January 31st, 2025. (https://www.bidnetdirect.com//cityofidahofalls)
Email, facsimile, or mailed proposals will not be accepted. Proposals received after the specified date and time will not be given further consideration.
The City of Idaho Falls will award by project in the Document & Items' tab, if there are multiple groups in a project we will award each group separately.
Solicitation Documents, Clarification Requests, Inquiries, and Changes (Addenda). All solicitation documents may be viewed on the BidNet platform (https://www.bidnetdirect.com//cityofidahofalls). You can also link to the BidNet platform by going to https://www.idahofallsidaho.gov/Bids.aspx or navigating to the City of Idaho Falls website at www.idahofallsidaho.gov, click on the Business Tab, then select Servicesà Bid Opportunities and proceed to the BidNet platform through the applicable BID posting.
Questions and clarification requests will be accepted until 9:00 AM MST on January 29, 2025. All questions shall be submitted through the BidNet platform.
Changes or responses to questions and clarification requests of will be posted through the BidNet no later than 9:00 AM MST on January 29th, 2025. Respondents are responsible for checking BidNet for the issuance of any addenda prior to submitting a proposal. The City reserves the right to issue additional addenda at any time if, in its sole, discretion, as needed. No questions will be accepted by telephone. Questions or comments directed by a Respondent to persons outside of the individual listed above are inappropriate and such activity may result in that proposal being deemed non-responsive.
PREFERENCE FOR IDAHO DOMICILED BIDDERS:
In determining the lowest responsible bidder, the City shall consider the preferences for Idaho domiciled public works contractors and Idaho suppliers for purchases as provided in Idaho Code Sections 67-2348 and 67-2349, as currently in force and subsequently amended. The law requires providing a reciprocal preference for Idaho domiciled bidders on purchases of materials, supplies or equipment. The law and any applicable percentage preference is ONLY applicable to bidders domiciled in a state granting THEIR in state bidders a preference law or a reciprocal preference law. It is not applicable to domiciled bidders in states without a preference law or a reciprocal preference law. Bidder shall indicate on the signature page, in the space provided, the bidder’s state of domicile. If a bidder is domiciled outside the State of Idaho and desires to be considered as an Idaho domiciled bidder, he shall indicate this on the signature page, in the space provided.
If the bidder indicates that he is domiciled outside the State of Idaho and that he desires to be considered as an Idaho domiciled bidder, he shall provide information with the bid sufficient to establish a significant Idaho economic presence as defined in Idaho Code Section 67-2349, as currently in force and subsequently amended. Bids received without this information will be considered invalid. If the bidder is domiciled in a state with a bid preference penalty, the bidder shall provide information with the bid concerning the bidder’s state of domicile, the amount of the bid preference penalty in his state and a copy of the applicable code section with respect thereto. Failure to provide such information may result in rejection of the bid.
DELIVERY:
Bids submitted must show: Delivery Cost FOB to Idaho Falls.
Delivery Date to Idaho Falls
GENERAL:
The intention of the “Specifications” is to describe the water materials in sufficient detail to secure bids on comparable equipment and/or product. Product bid shall meet or exceed specifications listed. Bids to be submitted on forms furnished. Complete all sections. Bids to be submitted through the BidNet platform only.
STANDARD EQUIPMENT:
All equipment and/or product set out in the manufacturer’s literature as standard equipment shall be furnished.
The equipment/material bid shall be new and the latest current model of manufacturer’s current standard production. Even though they are not specifically covered herein, all parts necessary to provide a complete and efficient unit shall be furnished and shall include all accessories customarily furnished with equipment of this type. No such item of equipment or accessories shall be removed or omitted for the reason that it was not specified in the bid. Such parts shall conform to current engineering practices of the industry relative to design, strength, quality of material and workmanship.
CERTIFICATE OF ELIGIBILITY:
The successful Bidder shall be required to execute a Certificate of Eligibility as a condition for the award of this Bid / Contract.
INTERPRETATIONS:
Interpretations, corrections and changes of the bid will be made by Addendum. Addendums will be posted on the BidNet platform at least three (3) days prior to the electronic bid opening. Interpretations, corrections and changes of the bid made in any other manner will not be binding, and Bidders shall not rely upon them.
TERMS AND CONDITIONS:
This formal bid document and subsequent Purchase Order are to be considered the City's sole terms and conditions. Bids submitted with any additional terms and conditions may not be considered.
BASIS OF AWARD:
The award of the bid will be made to the bidder submitting the responsive bid which will best serve the interest and requirements of the City of Idaho Falls. The bids will be evaluated for compliance with the specifications furnished by the City of Idaho Falls. The contract will be awarded to the bidder submitting the lowest responsive bid based upon the bid evaluation method set forth in the paragraph entitled “BID EVALUATION”. In the Bid Evaluation the City of Idaho Falls reserves the right to consider the bid on the basis of the lowest total cost and delivery date to the City of Idaho Falls as needed dependent on delivery date options.
BID IRREGULARITIES
If the bid form furnished is not used or is altered or if there are unauthorized additions, conditional bids, or irregularities of any kind, which make the bid incomplete, indefinite, irregular, or ambiguous; the bid may be rejected. Bids received without the signature of a Company representative under the heading **BID PROPOSAL SIGNATURE** will be considered invalid. Evaluation for award will be made according to each item total amount, the City of Idaho Falls reserve the right to award by line item..
TERM OF BID AND BID AWARD
The Bidder’s bid shall remain in effect for a period of 60 working days after the bid opening. If awarded the Bid, the successful Bidder will comply with the terms and conditions of the Bid Documents and subsequent Purchase Orders. The City of Idaho Falls reserves the right to purchase any or all of the items as listed.
The City of Idaho Falls reserves the right to purchase additional item(s) per this bid at a later date should the need arise and if the seller agrees to same pricing.
Upon award of a bid section, Bidder must submit a complete copy of factory warranty/certifications for awarded items listed in the bid. The Bidder must also indicate where and who will perform necessary warranty work.
BID EVALUATION:
General Contractor shall bid and price all items for bid to be valid. Evaluation for award will be made according to price and delivery date.
DISCLAIMER:
The City of Idaho Falls reserves the right to accept or reject any or all bids, to waive any or all bids, to waive any informalities and irregularities in said bids, and to accept individual bid items.
ANTI-BOYCOTT AGAINST ISRAEL ACT: Pursuant to Idaho Code section 67-2346,
if payments under this contract exceed one hundred thousand dollars ($100,000) and
Vendor/Contractor employs ten (10) or more persons, Vendor/Contractor certifies that it is
not currently engaged in and will not for the duration of this contract engage in, a boycott of
goods or services from Israel or territories under its control. The terms in this Paragraph that
are defined in Idaho Code section 67-2346 shall have the meaning defined therein.
CERTIFICATE OF NO CHINESE OWNERSHIP:
Pursuant to Idaho Code § 67-2359, Contractor certifies that Contractor is not currently owned or operated by the government of the People’s Republic of China and will not, for the duration of this Agreement, be owned or operated by the government of the People’s Republic China.
NON-DISCRIMINATION:
Contractor shall not discriminate against any employee or applicant for employment on the basis of race, color, religion, creed, political ideals, sex, age, marital status, physical, or mental handicap, gender identity/expression, sexual orientation, or national origin. Nothing in this section shall be interpreted to require Contractor to provide accommodation beyond the reasonable accommodations required by Idaho and Federal law.
BID EVALUATION
The following list of materials shall meet applicable "City of Idaho Falls Standard Specifications". Specifications are listed below.
Please indicate GUARANTEED DELIVERY DATE in weeks and/or days.
If applicable, include Manufacturer, Catalog Number, and other pertinent information on proposed items or alternates.
On January 04, 2014, a new federal law pertaining to “no lead brass alloys” will be in effect and the City of Idaho Falls has chosen to comply with the new law as of March 01, 2013. Any bids submitted with lead based products will be considered invalid for that item.
Vendor shall bid and price all items for bid to be valid. Evaluation for award will be made according to Lowest Cost Amount of each Item. Vendor may bid on one and / or more items in each section.
The amount listed under quantity ordered will be a whole number with a decimal and two zeros following (Example 2.00). When pricing the products specified, we will only accept the Unit Cost as a whole number(s) with a maximum of two (2) decimals (Example: Pipe $3.45 per Foot). We will only allow the Unit of Measure (UOM) as listed on our bid next to quantity. There is no Exception to these requirements. Our present computer system can only calculate in this format.
Delivery Requirement: No Items Will Be Accepted Without 24 Hours’ Notice Prior to Delivery. All items to be delivered by local vendor. Items delivered by freight company are not acceptable with exception of the pipe order
Invoices must match the Bid / Purchase Order for Quantity, Description and Price per line item. However, we may consider a quantity variance for main line pipe to allow for standard lengths. The Vendor's invoice cannot list multiple line items that combined would equal a single line item on a purchase order. There will be No Exceptions to this requirement.
